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PROJECT MANAGER – DEMOCRATIC EMPOWERMENT PROJECT
Location : Dar es
salaam, TANZANIA
salaam, TANZANIA
Application Deadline : 29-Mar-13
Type of Contract : FTA International
Post Level : P-4
Languages Required : English
Starting Date (date when
the selected candidate is expected to start) : 01-May-2013
the selected candidate is expected to start) : 01-May-2013
Duration of Initial Contract : 1 year with a possibility of extension
Expected Duration of Assignment : 1 year with a possibility of extension
Background
Tanzania has had 4 credible general elections since
the reintroduction of multi-party politics in 1992. Citizens and the government
are eager to maintain this track record and to further strengthen democratic
practice in Tanzania. Looking to the 2015 general election, government has
undertaken early and comprehensive preparations for the electoral processes.
Since receipt of official requests for UN assistance to the election cycle
leading to the 2015 general election from the National Election Commission and
Zanzibar Electoral Commission, a UN Needs Assessment Mission recommended the
development of a project in support of the National efforts.
the reintroduction of multi-party politics in 1992. Citizens and the government
are eager to maintain this track record and to further strengthen democratic
practice in Tanzania. Looking to the 2015 general election, government has
undertaken early and comprehensive preparations for the electoral processes.
Since receipt of official requests for UN assistance to the election cycle
leading to the 2015 general election from the National Election Commission and
Zanzibar Electoral Commission, a UN Needs Assessment Mission recommended the
development of a project in support of the National efforts.
As well, in 2014 the United Republic of Tanzania
will likely conduct the first national referendum on a new constitution. The
National partners and other stakeholders in preparing for these critical events
have requested the support of UNDP to provide technical and financial support
to the preparation and execution of the referendum and general election.
will likely conduct the first national referendum on a new constitution. The
National partners and other stakeholders in preparing for these critical events
have requested the support of UNDP to provide technical and financial support
to the preparation and execution of the referendum and general election.
To these ends, the Democratic Empowerment Project
is a four-year (2013-2016) UNDP, UN One Fund and other donor-funded project
with the overall aim of contributing to Tanzanias UNDAPs Outcome 7: i.e.
âœkey institutions (of democracy, i.e. EMBs, etc.) effectively implement
their election and political functions.
is a four-year (2013-2016) UNDP, UN One Fund and other donor-funded project
with the overall aim of contributing to Tanzanias UNDAPs Outcome 7: i.e.
âœkey institutions (of democracy, i.e. EMBs, etc.) effectively implement
their election and political functions.
Project Objectives:
The Project seeks to promote democracy and
contribute to the realization of the following four outputs:
contribute to the realization of the following four outputs:
- Capacity of the key democratic institutions
(EMBs, CRC, RPP, etc.) enhanced to support and promote legal and
institutional reform in the context of the on-going constitutional reform
process and beyond; - Capacity of the EMBs to conduct credible
elections enhanced through strategic, technical and operational support
and improved EMB engagement with stakeholders (i.e. political parties,
CSOs, and the media) to foster a democratic environment - Inclusive participation in elections and
politics enhanced through the empowerment of women, youth and PWDs; and - National peace infrastructure enhanced to
mitigate and prevent election-related conflicts
Project Management:
- The project will be executed directly by UNDP
and will be implemented under the overall guiding principle of national
ownership and leadership in the electoral process. - The international assistance provided should
be considered as an extension of, and a complement to, national resources
and is intended to support national management and coordination
structures, in the spirit of the Joint Assistance Strategy for Tanzania
(JAST). - A dedicated Project Team (PT) will consist of
the Project Manager to lead the team; an Operations Manager will oversee
and strengthen CO Operational (especially human resources and procurement)
capacities for project delivery and results, and others to meet
communications, transport, administration and logistical needs. - Various short and longer term technical
experts will also be available for specific support to the national
institutions.
Duties and Responsibilities
Summary of key functions:
- Organization and management
- Management for delivery of results
- Capacity development for institutional reforms
and development - Policy reforms and development services
- Analytical national knowledge products
- Advocacy, networking and marketing
- Partnerships and resource mobilization
- Coordination and recommendations
General Duties and Responsibilities:
Under the direct supervision of the DCD-P, and
working closely with the CTA, the Project Manager (PM) will provide overall
organizational, coordination and managerial support for the project and act as
day-to-day officer-in-charge. She/he will ensure the strategic direction of
project operations, supervise and coordinate the activities of the Project
Team, assess work plans and monitor outputs. The PM will also be responsible
for managing human resources, assessing performance and managing financial
systems and audit procedures.
working closely with the CTA, the Project Manager (PM) will provide overall
organizational, coordination and managerial support for the project and act as
day-to-day officer-in-charge. She/he will ensure the strategic direction of
project operations, supervise and coordinate the activities of the Project
Team, assess work plans and monitor outputs. The PM will also be responsible
for managing human resources, assessing performance and managing financial
systems and audit procedures.
