OPERATIONS MANAGER – DEMOCRATIC EMPOWERMENT PROJECT
Location : Dar es salaam, TANZANIA
Application Deadline : 29-Mar-13
Type of Contract : FTA International
Post Level : P-4
Languages Required : English
Starting Date (date when
the selected candidate is expected to start) : 01-May-2013
the selected candidate is expected to start) : 01-May-2013
Duration of Initial Contract : 1 year with a possibility of
extension
extension
Expected Duration of Assignment : 1 year with a possibility of extension
Background
Tanzania has had 4 credible general elections since
the reintroduction of multi-party politics in 1992. Citizens and the Government
are eager to maintain this track record and to further strengthen democratic
practice in Tanzania. Looking to the 2015 general election, Government has
undertaken early and comprehensive preparations for the electoral processes.
Since receipt of official requests for UN assistance to the election cycle
leading to the 2015 general election from the National Election Commission and
Zanzibar Electoral Commission, a UN Needs Assessment Mission recommended the
development of a project in support of the National efforts.
the reintroduction of multi-party politics in 1992. Citizens and the Government
are eager to maintain this track record and to further strengthen democratic
practice in Tanzania. Looking to the 2015 general election, Government has
undertaken early and comprehensive preparations for the electoral processes.
Since receipt of official requests for UN assistance to the election cycle
leading to the 2015 general election from the National Election Commission and
Zanzibar Electoral Commission, a UN Needs Assessment Mission recommended the
development of a project in support of the National efforts.
As well, in 2014 the United Republic of Tanzania
will likely conduct the first national referendum on a new constitution. The
National partners and other stakeholders in preparing for these critical events
have requested the support of UNDP to provide technical and financial support
to the preparation and execution of the referendum and general election.
will likely conduct the first national referendum on a new constitution. The
National partners and other stakeholders in preparing for these critical events
have requested the support of UNDP to provide technical and financial support
to the preparation and execution of the referendum and general election.
To these ends, the Democratic Empowerment Project
is a four-year (2013-2016) UNDP, UN One Fund and other donor-funded project
with the overall aim of contributing to Tanzania’s UNDAP’s Outcome 7: i.e.
“key institutions(of democracy, EMBs, etc.) effectively implement their
election and political functions”.
is a four-year (2013-2016) UNDP, UN One Fund and other donor-funded project
with the overall aim of contributing to Tanzania’s UNDAP’s Outcome 7: i.e.
“key institutions(of democracy, EMBs, etc.) effectively implement their
election and political functions”.
Project Objectives:
The Project seeks to promote democracy and
contribute to the realization of the following four outputs:
contribute to the realization of the following four outputs:
- Capacity of the key democratic institutions
(EMBs, CRC, RPP, etc.) enhanced to support and promote legal and
institutional reform in the context of the on-going constitutional reform
process and beyond; - Capacity of the EMBs to conduct credible
elections enhanced through strategic, technical and operational support
and improved EMB engagement with stakeholders (i.e. political parties,
CSOs, and the media) to foster a democratic environment; - Inclusive participation in elections and
politics enhanced through the empowerment of women, youth and PWDs; and - National peace infrastructure enhanced to
mitigate and prevent election-related conflicts.
Project Management:
The project will be executed directly by UNDP with
implemented under the overall guiding principle of national ownership and
leadership in the electoral process. The international assistance provided
should be considered as an extension of, and a complement to, national
resources and is intended to support national management and coordination
structures, in the spirit of the Joint Assistance Strategy for Tanzania (JAST).
implemented under the overall guiding principle of national ownership and
leadership in the electoral process. The international assistance provided
should be considered as an extension of, and a complement to, national
resources and is intended to support national management and coordination
structures, in the spirit of the Joint Assistance Strategy for Tanzania (JAST).
Reporting to the DCD-Operations and working closely
with the Project Manager, the Operations Manager acts as an advisor to the
project and UNDP Senior Management on all aspects of efficient project
operations. , The main role is to lead the operations, ensuring smooth
functioning of the CO/ programmes / projects operations, consistent services
delivery and constant evaluation and readjustment of the operations to take
into account changes in the operating environment as and when needed.
with the Project Manager, the Operations Manager acts as an advisor to the
project and UNDP Senior Management on all aspects of efficient project
operations. , The main role is to lead the operations, ensuring smooth
functioning of the CO/ programmes / projects operations, consistent services
delivery and constant evaluation and readjustment of the operations to take
into account changes in the operating environment as and when needed.
Duties and Responsibilities
The Operations Manager works in close collaboration
with programme and project teams in the CO, operations staff in other UN
Agencies, UNDP HQs staff and Government officials to successfully deliver
operations services.
with programme and project teams in the CO, operations staff in other UN
Agencies, UNDP HQs staff and Government officials to successfully deliver
operations services.
Functions I Key Results Expected
Summary of Key Functions:
- Human Resources Management and supervision of
the HR team - Efficient procurement and logistical services
and supervision of the Procurement team - Common services organization and management,
establishment of partnerships with other UN Agencies
Provides strategic and expert support to the CO
team to ensure effective, efficient, timely and value for money operational
support to the project and its national democratic development goals
team to ensure effective, efficient, timely and value for money operational
support to the project and its national democratic development goals
Ensures strategic human resources management focusing
on achievement of the following results:
on achievement of the following results:
- CO compliance with corporate human resources
policies and strategies. – Optimal staffing of the project. - Oversight of recruitment processes in
accordance with UNDP rules and regulations, appropriate use of different
contractual modalities, contracts management, OM performing the function
of HR Manager in Atlas. - Establishment and maintenance of the proper
performance management and staff development systems. Implementation of
the Universal Access strategy on learning ensuring access of the staff to
role appropriate learning activities.
