Terms
of Reference (TOR) for Trócaire Supplier Selection 2018-2020
of Reference (TOR) for Trócaire Supplier Selection 2018-2020
|
Organization
|
Trócaire
Rwanda
BHC
Building, 260 Bvd de l’Umuganda, Kacyiru, P.O. Box 2040,
Kigali,
Rwanda
Tel :
(+250) 0252 502663 / (+250) 0252 502664 |
|
Reference
|
Procurement
Supplier list for Trócaire |
|
Assignment
|
Request
for Expre |
|
Contact
for clarification |
Trócaire
Finance Administrator |
1.
Background
Background
Trócaire
is the official overseas development agency of the Catholic Church in Ireland,
established in 1973 and currently has presence in more than 17 countries in
Latin America, Africa and Asia including Rwanda. Trócaire has been operating in
Rwanda since 1994 and is currently implementing a 5 year Strategic plan from
2016-2020 focused on 3 programme pillars: Resource Rights, Women’s
Empowerment and Preparing and Responding to Emergencies. Trócaire does not
implement programme directly. Instead the organization works in partnership
with local civil society and Catholic organisations in 7 districts in Rwanda.
is the official overseas development agency of the Catholic Church in Ireland,
established in 1973 and currently has presence in more than 17 countries in
Latin America, Africa and Asia including Rwanda. Trócaire has been operating in
Rwanda since 1994 and is currently implementing a 5 year Strategic plan from
2016-2020 focused on 3 programme pillars: Resource Rights, Women’s
Empowerment and Preparing and Responding to Emergencies. Trócaire does not
implement programme directly. Instead the organization works in partnership
with local civil society and Catholic organisations in 7 districts in Rwanda.
In
line with its Procurement and supply chain policy, Trócaire Rwanda intends to
put in place Approved Supplier list for the period 2018-2020 in Rwanda.
Trócaire Rwanda is inviting qualified, reputable suppliers and service
providers to submit their proposals for supply and delivery of goods, services
and works listed below for the year 2018-2020.The expression of interests
should reflect the documentation as per the example below:
line with its Procurement and supply chain policy, Trócaire Rwanda intends to
put in place Approved Supplier list for the period 2018-2020 in Rwanda.
Trócaire Rwanda is inviting qualified, reputable suppliers and service
providers to submit their proposals for supply and delivery of goods, services
and works listed below for the year 2018-2020.The expression of interests
should reflect the documentation as per the example below:
“EOI
for Supply of Legal Services”
for Supply of Legal Services”
2.
Confidentiality
Confidentiality
Trócaire
will treat the content of all submissions as strictly confidential and
information provided in the proposals will be used solely for the purpose of
developing a supplier list as described in this document.
will treat the content of all submissions as strictly confidential and
information provided in the proposals will be used solely for the purpose of
developing a supplier list as described in this document.
3.
Purpose and scope of the assignment
Purpose and scope of the assignment
The
purpose of this Request for Expression of Interest is to short-list legally
registered service providers with pre-requisite qualifications to be considered
for contractual purposes to handle the full range of services as listed below
for the Trócaire procurement and programming needs in Rwanda in 2018.
purpose of this Request for Expression of Interest is to short-list legally
registered service providers with pre-requisite qualifications to be considered
for contractual purposes to handle the full range of services as listed below
for the Trócaire procurement and programming needs in Rwanda in 2018.
4.
Documentation required for EOI
Companies submitting EOIs should submit the following:
Documentation required for EOI
Companies submitting EOIs should submit the following:
- Company
profile; - Trade
license in that field; - VAT
Registration and Tax Clearance Certificate; - Proof
of experience and evidence of financial capability; - Proof
of registration with relevant professional body (if applicable); - Contacts
of account relationship manager(s) proposed; - Trade
references from 3 companies.
5.
General Terms and Conditions
General Terms and Conditions
Trócaire
Rwanda reserves the right to reject any and all Expressions of Interest not
fulfilling requirements associated with this request. Trócaire Rwanda will in
no case be responsible or liable for any and all costs associated with the
preparation and submission of Expressions of Interest.
