Organization: Prism Engineering
Location: Burnaby, Greater Vancouver, British Columbia
Prism Engineering
Prism Engineering Ltd. is a BC consulting firm that has specialized in energy
management since 1990. We are committed to delivering innovative and quality
engineering services that meet our clients’ needs. We employ a team-based
approach for every project and we achieve superior performance through our
talented group of professionals. Prism st
rives to provide our employees with
the opportunity for personal and professional growth and offers a comprehensive
remuneration package, including extended health benefits, as well as short- and
long-term incentive plans that reward commitment and achievement.
We are currently seeking a qualified candidate to work with our Administration Team.
You should have a background in bookkeeping and be proficient with MS Office
Word, Excel and Outlook, and have an aptitude for learning new computer
programs (Prism has custom software). Ideal candidates thrive under the
challenge of deadlines, superior time and task management skills and have an
excellent eye for detail.
The ideal candidate will have an interest in energy efficiency and
sustainability.
Responsibilities
Project Administration
• Coordinate project setup and maintain/update information as required with
customized software
• Liaise with clients to ensure project billing and contact information is
complete and correct
• Ensure proper project documentation is received, reviewed and recorded
• Work with Project Managers to budget time for project team
• Prepare and analyze assorted project and financial reports
Bookkeeping
• Track Accounts Payable and allocate to project expenses, when applicable
• Prepare monthly invoicing for 100+ projects
• Processing and following up with Accounts Receivable (including entering
payment information)
• Review and enter project expenses
• Reconcile corporate credit card charges
• Reconcile petty cash
Office Support
• Provide relief for receptionist and other project administrators (managing
phone calls, guests and couriers, maintaining office equipment and supplies)
• Quality control of staff time entries and expenses
• Update weekly meeting reports
Qualifications and Experience
• Degree or diploma in bookkeeping or similar
• 2+ years’ experience bookkeeping and office administration
• Exceptional organizational and communication skills
• Detail-oriented
• Solid knowledge of Microsoft Office
• Ability to manage multiple tasks and deal with changing priorities
This is a full time position. We offer competitive compensation with a great
work environment with excellent opportunities for skills expansion. We
are an equal opportunity employer and encourage applications from all
qualified persons.
Applications
To be considered for this position, applicants must send their resume with a
covering letter combined as a single PDF file with the filename
“FirstName-LastName-Project Administrator.PDF” to:
careers@prismengineering.com
Please include the position you are applying for in the subject line of your
email.
This position will remain open until filled. Applications will be reviewed on a
rolling basis.
We thank all applicants in advance for their interest in our organization, but
regret that only candidates under consideration will be contacted.
