INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT No:
13/HCRMGLNN/08
13/HCRMGLNN/08
(Note: According to the PPAL Rules & Regulations – Internal candidates are
GS staff members currently serving at the duty station where the vacancy
exists, who have been appointed through the AC).
Title of Post : Supply Assistant
Post Number : 10020326
Grade : GL4 (General Services)
Location : Nyamagabe
Duration of appointment: 1 year (1)
Entry on Duty : As soon as possible
Closing Date : 18June 2013
Duties and Responsibilities:
Under the direct supervision of the Head of Field
Office, the incumbent will perform the following functions:
Office, the incumbent will perform the following functions:
- Initiate custom clearance of consignments,
draft exemption requests, liaise with local agent, support warehouse
management, assist with planning and goods deliveries and provide
Information on the status of requests and the availability of items in the
supply chain - Maintain accurate and comprehensive records on
logistical activities and provide reports and updates periodically, and on
request - Examine Purchase requests to ensure conformity
and liaise with requesters - Prepare quotation requests and tenders,
produce bid-tabulations from tenders, and prepare Purchase orders for
approval - Dispatch approved Purchase Orders, and
follow-up with the delivery of ordered commodities and services. - Provide information on all procurement
activities within area of responsibility. - Assist in managing Property, Plant and
Equipment (PPE) effectively according to UNHCR rules and regulations
including registration and marking of new PPE, physical verification of
PPE, preparation of agreements, preparation of disposal forms, and
assistance with disposal of PPE; - Produce standard asset management reports and
other asset Information, periodically and when requested - Identify and assess vendors based on their
capability for delivering commodities and services. Maintain vendor and
Item master databases. - Maintain accurate data in all relevant
business systems. Compile statistical Information on supply chain related
matters that will assist in decision making. - Perform any other responsibilities/functions
deemed necessary or as delegated by the Head of the office and/or
Supervisor in order to meet the level of the services in the organization.
Qualifications and Experience
- Completion of Secondary education with
additional training courses in related field; - Four years of Job experience relevant to the
function; - Computer skills (MS office and People Soft
applications); - Experience in customs formalities and
logistics. - Fluency of English and French and excellent
knowledge in Kinyarwanda
Submission
of Applications
of Applications
Please send your CV, the UN Personal History Form
(P.11) together with application in a sealed envelope (marked Confidential with
the Vacancy Announcement Number clearly marked on the top left-hand corner) to:
(P.11) together with application in a sealed envelope (marked Confidential with
the Vacancy Announcement Number clearly marked on the top left-hand corner) to:
The Representative, UNHCR Representation Office in
Rwanda, Plot 5744, Opp. MTN Centre, Nyarutarama Road, Kigali ,
Rwanda, Plot 5744, Opp. MTN Centre, Nyarutarama Road, Kigali ,
N.B: Female
candidates are encouraged to apply.
candidates are encouraged to apply.
Priority consideration will be given to staff
members whose grades are equal to or one grade below that of the post
advertised. Only candidates who have served one year in their present post will
be eligible for consideration as internal candidates in connection with this
vacancy.
members whose grades are equal to or one grade below that of the post
advertised. Only candidates who have served one year in their present post will
be eligible for consideration as internal candidates in connection with this
vacancy.
Only short listed candidates will be contacted.
Closing date of application: 18 June 2013