Rwanda reserves the right to reject any and all Expressions of Interest not
fulfilling requirements associated with this request. Trócaire Rwanda will in
no case be responsible or liable for any and all costs associated with the
preparation and submission of Expressions of Interest.
- Trócaire
does not bind itself to accept the lowest priced tender; - Trócaire
reserves the right to engage other companies / consultants if required;
Trócaire
shall be free to:
shall be free to:
- To
accept the whole, or part only, of any EOI; - To
accept none of the EOIs tendered; - To
republish this Request for EOIs; - In
the event of not accepting any of the EOIs received on foot of this
Request for EOI, Trócaire shall be free to make such arrangements as it
considers necessary in relation to the provision of the services; - The
EOI shall maintain strict confidentiality in relation to the services
being sought and the evaluation process; - Any
subsequent contract shall be considered as a contract made in Rwanda,
according to Rwanda law; and - The
Standard Terms and Conditions to which Trócaire expects all of its
supplier to respect is found on the Trócaire website –
https://www.trocaire.org/about/work-with-trocaire/supply-chain.
6.
Validity of Pre-qualification
Validity of Pre-qualification
Once
selected into the Trócaire database, the Supplier list shall be valid for 3
years – 2018-2020.
selected into the Trócaire database, the Supplier list shall be valid for 3
years – 2018-2020.
7.
Conflict of interest.
Conflict of interest.
Any
conflict of interest involving an applicant must be fully disclosed to
Trócaire. Failure to disclose a conflict may disqualify an applicant or
invalidate an award of the contract. Applicants are required to declare any
current or past work which might reasonably be considered to represent a conflict
of interest. It will be for Trócaire to decide if any material conflict
of interest exists and applicants in doubt in this regard should seek the
advice of Trócaire.
conflict of interest involving an applicant must be fully disclosed to
Trócaire. Failure to disclose a conflict may disqualify an applicant or
invalidate an award of the contract. Applicants are required to declare any
current or past work which might reasonably be considered to represent a conflict
of interest. It will be for Trócaire to decide if any material conflict
of interest exists and applicants in doubt in this regard should seek the
advice of Trócaire.
8.
Intellectual property
Intellectual property
Any
concepts, guidelines or other material developed during the contract will be
considered as property of Trócaire and may be used by Trócaire.
concepts, guidelines or other material developed during the contract will be
considered as property of Trócaire and may be used by Trócaire.
9.
Submission of Expression of Interests (EOI)
Submission of Expression of Interests (EOI)
All
interested and qualified companies should submit well typed “Expressions of
interest Documents” with clear indication of the services applied for, enclosed
in sealed envelopes and directed to the Procurement Committee, Trócaire
Rwanda, BHC Building, 260 Blvd. de l’Umuganda, Kacyiru, Kigali, Rwanda not
later than by January 20, 2018 at 16h00.
interested and qualified companies should submit well typed “Expressions of
interest Documents” with clear indication of the services applied for, enclosed
in sealed envelopes and directed to the Procurement Committee, Trócaire
Rwanda, BHC Building, 260 Blvd. de l’Umuganda, Kacyiru, Kigali, Rwanda not
later than by January 20, 2018 at 16h00.
Alternatively
the EOIs should be submittedby email to claire.uwineza@trocaire.org
with a copy to diogene.rusumbabahizi@trocaire.org
clearly indicating the services/goods in the subject heading. Demonstrable
experience and Value for Money (VFM) will be key considerations in evaluating
proposals submitted. Only suitably qualified companies resident in Rwanda
will be considered. Any questions regarding this consultancy should be directed
to the same email addresses.
the EOIs should be submittedby email to claire.uwineza@trocaire.org
with a copy to diogene.rusumbabahizi@trocaire.org
clearly indicating the services/goods in the subject heading. Demonstrable
experience and Value for Money (VFM) will be key considerations in evaluating
proposals submitted. Only suitably qualified companies resident in Rwanda
will be considered. Any questions regarding this consultancy should be directed
to the same email addresses.
14
December 2017
December 2017
Dony
Mazingaizo
Mazingaizo
Country
Director
Director
Trócaire
Rwanda
Rwanda
