Plan,Emergency Response Manager Jobs in Rwanda

anda since 2007 with a major focus on four
country programs:  Right to Access Quality and Inclusive Education, Right
to Early Childhood Care and Development through United Communities, Right to
Youth Economic Security through Active Citizenship and Right to Protection.
Plan currently operates in Gatsibo, Kayonza, Rwamagana, Bugesera and Nyaruguru.
Plan International Rwanda has recently entered into partnership with UNHCR as
partner implementing Sexual & Gender Based Violence Responses and Child
protection in all Refugees Camps across the country.

• In
  association with the Country Director ERT and Plan Rwanda CMT Country
  Management Team), ensure emergency assessments are executed and from them
  integrated emergency response plans; implementation and exit strategies
  are developed.
• Ensure
  that PLAN IH decision-makers are aware of humanitarian developments and
  PLAN International Rwanda’s response to them.
• Ensure
  the Country Director, IH DRM Director, and the relevant Regional
  Humanitarian Coordinator and Regional Disaster Risk Management Manager are
  kept informed about assessment progress, emergency response implementation
  and strategies, project plans, progress reports, and other significant
  developments.
• Coordinate
  the development of all project implementation plans and budgets within the
  framework of the agreed emergency response programme and strategy.
• Assist
  and advise the Country Director in securing donor funding for emergency
  projects
• Support
  project design and proposal preparations for institutional and public
  funding
• Overall
  responsibility for the development and design of all external proposals,
  budgets and reports.  Ensure they are completed to the highest
  possible standard

• Maintain
  ongoing surveillance of the developing humanitarian emergency situation
  and adjust activities accordingly.
• Ensure
  adequate monitoring, reporting and acquittal of emergency activities in
  accordance with PLAN DRM strategy, policies and protocols.
• Ensure
  that different sectoral activities are implemented in a coordinated and
  cohesive manner.
• Ensure
  emergency activities are carried out in accordance with the Sphere
  Minimum Standards and Humanitarian Charter in disaster response.

• Establish
  and maintain constructive working relationships with other NGOs, UN
  agencies, host government, bilateral and multilateral donors, and other
  principle stakeholders including the military where present.
• Create
  the conditions to ensure effective teamwork and morale.
• Promote
  a productive work environment with zero tolerance for verbal or physical
  conduct, or discrimination against other persons on the grounds of race,
  colour, sex or creed i.e. the Red Cross and NGO Code of Conduct.
• Contribute
  to the overall governance of the country office, as a member of the
  country management team.
• If
  necessary, support the development and implementation of the country
  strategy and annual operating plan.

• Ensure
  all Emergency Response personnel understand and carry out their duties in
  accordance with humanitarian principles, Plan values, the Red Cross Code
  of Conduct and SPHERE.
• Conduct
  performance appraisals of Emergency Response Team staff and ensure regular
  feedback and mentoring on individual performance.
• Recommend
  changes to Emergency Response team composition and functioning with
  Country Office and partners to maximise emergency programme quality and
  effectiveness.
• Ensure
  that human resources implications for the team and PLAN for both existing
  and anticipated emergency response are fully assessed, identified,
  described and communicated.
• Monitor
  ongoing human resources issues and make recommendations and adjustments
  accordingly.
• Ensure
  team members receive thorough briefings and information.

• Regular
  preparation and dissemination of Sitreps
• Overall
  responsibility for preparation of quality reports and updates to IH / NOs
  / RO

• Support 
  the Country Director and Communications Coordinator in the development of
  constructive working relationships with media representatives to build
  international and public profile and ensure positive coverage and the
  timely provision of situation reports and fundraising material to Plan’s
  International Headquarters and National Organizations.
• Ensure
  all information, publicity and fundraising material recognises and
  respects the dignity of disaster victims.
• Represent
  PLAN in all relevant fora as required.

• In
  collaboration with the Security focal point, ensure all personnel
  understand individual and collective responsibilities for safety and
  security.
• Liaise
  with the Security focal point to ensure compliance with PLAN Security
  Guidelines and their effective application in the local context.
• Monitor
  the operational environment with respect to increased level of threat and
  advise the Country Office, staff, PLAN International and the PLAN
  International Security focal point.
• Keep
  the CO Head Office and other interested PLAN members advised of changes
  and threats to the security of PLAN staff, assets and operations.

