Trócaire,(RFQ) Staff and Management Capacity Building

Terms
of reference for Request for Quotations (RFQ) Staff and Management Capacity
Building

Organization	Trócaire Rwanda No. 12 KN 31s, Kiyovu Rwanda Tel.: (+250) 0252 502663, (+250 ) 0252 502664
Scope of Assignment	Capacity building of Trócaire Staff and management team
Period Covered	August 2017 to February 2018
Contact	Finance and Administration Manager — Diogene Rusumbabahizi

Brief
Overview

Trócaire
is the official overseas development agency of the Catholic Church in Ireland,
established in 1973 and currently has presence in more than 17 countries in
Latin America, Africa and Asia including Rwanda. Trocaire has been operating in
Rwanda since 1994 and its office is located in Kiyovu, Plot no. 12, KN31st,
Kigali.

Trócaire
does not implement programme directly. Instead the organisation works in
partnership with local civil society and Catholic organisations in 7 districts
in Rwanda. Trócaire is currently implementing a global’ and country strategic
plan, 2016 to 2020. In this regard, Trócaire is pursuing an integrated
programme in Rwanda focused on sustainable use and management of natural resources
(land and water), women’s empowerment as well as preparing for and responding
to humanitarian crises.

Goal
9: of the Global and Country Stregic Plans commits to “An Accountable and
Effective Organisation”. Outcome 3 of the same goal highlights that ”
Trócaire continues to attract and retain skilled, motivated, and empowered
staff’.

2.
Back ground to the request for quotation

Trócaire
globally rolled out a One Trócaire management and staff development programme
in 2014 to ensure that staff shared the same values and vision of the
organisation. The programme also sought to ensure that management and staffs
were well equipment with soft skills to deliver on programmes.

The
One Trócaire training delivered in 2014 focused on 4 core areas split between
management and staff:

a)
Managing self;
b)   Managing change;
c)   Delivering as a team; and
d)   Managing others.

Since
2014, there have been changes in the staffing structure in the country office
as well as expressed need from staff to revisit some of the key components of
the One Trócaire development programme with staff in order to ensure a high
performing team.

Trócaire
Rwanda now requests quotations with both financial and technical proposals from
suitably qualified individual consultants to work with the Country Management
Team (CMT) on team capacity development.

Staff category	focus area	Details
New staff and refresher for old staff	Working with others Personal leadership	Communication skills Working as a team Proactive and effective behaviours2,planning Time management and prioritization
Management —new and existing management team	Personal Effectiveness Personal Leadership	Communication skills, effective delegation and performance management Proactive and effective behaviors, planning Time management and prioritization
All staff	Team day(s) facilitation	1 team day in October/November 2017 and another end of January 2018.

3.
General Terms and Conditions of this Request for Quotations

Trócaire
does not bind itself to accept the lowest priced quotation
Trócaire
does not guarantee exclusivity and reserves the right to engage other
companies for the same services (if required) during the term of contract,
Trócaire
shall be free to:
To
accept the whole, or part only of any quotation;
To
accept none of the proposals submitted; and
To
republish this request for quotation.
In
the event of not accepting any of the quotation submissions received on
foot of this RFQ, Trócaire shall be free to make such arrangements as it
considers necessary in relation to the provision of service,
Trócaire
will not be reliable for any costs or expenses incurred in the preparation
of a quotation,
The
contract shall be considered as a contract made in Rwanda ,according to
Rwanda law and subject to the exclusive jurisdiction of the Rwanda courts,
Trócaire
has a suppliers code of conduct to and expects all of its suppliers to
respect
Trócaire
will also expect suppliers to adhere to Child Protection Safeguarding
programme participant’s policy and this will be shared with the successful
company/individual consultant.

4.
Duration of assignment

The
Assignment is expected to run from 1 August 2017 to 28 February 2018 with 4
hours in total every 2 weeks dedicated to engagement with the management and
staff as agreed. Trócaire may vary the timing of sessions depending on
competing priorities and performance of the consultant.

5.
Delivery approaches

a)
Learning Materials
•   Some materials already exist within Trócaire but the
Consultant will propose additional materials that suit staff if necessary and
agreeable to Trócaire. Presentations for each session should be prepared 2
weeks in advance of each month and shared with CMT.
•   Language — English will be the main delivery language but
some materials needing to be delivered in French/Kinyarwanda particularly for
all staff team days.
b)   Delivery options
•   The Consultant should consider varied, participatory and
discovery methodologies with review points to see how staff and management are
progressing in implementing actions. The variations in delivery approaches
should be clearly outlined in the technical proposal.
c)   Training Report with key emerging issues
•   A short training report per month with key emerging issues
that need Management attention should be documented for management follow up.

6.
Conflict of interest.

Any
conflict of interest involving an applicant must be fully disclosed to Trócaire
. Failure to disclose a conflict may disqualify an applicant or invalidate an
award of the contract. Applicants are required to declare any current or past
work which might reasonably be considered to represent a conflict of interest.
It will be for Trócaire to decide if any material conflict of interest exists
and applicants in doubt in this regard should seek the advice of Trócaire .

7.
Intellectual property

Any
concepts, guidelines or other material developed during the contract will be
considered as property of Trócaire and may be used by Trócaire.

8.
Submission of proposals

Please
submit your financial and technical proposal and quote by 30th of June 2017
at 5:00 pm to Trócaire Rwanda Office in hardcopy to the office with a soft
copy sent to claire.uwineza@trocaire.org
. The financial proposal should be inclusive of tax and in Rwandan Francs.
Demonstratable experience and Value For Money (VFM) will be key considerations
in evaluating proposals submitted. Only suitably qualified consultants
resident in Rwanda will be considered.

Proposal
should also include the following information:

Technical
proposal including – Understanding of the scope assignment, company
profile including demonstratable experience covering proposed intervention
and resume of consultant(s) — maximum 3 pages highlighting relevant
experience;
Proof
of registration including Rwanda Revenue Authority compliance
Financial
proposals with detailed cost breakdown including payment terms;
References
of 3 organisations from similar assignments done in the last 2 years;
Commitment
letter highlighting availability given the extended nature of the
assignment; and
Contact
details of consultant.