INSTITUTIONAL SYSTEMS DEVELOPMENT ADVISOR –
NATIONAL ELECTIONS COMISSION
NATIONAL ELECTIONS COMISSION
Location : Monrovia,
LIBERIA
LIBERIA
Application Deadline : 13-Dec-12
Additional Category: Democratic Governance
Type of Contract : Individual Contract
Post Level :
International Consultant
International Consultant
Languages Required : English
Starting Date : (date when
the selected candidate is expected to start) 01-Feb-2013
the selected candidate is expected to start) 01-Feb-2013
Duration of Initial Contract : 150 days in 3 trips
Expected Duration of Assignment : 150 days in 3 trips
Background
As part of capacity building for the Liberia
National Elections Commission (NEC) in order to deepen the democratization
process in Liberia, the Government of Liberia, with support from UNDP, carried
out a capacity assessment of the institution in June 2012 with the aim
identifying key strengths and capacity gaps that needed to be bridged.
National Elections Commission (NEC) in order to deepen the democratization
process in Liberia, the Government of Liberia, with support from UNDP, carried
out a capacity assessment of the institution in June 2012 with the aim
identifying key strengths and capacity gaps that needed to be bridged.
Key recommendations from the capacity assessment
included the need to strengthen systems and procedures in the areas of
logistics, finance and administration, human resources and procurement. Systems
development is critical in these areas to assure accountability and transparent
management of human resources (HR), finance, procurement and accountability for
all assets and materials at the disposal of the NEC.
included the need to strengthen systems and procedures in the areas of
logistics, finance and administration, human resources and procurement. Systems
development is critical in these areas to assure accountability and transparent
management of human resources (HR), finance, procurement and accountability for
all assets and materials at the disposal of the NEC.
In order to meet the systems development
recommendation, an institutional capacity development consultant is required to
work with staff of the NEC and develop detailed policies and process driven
procedures in the aforementioned areas. These should include identification of
areas that need to be automated using suitable software.
recommendation, an institutional capacity development consultant is required to
work with staff of the NEC and develop detailed policies and process driven
procedures in the aforementioned areas. These should include identification of
areas that need to be automated using suitable software.
Duties and Responsibilities
The consultant shall work under the guidance of the
UNDP Chief Technical Adviser, Election and work hand in hand with NEC staff in the
discharge of his/her responsibilities.
UNDP Chief Technical Adviser, Election and work hand in hand with NEC staff in the
discharge of his/her responsibilities.
The institutional systems development consultant
will work with NEC to develop detailed policies, systems and procedures in the
areas of finance, HR, procurement, logistics /warehousing and assets management
as follows:
will work with NEC to develop detailed policies, systems and procedures in the
areas of finance, HR, procurement, logistics /warehousing and assets management
as follows:
Systems Development:
- Review briefs developed by staff on key areas
that need to be addressed in the development of HR, finance, procurement,
warehousing and assets management policies and procedures; - Work with staff and document procurement
policies, systems and processes that take into account national
regulations and best practices; - Develop and document logistics/warehousing
management and recording systems for elections materials at both the
national headquarters and magisterial offices in the electoral counties; - Develop Asset management systems for the
tracking of all assets, including inventory management systems; - Develop HR system of staff recruitment and
performance evaluation including a platform computerizing the staff
database; - Review and document improvements to the
financial management system.
Systems Implementation:
- Work closely with the NEC staff and put in
place modalities for the implementation of the developed policies,
procedures and system protocols. This will include conducting short on the
job training sessions and presentations.
Systems Automation Opportunities:
- Work with relevant NEC staff to identify and
recommend processes that need to be computerized; - Work with ICT consultant and NEC teams to
spearhead computerization of identified areas with regard to HR, finance,
procurement, warehousing and assets management
Deliverables:
The key deliverables under this consultancy
assignment include:
assignment include:
- Developed policies, systems and procedures
manual covering HR, finance, procurement, warehousing and assets
management; - Identified areas for computerization for
HR, finance, procurement warehousing and assets management in a way that
links the aforementioned areas. - Platforms and on the job training for
actual implementation of the policies, systems and procedures; - Implementation monitoring report.
It is expected that the management staff of NEC
will, upon the arrival of the consultant, brainstorm on key elements that need
to be captured in the manual vide policies, procedures and systems. The
consultant will then work closely with various department heads to articulately
capture all the required elements in line with national regulations and good
practice.
will, upon the arrival of the consultant, brainstorm on key elements that need
to be captured in the manual vide policies, procedures and systems. The
consultant will then work closely with various department heads to articulately
capture all the required elements in line with national regulations and good
practice.
THE UNDP PROCUREMENT NOTICE WILL BE FORWARDED TO
ONLY SHORT LISTED CANDIDATES
ONLY SHORT LISTED CANDIDATES
Competencies
- Demonstrates integrity by modeling the UN
values and ethical standards; - Promotes the vision, mission and strategic
goals of elections program; - Displays cultural, gender, religion, race,
nationality and age sensitivity and adaptability; - Treats all people fairly without favoritism.
Required Skills and Experience
Education:
- Master Degree or equivalent in Business/Public
Administration/ or related field.
Experience:
- Capacity building work and institutional
systems development experience of at least 10 years in the areas of
procurement, assets management and warehousing procedures.
Language Requirements:
- Excellent knowledge of English.
UNDP is committed to achieving workforce diversity
in terms of gender, nationality and culture. Individuals from minority groups,
indigenous groups and persons with disabilities are equally encouraged to
apply. All applications will be treated with the strictest confidence.
in terms of gender, nationality and culture. Individuals from minority groups,
indigenous groups and persons with disabilities are equally encouraged to
apply. All applications will be treated with the strictest confidence.
Closing Date: Thursday, 13 December 2012
