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Terms of References for the Review of the RAHPC Strategic Plan

Othuke Andrew Akpeli111 mins

The Rwanda Allied Health
Professions Council (RAHPC) is a statutory body established under the RAHPC Act
N°46/2012 of 14/01/2013 and is committed to protecting the public and guiding
the professions. The (RAHPC) overall aim is to promote, support and regulate
allied health professions in Rwanda. It intends to protect the public interest
through regulating the professional standards of practice, conduct, and ethics
of registered allied health professionals in the country.

This carries with it the
responsibility of enforcing compliance with the rules, honor and dignity of the
health profession; ensuring compliance with the principles of morality,
integrity and dedication essential to the practice of the profession; and
ascertaining that all its registrants comply with the professional
requirements, laws and regulations governing the health profession
  1. Introduction
The Rwanda Allied Health
Professions Council (RAHPC) referred to as the Council, is a statutory body
established under the RAHPC Law N°46/2012 of 14/01/2013 and is committed to
protecting the public and guiding the healthcare professions. The Council is
mandated to regulate the allied health professions in the country in aspects
pertaining to education, training and registration, professional conduct and
ethical behaviour, ensuring continuing Professional Development (CPD), and
fostering compliance with healthcare standards.
This carries with it the
responsibility of enforcing compliance with the rules, honor and dignity of the
medical profession; ensuring compliance with the principles of morality,
integrity and dedication essential to the practice of the profession; and
ascertaining that all its members comply with the professional requirements,
laws and regulations governing the medical profession.
The Council reviews continually
its strategic direction guided by a vision and vision that is translated into
strategic objectives in the implementation of its legal mandate.  
The Council opted to begin
with a five-year strategic plan beginning in 2014 and ending in 2018, immediately
after its enactment in 2013.
  1. scope
    of work
The scope and focus of the
consultancy are to provide technical, strategic and facilitation support to
enable the development of a renewed strategic plan for the Council, under
overall supervision of Registrar who is the Chief Executive Officer of the
Council.
  1. description
    of the assignment
  • After
    an initial review of council’s policies documents, relating to structure,
    finances, staff, management, history, activities, projects and policies,
    aimed at identifying the current status of the organization, the
    consultant will develop an analysis framework and work plan to guide the
    assessment.
  • S/he
    will conduct a thorough, though focused assessment of the Council’s
    strengths and weaknesses, as well as external opportunities and threats,
    with a view to identifying appropriate strategic options for the 2019-2023
    operational period.
  • The
    assessment will include a review of strategic plan in particular goals and
    sub objectives, existing strategic plan(s), and related reports.
  • Based
    on the analysis of the Council’s internal environment, s/he will provide a
    needs assessment, a capacity gap analysis and recommendations for the
    strengthening of the institution.
  • The
    consultant will also: 1) Conduct individual interviews with key
    stakeholders, and 2) facilitate in-depth focus group/facilitated
    discussions, to identify the current status, future challenges and
    individual recommendations.
  • The use
    of participatory processes is expected. Critical reflection by staff,
    Board members and stakeholders is integral to this strategic planning
    initiative. As such, the Consultant is expected to provide for active and
    meaningful engagement of the Council staff members, partners and other
    stakeholders, including other relevant government representatives.
  • It is
    expected that data will be analysed using a rigorous and transparent
    analysis framework, summarized and presented back to the Council to aid in
    prioritization of strategic directions. A key aspect of the consultancy is
    preparation for and facilitation of strategic planning workshop with the
    Council’s Board members and staff.
  • All
    data and the results of the workshop will be consolidated into a draft and
    finalized strategic document, including analysis and the presentation of
    metrics using a Theory of Change model and/or a balanced scorecard
    approach.
  • The
    strategic plan will:
    • Define/clarify
      mission, vision, values, objectives and strategy
    • Define
      strategic priorities and action plans
    • Develop
      more effective communication and collaboration
    • Develop
      an effective internal evaluation mechanism
    • Propose
      a financial reporting system
  1. Roles
    and responsibilities
The Consultant will be
responsible for:
  1. Preparation
    of a work plan and an appropriate Assessment Framework
  2. Actively
    engaging with staff, Board members and other stakeholders through the use
    of participatory processes
  3. Production
    of deliverables in accordance with the requirements and timeframes of the
    Terms of Reference.
  1. expected
    deliverables
The consultant will provide
the following deliverables:
  • An
    Analysis Framework based on these Terms of Reference
  • Facilitation
    of the  workshops
  • A
    strategic plan document including:
    • Executive
      summary
    • Background
    • Internal
      and External analysis
    • Strategic
      priorities
    • Metrics
      to assess progress made in the attainment of these strategic priorities
      (using Theory of Change and/or Organizational Balanced Scorecard and/or
      similar methodology)
    • Strategic
      plan
  1. duration
    of the assignment
30 working days starting from
3rd week of September 2018
  1. REQUIRED
    Qualifications & EXPERIENCE
  • Minimum
    of a Master’s degree in Project Planning, Economics , Business
    Administration, relevant health sciences or any relevant qualifications
  • Minimum
    three (3) years of experience in consultancy with Excellent knowledge and
    understanding of strategic Planning process
  • Excellent
    written and spoken skills in English
  • Excellent
    research, analytical and communication skills, both oral and written
  • The
    Consultant shall have knowledge of and/or proven expertise in:
  • Participatory
    approaches in conducting research and facilitating strategic planning
    processes
  • Familiarity
    with the Theory of Change approach and building organizational balanced
    scorecards
  • Strategic
    planning document preparation
  1. APPLICATION
    PROCESS
  • Consultant
    CV and other supportive Evidence
  • Technical
    proposal, comprising proposed methodology and work plan;
  • Financial
    proposal
  • There
    shall be call for quotations referring to procurements
    procedures  
  • The
    application shall be in a well-sealed envelope and submit to the
    Procurement Office not later than 17th September 2018.
  • The
    application shall be addressed to:
The Registrar,
Rwanda Allied Health Professions Council (RAHPC)
4 KG 632 ST-Rugando/Kimihurura.
Incomplete applications will
be excluded from further consideration.
  1. payment
    schedule.
The evaluation consultant
will produce the following deliverables:
Deliverable
Content
Timing
Responsibilities
Payment Schedule
Contract signing
Analysis Framework
Consultant clarifies timing
and methods
Last week of September
0
Strategic  planning
workshop
Well defined goals , vision
and missions
1st Week of
October
40%
Draft Strategic plan
document
Comments well Written into
the documents
3rd of
October 2018
20%
Strategic plan final
document
Revised document including:
·       
Executive summary
·       
Background
·       
Internal and External analysis
·       
Strategic priorities
·       
Metrics to assess progress made in the attainment of these strategic
priorities (using Theory of Change and/or Organizational Balanced Scorecard
and/or similar methodology)
·       
Strategic plan
Last week of October 2018
40%
NDAHIRIWE Jean Baptiste 
Registrar
  
Rwanda Allied
Health Professions Council
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