Ensures provision of efficient procurement and
logistical services focusing on achievement of the following results:
logistical services focusing on achievement of the following results:
CO compliance with corporate rules and regulations
in the field and elaboration of the CO Procurement strategies including
sourcing strategy, suppliers election and evaluation, quality management,
customer relationship management, e procurement promotion and introduction,
performance measurement.
in the field and elaboration of the CO Procurement strategies including
sourcing strategy, suppliers election and evaluation, quality management,
customer relationship management, e procurement promotion and introduction,
performance measurement.
- Elaboration of the CO contract strategy
including tendering processes and evaluation, managing the contract and
contractor, legal implications. Oversight of procurement processes and
logistical services in accordance with UNDP rules and regulations, OM
acting as Manager Level 2 in Atlas for Purchase orders approvals. - Proper management of UNDP assets, facilities
and logistical services, including - Full compliance with IPSAS in the accounting
for the procurement, utilization and disposal of the Co’s assets.
Ensures proper common services organization and
management, establishment of partnerships with other UN Agencies focusing on
achievement of the following results:
management, establishment of partnerships with other UN Agencies focusing on
achievement of the following results:
- Elaboration of the strategic approach for
implementation of common services in line with the latest developments in
common services and the best practices. - Proper planning and tracking of common
services budget and of Agencies contributions to the common services
account.
Impact of Results:
The key results have an impact on the overall
economy, efficiency and effectiveness of CO operations as it relates to the use
of corporate and donor resources in the delivery of project results.
economy, efficiency and effectiveness of CO operations as it relates to the use
of corporate and donor resources in the delivery of project results.
Competencies
Functional Competencies:
Building Partnerships: Identifying and building
partnerships
partnerships
- Effectively networks with partners seizing
opportunities to build alliances - Identifies needs and interventions for
capacity building of counterparts, clients and potential partners - Displays initiative, sets challenging outputs
for him/herself and willingly accepts new work assignments - Promoting Organizational learning and
Knowledge Sharing: Developing tools and mechanisms - Participates in the development of mechanisms,
including identifying new - approaches to promote individual and
organizational learning and knowledge sharing using formal and informal
methodologies
Job Knowledge/Technical Expertise
In-depth knowledge of own discipline
- Understands advanced aspects of primary area
of specialization as well as the fundamental concepts of related
disciplines (financial resources and human resources management, contract,
asset and procurement, information and communication technology, general
administration} - Continues to seek new and improved methods and
systems for accomplishing the work of the unit - Keeps abreast of new developments in area of
professional discipline and job knowledge and seeks to develop him/herself
professionally. - Demonstrates comprehensive knowledge of
information technology and applies it in work assignments - Continually looking for ways to enhance
financial performance in the office
Promoting Organizational Change and Development
Assisting the individuals to cope with change
- Performs appropriate work analysis and assists
in redesign to establish clear standards for implementation
Design And Implementation of Management Systems
Designing and implementing management system
- Makes recommendations regarding operation of
systems within organizational units - Identifies and recommends remedial measures to
address problems in systems design or implementation
Client Orientation
Contributing to positive outcomes for the client
- Anticipates client needs
- Demonstrates understanding of client’s
perspective - Solicits feedback on service provision and
quality
Promoting Accountability and Results-Based Management
Input to the development of standards and policies
- Provides inputs to the development of
organizational standards for accountability
Core Competencies:
- Building support and political acumen
- Building staff competence, creating an
environment of creativity and innovation - Building and promoting effective teams
- Creating and promoting enabling environment
for open communication - Creating an emotionally intelligent
organization - Leveraging conflict in the interests of UNDP
& setting standards - Sharing knowledge across the organization and
building a culture of knowledge sharing and learning.
Promoting learning and knowledge management/sharing
is the responsibility of each staff member.
is the responsibility of each staff member.
- Fair and transparent decision making;
calculated risk-taking - UNDP Certification programmes Prince2,
Procurement and Human Resource.
Required Skills and Experience
Education:
- Master’s Degree or equivalent in Business
Administration, Public Administration, Finance, Economics or related
field.
Experience:
- 7 years of relevant experience at the national
or international level in providing management advisory services and/or
managing staff and operational systems and establishing
inter-relationships among international organization and national
governments. - Experience in the usage of computers and
office software packages, experience in handling of web based management
systems and ERP systems, preferably PeopleSoft. - Experience of accrual accounting, IPSAS or
IFRS is highly desirable. - Experience in Finance and Human Resources will
be an advantage.
Language Requirements:
- Fluency in English essential. Knowledge of
Kiswahili an asset.
UNDP is committed to achieving workforce diversity
in terms of gender, nationality and culture. Individuals from minority groups,
indigenous groups and persons with disabilities are equally encouraged to
apply. All applications will be treated with the strictest confidence.
in terms of gender, nationality and culture. Individuals from minority groups,
indigenous groups and persons with disabilities are equally encouraged to
apply. All applications will be treated with the strictest confidence.
Closing
Date: Friday, 29 March 2013
Date: Friday, 29 March 2013