Managerial and Organizational:
Overall responsible for ensuring that the project
is in compliance with UNDP guidelines and procedures for financial management,
accountability and reporting.
is in compliance with UNDP guidelines and procedures for financial management,
accountability and reporting.
- Perform the Manager Level 2 function in Atlas
by approving payments and Purchase Orders up to $30,000 and ensuring due
process has been followed. - Finalize project organizational structure and
plan, including distribution of functions and responsibilities,
decision-making processes and relevant institutional arrangements.
Ensure the preparation and submission of high
quality annual work plans on the annual work plan, prepare results framework
for each output and establish performance and results reporting. Ensure the
establishment and regular monitoring of the project M&E framework, risk
log, issues log, and quality log.
quality annual work plans on the annual work plan, prepare results framework
for each output and establish performance and results reporting. Ensure the
establishment and regular monitoring of the project M&E framework, risk
log, issues log, and quality log.
- Supervise and facilitate the day-to-day
functioning of the Project Team and manage financial resources for
achieving results outlined in the Democratic Empowerment Project document
and Annual Work Plan; - Overall responsibility for the timely and
effective procurement of project materials and resources and services; - Coordinate the implementation of activities
envisaged under the DEP and provide strategic guidance to operations, and
make programmatic and operational decisions; - Ensure the compliance of project
implementation with UNDP rules, regulations and policies; - Oversee project procurement, finance, and HR
matters and bring any issues to the attention of the OM; - Contribute to drafting reports, including
monthly, quarterly and annual reports on project activities, memos,
minutes of meetings, etc; - Facilitate capacity building in the Project
Perform other tasks and duties as requested by the
supervisor.
supervisor.
Impact of Results:
The key results of the post will contribute to the
UN’s efforts to consolidating democratic structures and systems of good
governance in Tanzania by strengthening political, civil society and electoral
systems that enhance effective participation, representation and greater
political tolerance.
UN’s efforts to consolidating democratic structures and systems of good
governance in Tanzania by strengthening political, civil society and electoral
systems that enhance effective participation, representation and greater
political tolerance.
Competencies
Corporate Competencies:
- Demonstrates integrity by modeling the
UN’s values and ethical standards; - Promotes the vision, mission, and strategic
goals of the project. - Displays cultural, gender, religion, race,
nationality and age sensitivity and adaptability; - Treats all people fairly and without
favoritism.
Functional Competencies:
Technical Expertise
- Experience as an elections project manager for
the UN in a developing country. - Theoretical and practical knowledge of
inter-disciplinary development, education and communication. - Strong understanding of dynamics in
government, civil society and the donor community in developing countries
Knowledge, management and Learning
- Promotes knowledge management in UNDP and a
learning environment in the office through mentoring and personal example; - Promotes knowledge building and sharing with
regards to management and operations, organization of project staff
trainings, synthesis of lessons learnt/best practices and sound
contributions to UNDP knowledge networks and communities of practice.
Management and Leadership
- Focuses on impact and result for the client
and responds positively to critical feedback - Consistently approaches work with energy and a
positive, constructive attitude - Demonstrates strong writing, facilitation, and
presentation skills - Builds strong relationships and networks with
clients and external actors. - Remains calm, in control and good humored even
under pressure
Required Skills and Experience
Education:
- Master’s Degree in management, business
administration, public administration, finance, or related field.
Experience:
- Minimum 7 years of relevant experience
including election project management , providing management advisory
services and/or managing, monitoring and evaluating staff and operational
systems; - Sound knowledge of organizational management,
asset - management, information and communication
technology, administration, financial and human resources management,
preferably with the UN/UNDP; - Knowledge of ATLAS or other enterprise
corporate financial solutions strongly preferred; - Certification in UNDP programmes, Procurement,
HR, Accounting and Finance would be an advantage; - Advanced computer skills and knowledge of
office software packages essential, experience in handling of web based
management systems; - Experience working with project teams and
knowledge of project cycle management; - Excellent analytical, communication, writing
and presentation skills; - Willingness to travel frequently in Tanzania
and to work extensive hours and under pressure
Language Requirements:
- English language fluency written and spoken,
essential. Knowledge of Kiswahili is an asset.
UNDP is committed to achieving workforce diversity
in terms of gender, nationality and culture. Individuals from minority groups,
indigenous groups and persons with disabilities are equally encouraged to
apply. All applications will be treated with the strictest confidence.
in terms of gender, nationality and culture. Individuals from minority groups,
indigenous groups and persons with disabilities are equally encouraged to
apply. All applications will be treated with the strictest confidence.
Closing
Date: Friday, 29 March 2013
Date: Friday, 29 March 2013
