INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT No:
13/HCR/KGLNN/05
13/HCR/KGLNN/05
(Note: According to the PPAL Rules &
Regulations – Internal candidates are GS staff members currently serving at the
duty station where the vacancy exists, who have been appointed through the AC).
Title of Post : Snr Admin Assistant
Post Number :10020322
Grade : GLS (General Services)
Location : Nyamagabe
Duration of appointment: 1 year (I)
Entry on Duty : As soon as possible
Closing Date : 18 June 2013
Regulations – Internal candidates are GS staff members currently serving at the
duty station where the vacancy exists, who have been appointed through the AC).
Title of Post : Snr Admin Assistant
Post Number :10020322
Grade : GLS (General Services)
Location : Nyamagabe
Duration of appointment: 1 year (I)
Entry on Duty : As soon as possible
Closing Date : 18 June 2013
Duties and Responsibilities:
Under the direct supervision of the Head of Field Office, the incumbent will
perform the following functions:
- Assist in interpreting and processing of
entitlements, issuance of contracts and maintenance of various personnel
records and files; - Attend meetings on day-to-day admix matters;
administer the movement of UNHCR staff members and monitor their
attendance records, leave plans, overtime and visa requirements. - Search office files and records relating to a
variety of topics for information and reference. Select information and
records in specified format or on the basis of general Instructions for
use by others In preparing reports, correspondence, technical papers,
project or program plans and general reference documents; - Assist in requisition of office supplies,
equipment and arrange for distribution together with the appropriate
inventory records; - Assist in administrative formalities related
to travel arrangements and other similar documents; - Draft correspondence and reports, as required,
on general administrative or specialized tasks which may be of a - confidential nature within the assigned area
of responsibility; Type correspondence, documents and reports, some of
which may be highly confidential; - Arrange appointments and maintain supervisor´s
calendar, receive visitors, place and screen telephone calls and answer
queries with discretion; Keep lists of names, addresses and telephone
numbers of ministers, government officials and members of the diplomatic
corps; - Assist the management to organise and run
UNHCR Office and Residential (wherever applicable) compounds; - Facilitate various official missions of UNHCR
staff and other persons of concern to UNHCR; - Assist in processing various claims by UNHCR
staff and other clients of UNHCR; - Any other responsibilities/functions deemed
necessary or as delegated by the Head of the office and/or Supervisor in
order to meet the level of the services in the organization.
Qualifications and Experience
- Completion of Secondary education with
additional training courses in Business Administration, Finance, Office
Management, Human Resources or other - related field; Five years of Job experience
relevant to the function; Computer skills (MS office and People Soft - applications);
- Knowledge in UNHCR Admin and financial rules,
procedures and process; - Completion of UNHCR learning programs or specific
training relevant to functions of the position. - Fluency of English and French and excellent in
knowledge Kinyarwanda
Submission
of Applications
of Applications
Please send your CV, the UN Personal History Form
(P.11) together with application in a sealed envelope (marked Confidential with
the Vacancy Announcement Number clearly marked on the top left-hand corner) to:
(P.11) together with application in a sealed envelope (marked Confidential with
the Vacancy Announcement Number clearly marked on the top left-hand corner) to:
The Representative, UNHCR Representation Office in
Rwanda, Plot 5744, Opp. MTN Centre, Nyarutarama Road, Kigali ,
Rwanda, Plot 5744, Opp. MTN Centre, Nyarutarama Road, Kigali ,
N.B: Female
candidates are encouraged to apply.
candidates are encouraged to apply.
Priority consideration will be given to staff
members whose grades are equal to or one grade below that of the post
advertised. Only candidates who have served one year in their present post will
be eligible for consideration as internal candidates in connection with this
vacancy.
members whose grades are equal to or one grade below that of the post
advertised. Only candidates who have served one year in their present post will
be eligible for consideration as internal candidates in connection with this
vacancy.
Only short listed candidates will be contacted.
Closing date of application: 18 June 2013
