Logistics
Coordinator
Coordinator
Job
Opening
The overall goal of
ARC’s program in Rwanda is to improve life’s conditions and capabilities of the
displaced refugee population from eastern DRC by ensuring the provision of
basic services and enabling economic recovery in five refugee camps located in
Rwanda.
ARC is looking for
the suitable candidate to fill the position of Logistics Coordinator in Mugombwa Refugee Camp
(Gisagara District):
Key
responsibilities:
1.
Procurement:
Procurement:
·
Leads
in the procurement process, procedures and standards, to ensure their
effectiveness and efficiency, and ensuring compliance with the donor
regulations and ARC Financial and procurement policies;
Leads
in the procurement process, procedures and standards, to ensure their
effectiveness and efficiency, and ensuring compliance with the donor
regulations and ARC Financial and procurement policies;
·
Plans
and coordinates the procurement process of supplies and equipment as needed for
the camp, field office and guest house, ensuring efficiency and effectiveness
of service delivery;
Plans
and coordinates the procurement process of supplies and equipment as needed for
the camp, field office and guest house, ensuring efficiency and effectiveness
of service delivery;
·
Provide
necessary documentation and coordinate with storekeepers in Kigali to ensure
timely delivery of all materials purchased through Kigali office
Provide
necessary documentation and coordinate with storekeepers in Kigali to ensure
timely delivery of all materials purchased through Kigali office
·
Ensure
adequate systems for tracking and documentation to support the procurement
processes;
Ensure
adequate systems for tracking and documentation to support the procurement
processes;
·
Responsible
for coordinating all procurement related activities in Mugombwa and liaising
with other Logistics team to maintain a high level supply chain system;
Responsible
for coordinating all procurement related activities in Mugombwa and liaising
with other Logistics team to maintain a high level supply chain system;
·
Develops
and maintains broad business contacts and actively pursues procurements which
are advantageous to ARC;
Develops
and maintains broad business contacts and actively pursues procurements which
are advantageous to ARC;
·
In
collaboration with the Logistics Manager and Camp Manager, carry out market
survey routinely for potential suppliers of materials, works and services and
come up with price lists of various products and services commonly required in
the camp operations;
In
collaboration with the Logistics Manager and Camp Manager, carry out market
survey routinely for potential suppliers of materials, works and services and
come up with price lists of various products and services commonly required in
the camp operations;
·
Solicit
for fair price quotations or call for bids to allow competitive participation
of several potential suppliers;
Solicit
for fair price quotations or call for bids to allow competitive participation
of several potential suppliers;
·
Prepare
documentation and bid analyses for evaluation and approval of purchases by the
tender committee (depending on the financial commitment limit);
Prepare
documentation and bid analyses for evaluation and approval of purchases by the
tender committee (depending on the financial commitment limit);
·
Responsible
for maintenance of an up to date Vendors’ list of all materials purchased
locally;
Responsible
for maintenance of an up to date Vendors’ list of all materials purchased
locally;
·
Maintains
the overall requisition orders, purchase orders, receivables and procurement
files;
Maintains
the overall requisition orders, purchase orders, receivables and procurement
files;
·
Maintain
files of dossiers/documents relating to each and every transaction for purposes
of tracking purchases under the various donors;
Maintain
files of dossiers/documents relating to each and every transaction for purposes
of tracking purchases under the various donors;
1.
Administration
Administration
·
Supervise
the work of the Storekeeper, the Lead driver and other supply chain staff
responsible to the Logistics Coordinator;
Supervise
the work of the Storekeeper, the Lead driver and other supply chain staff
responsible to the Logistics Coordinator;
·
Take
a lead in coaching and mentoring the supply chain team in Mugombwa and in
collaboration with the Camp manager enforce the compliance to all ARC
practices;
Take
a lead in coaching and mentoring the supply chain team in Mugombwa and in
collaboration with the Camp manager enforce the compliance to all ARC
practices;
·
Coordinates
the packing and shipping of packages to and from the field sites; ensures that
there are adequate systems for tracking and documentation to support the
processes;
Coordinates
the packing and shipping of packages to and from the field sites; ensures that
there are adequate systems for tracking and documentation to support the
processes;
·
Oversee
and coordinate the work of the guards at the office, guesthouse, and stores and
other ARC installations;
Oversee
and coordinate the work of the guards at the office, guesthouse, and stores and
other ARC installations;
·
Maintain
an up-to-date inventory record of all assets including office and household
equipment and items supplies (Mugombwa offices and guesthouse);
Maintain
an up-to-date inventory record of all assets including office and household
equipment and items supplies (Mugombwa offices and guesthouse);
·
Maintains
proper filing system for logistics and procurement files;
Maintains
proper filing system for logistics and procurement files;
·
Manage
the vehicle fleet in consultation with the camp manager according to ARC
policy;
Manage
the vehicle fleet in consultation with the camp manager according to ARC
policy;
·
Liaise
with the mechanics/technicians in Kigali and coordinate the repair and service
needs of all vehicles, generators, pumps and
other equipment;
Liaise
with the mechanics/technicians in Kigali and coordinate the repair and service
needs of all vehicles, generators, pumps and
other equipment;
·
Coordinate
the proper management of ARC facilities such as offices, guest house, stores,
etc.
Coordinate
the proper management of ARC facilities such as offices, guest house, stores,
etc.
Qualifications:
·
Minimum
Bachelor degree in procurement, Logistics and Supply chain Management,
Economics, Management or any other related field.
Minimum
Bachelor degree in procurement, Logistics and Supply chain Management,
Economics, Management or any other related field.
·
Strong
oral and written skills
Strong
oral and written skills
·
Computer
Skills
Computer
Skills
·
Two
years experience with Development or Relief Organisation
Two
years experience with Development or Relief Organisation
·
Fluent
in English and French or Swahili as a second language
Fluent
in English and French or Swahili as a second language
·
Ability
to live and work in isolated areas in Rwanda
Ability
to live and work in isolated areas in Rwanda
To
apply for this position:
Please
submit the following documents by email to: arcrwanda@arc.org.rw or
deliver them to ARC Country Head office in Kimihurura after Lemigo Hotel; or
deliver them to any ARC field Offices located in Nyamagabe, Gicumbi, Gatsibo or
Karongi before Friday , December 20th 2013 at 4:00 P.M
·
Application
letter with contact information (Write to: The Country Director)
Application
letter with contact information (Write to: The Country Director)
·
Curriculum
vitae
Curriculum
vitae
·
Notified
diplomas and certificates
Notified
diplomas and certificates
·
References
References
·
Copy
of national Identity card
Copy
of national Identity card
We
appreciate your interest in ARC. Only shortlisted candidates will be
contacted.
