Save the Children Administrative Assistant Job Vacancy in Rwanda

POSITION ANNOUNCEMENT

Rwanda Country Programme, Kigali
Rwanda

BACKGROUND:

Save the Children is the world’s
leading independent organisation for children. We work in 120 countries. We
work together, with partners, to inspire breakthroughs in the way the world
treats children and to achieve immediate and lasting change in their lives.
Save the Children works in fourteen districts in Rwanda with a current staff
complement of approximately 120 staff. SC is looking forward to implement a
USAID-funded school community partnerships education project, which aims to
support the Rwandan Education Board to create and roll-out a school-community
partnership model to complement improved reading and writing instruction
delivered in schools.

SC Rwanda Country Office seeks to
hire qualified, committed and experienced nationals to fill the following
position: 

1.      
 Administrative  Assistant 

Tentative start date:                    
Immediately

Contract length:       
                      4
years

PURPOSE OF POSITION:

Save the Children is seeking an
Administrative Assistant for a USAID-funded school community partnerships
education project, which aims to support the Rwandan Education Board to create
and roll-out a school-community partnership model to complement improved
reading and writing instruction delivered in schools. The Administrative
Assistant will support logistics, administrative and secretarial activities for
the program and will assist Program Coordinators and Officers with training
planning, production of materials, etc. 

KEY AREAS OF
ACCOUNTABILITY: 

Project Management Assistance

• With support from Logistics and Procurement Officer and
  other project staff, process the purchase of approved materials for
  distribution to project areas, and follow-up the logistics of distribution
  in collaboration with the procurement department, including follow-up for
  timely delivery of books and other materials ordered;
• Receive supplies, check quality, sign delivery notes and
  process payments, ensuring that all stock sheets are updated and proper
  records are in place;
• Support the Communications, MEAL, and other project
  staff in inputs for project reporting;
• Support in updating the project detailed implementation
  plan;
• Participate in meetings of SCOPE team.

Project Coordination
Support

• Compile consolidated monthly reports, once monthly
  reports have been received from the team;
• Support the SCOPE team with the organization and
  implementation of meetings, workshops and trainings;
• Facilitate procurement and service hiring process and
  follow-up the progress with Logistics, HR and Admin departments;
• Support SCOPE with arrangements concerning incoming
  consultants, volunteers, TAs, etc, by ensuring hotel booking and
  associated logistics are arranged by the SC Admin and Logistics staff and
  serving as a focal person for communication / questions by incoming
  persons, including translation, when needed;
• Proof read and provide support in translation of
  documents;

Communications Support

• Support the SCOPE team to put together SCOPE
  communication materials;
• Routinely collect communication materials, including
  photos, videos and case stories;
• Retain a photo, video and case story data base for the
  project;
• Provide communications information to the Communications
  Specialist for use in social media, newsletters, etc.

Monitoring, Evaluation,
Accountability and Learning

• Support the SCOPE team in collecting ongoing monitoring
  and evaluation data collection;
• Input MEAL data collected by SCOPE staff into a data
  base for SCOPE project, as needed;
• Continuously collect, monitor and maintain information
  on beneficiary reach and numbers for project outputs and activities;
• Document lessons learned and ensure learning is shared
  across the SCOPE team and the Education Signature Programme and used to
  inform project improvements.

Child Safeguarding

• Understand the provisions of the Child Safeguarding
  Policy, Code of Conduct and Local/Country Procedures and conduct oneself
  in accordance with the rules of the Child Safeguarding Policy, in personal
  and professional lives – which includes reporting suspicions of child
  abuse.
• Ensure that all project activities carried out are
  considered in relation to prevention of sexual exploitation and abuse and
  handling of serious complaints in line with the child safeguarding policy.
• Promote the message of child safeguarding to colleagues
  in other organizations and government ministries, children in their own
  and beneficiary families, and community members in general and be vigilant
  about observing possible child abuse/harm in their personal and
  professional lives.

General:

• Comply with Save the Children policies and practice with
  respect to child protection, code of conduct, health and safety, equal
  opportunities and other relevant policies and procedures.
• Perform other duties, as assigned by the Chief of Party
  or other senior leadership team members.

SKILLS AND BEHAVIOURS
(our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing
  resources efficiently, achieving and role modelling Save the Children
  values
• Holds the team and partners accountable to deliver on
  their responsibilities – giving them the freedom to deliver in the best
  way they see fit, providing the necessary development to improve
  performance and applying appropriate consequences when results are not
  achieved
• Creates a managerial environment to lead, enable
  and maintain our culture of child safeguarding

Ambition:

• Sets ambitious and challenging goals for themselves and
  their team, takes responsibility for their own personal development and
  encourages their team to do the same
• Widely shares personal vision for Save the Children,
  engages and motivates others
• Future orientated, thinks strategically and on a global
  scale

Collaboration:

• Approachable, good listener, easy to talk to; builds and
  maintains effective relationships with colleagues, members and external
  partners and supporters
• Values diversity and different people’s perspectives,
  able to work cross-culturally.

Creativity:

• Develops and encourages new and innovative solutions
• Cuts away bureaucracy and encourages an entrepreneurial
  approach

Integrity:

• Honest, encourages openness and transparency, builds
  trust and confidence
• Displays consistent excellent judgement

Acts in the best interests of
children

QUALIFICATIONS AND
EXPERIENCE

Essential

• University degree in social sciences, education or
  related fields
• Previous experience in an NGO and good understanding of
  the fields of literacy and/or education;
• Excellent organisational and problem solving skills;
• Excellent computer skills especially in MS Excel spread
  sheets and MS Word
• High level of integrity and ability to work as part of a
  professional team
• Cross-cultural experience, understanding and sensitivity
• Ability to communicate effectively in Kinyarwanda and
  English: verbally and in writing
• Understanding of and commitment to SCI mission, values
  and child rights-based programming approaches
• Experience in administration and data collection

Interested candidates should send
an application letter plus an updated Curriculum Vitae in English, including 3
names of professional referees to  HR-Rwanda@savethechildren.org.
Specifying the position title heading in the subject. line The deadline for
receiving applications is 3rd
January 2016.

*Note that only
shortlisted candidates will be contacted.