African Initiatives for Relief and Development,Finance & Admin Assistant/Office Clerk (3 months)Jobs in Uganda

Position:
Assistant Administrative/ Office Clerk

Supervisor:
Admin/Finance Officer

Job
description:

The Assistant of
Administrative and Finance Officer is responsible for:

1. Supervising
   and controlling the facility services such as telephone, internet,
   reception, security, housekeeping, etc;
2. Ensuring
   the office is a hospitable and welcoming place for visitors;
3. Regularly
   assessing the needs for purchase of stationeries, office upkeep products
   as per the requirements and keeping adequate stocks;
4. Researching
   specifications, collecting quotations and preparing supplier analysis
   (comparative tables) for procurement of goods and services according to
   AIRD regulations;
5. Ensuring
   the maintenance and optimization of Head Office IT infrastructure and
   systems;
6. Assist
   making travel, stay and immigration arrangements as required;
7. Assist
   planning the staff welfare programs & activities such as staff
   trainings, cultural programs, retreats, team buildings, etc;
8. Ensuring
   all documents are collected, kept and availed to relevant users according
   to the AIRD DMS system requirements;
9. Keeping
   up to date by-laws, regulations, rules and other critical documents of the
   Organization;
10. Ensuring
    the asset inventory is up to date according to AIRD regulations;
11. Keeping
    petty cash and cashbooks for all projects according to AIRD regulations;
12. Issuing
    cash payments for all projects according to AIRD regulations; and
13. Any
    other tasks as directed by Admin/Finance Officer

Please send your CV
to evelyn.n@airdinternational.org

Note: This position
is for 3 months only