• Ensure
  that administrative support functions are established and maintained in
  accordance with PLAN International administrative policies and procedures.
• Ensure
  compliance with all host country legal, contractual, labour and statutory
  requirements including registration in countries where PLAN has no
  pre-existing presence.
• Ensure
  with the Finance Manager the establishment, as necessary, and maintenance
  of PLAN International financial management and accounting systems for all
  emergency assessment and response activities and assets.
• Coordinate
  mobilisation of financial resources related to emergency activities.
• Ensure
  with the ICT team that secure and reliable communications/ information
  management facilities are established and maintained.
• Ensure
  emergency members are familiar with usage, procedures and relevant
  protocols
• Ensure
  with the Administration & Logistics Manager the establishment and
  maintenance a functional procurement and supply chain management system.
• Ensure
  with the Administration & Logistics Manager the timely and appropriate
  establishment of all logistics infrastructure

• The
  post-holder will make rapid assessments of situations and then make
  judgments for the organization on strategic choices and action often with
  inadequate information
• The
  job requires decisions to be made on the basis of assumption and
  experience, as little hard information will be available.  Decisions
  need to be context specific and there will often be no precedents to draw
  upon.
• Management
  judgment will be required to negotiate and influence local Plan teams to
  take steps to respond in ways that may be new or worrisome in contexts
  that are stressful to all involved
• Decisions
  may affect the lives of thousands of disaster affected children, millions
  of dollars, security of staff, and the profile of Plan across the
  humanitarian sector and across media.
• Excellent
  risk-assessment and management is required to support decisions that may
  require overcoming attitudinal, systemic and physical barriers.

• CD;
  Other relevant PU Managers; Finance Manager; Administrator/ Logistics
  Manager; Human Resources Manager; Security focal point; IH Disaster
  Preparedness and Response Manager; Recruitment in Emergencies Specialist
  in IH; Regional DRM Manager

• UN
  agencies (UNHCR, UNICEF, UNWOMEN) and Other INGOs and local partners; and
  other key donors; UNHCR sectoral leaders;
• Rwanda
  Ministry of Disaster management and Refugees Affairs and other Government
  authorities; NOs
• The
  Leadership of other INGOs who are running the operation on the ground
  Other NGO’s;
• UN
  agencies and cluster group coordinators in the country;
• Host
  government, bilateral and multilateral donors, and other principle
  stakeholders including the military where present

• The
  Team Leader reports primarily to the Country Director and has technical
  supervision from the RESA DRM based in Nairobi.
• All
  emergency response team personnel report to the ERM.

• Knowledge
  of Plan or like organisations’ policies and procedures, Sphere and the Red
  Cross/ NGO Code of Conduct
• Requires
  general finance, administration, information management and
  telecommunication skills and proficiency in information technology/
  computer skills.

• Ability
  to work independently and as a team player who demonstrates leadership and
  is able to support and train local and international staff and also able
  to work with disaster affected communities in a sensitive and participatory
  manner.
• Well-developed
  written and oral communication skills. Able to communicate clearly and
  sensitively with internal and external stakeholders as a representative of
  Plan. This includes
• Works
  with trustworthiness and integrity and has a clear commitment to Plan’s
  core values and humanitarian principles.
• Ability
  to operate effectively under extreme circumstances including stress, high
  security risks and harsh living conditions. Works and lives with a
  flexible, adaptable and resilient manner.
• Demonstrates
  awareness and sensitivity to gender and diversity.
• Have
  experience and the ability to live and work in diverse cultural contexts
  in a culturally appropriate manner.
• Has
  a capacity to make accurate self-assessment particularly in high stress
  and high security contexts.
• Is
  well planned and organized even within a fluid working environment and has
  a capacity for initiative and decision making with competent analytical
  and problem solving skills.

• Master’s
  degree or equivalent in Humanitarian related studies
• Proven
  relevant humanitarian aid experience in complex and natural disasters
• High
  level of all aspects of managerial experience, including managing
  multi-million dollar budgets
• Experience
  in complex decision making and leading a multi-disciplinary,
  multi-national team under difficult circumstances
• High
  level of expertise in representation and negotiation with governments and
  donors
• Strong
  understanding of the humanitarian emergency operating context, including
  Sphere, the humanitarian system, donors, security, civil military liaison
  and program management

• Please
  hand deliver your applications at the Front Desk of Plan International
  Rwanda Country Office in Kagugu, Plot number 821. Full Job descriptions
  are available upon request at Plan Reception during working hours.

1. A
   covering letter  (ii) A comprehensive CV (iii) Academy
   Certificates  (iv) Details of 3 referees, one of whom should be your
   current employer (v) Copy of Valid Work Permit for International locally
   based candidates

• Deadline
  for applications is Friday 17th June 2016 @ 2pm.