VA No:
005/HR/WFP/2013
005/HR/WFP/2013
Title: Senior Human
Resources Assistant
Resources Assistant
Type of contract /level: Fixed-Term Appointment(FTA) /GS-6
Duration: 1 year
(renewable based on level of performance and availability of funding)
(renewable based on level of performance and availability of funding)
Unit: Human
Resources
Resources
Duty station: Kigali
Date of publication: 06/05/2013
Date of closure: 17/05/2013
Supervision: The Senior
HR Assistant reports to the National HR Officer.
HR Assistant reports to the National HR Officer.
Duties
- Within delegated authority, the Senior HR
Assistant will be responsible for the following duties: - Guide, train and supervise other support staff
in the area of responsibility; arrange for and/or attend meetings on
day-to-day basis on human resources matters; participate in discussions of
new or revised procedures and practices, interpret and assess the impact
of changes, and make recommendations for follow up action; - Review candidate applications for advertised
vacancies; - Determine entitlements, issue contracts;
approve and/or process all types of human resources transactions; - Assist in briefing/debriefing staff members on
issues relating to human resources matters; - Assist the Human Resources Officer in
reviewing the contractual status of staff in order to ensure contracts
are prepared on timely basis and reviewed before the deadline; - Oversee the data input into human resources
related databases by admin assistants and provide guidance on data input
and validation; Maintain data integrity in databases, and initiate
corrective actions when necessary; - Draft or prepare correspondence to respond to
enquiries on relevant human resources matters; review correspondence
drafted by assistants prior to clearance by the Human Resources Officer
as appropriate; - Evaluate, develop, recommend procedures.
Participates in discussions one new/revised procedures and practices;
interprets and assesses the impact of changes and makes recommendations
on follow up actions; - Create, check and maintain personnel files for
all staff ensuring all documentation is complete; maintain, update and
file confidential personnel information and documents, ensure relevant
documents are kept in their respective files; . - Perform other related duties as required.
Qualifications and Experience
Essential:
Education:
University degree or equivalent in Human Resource
Management, public or business administration, law, industrial psychology or
other related fields.
Management, public or business administration, law, industrial psychology or
other related fields.
Experience: At least
five years of progressively responsible work experience including at least
three years in a human resources field. Desirable: Experience in working with
International NGOs or UN agencies. Fluency in both French and English. Work
experience in large UN/ International organizations.
five years of progressively responsible work experience including at least
three years in a human resources field. Desirable: Experience in working with
International NGOs or UN agencies. Fluency in both French and English. Work
experience in large UN/ International organizations.
Languages: Fluency in
both oral and written in French or English, and a working knowledge of the
other. A good level in Kinyarwanda. Knowledge: Excellent knowledge of MS Office.
Any knowledge of a web-base HR Management software package will be an
advantage.
both oral and written in French or English, and a working knowledge of the
other. A good level in Kinyarwanda. Knowledge: Excellent knowledge of MS Office.
Any knowledge of a web-base HR Management software package will be an
advantage.
Applications:
An application letter accompanied with an updated
detailed CV (including at least names, telephone numbers or email addresses of
3 work referees), photocopies of Rwandan National ID, degrees and/or diplomas should
be addressed to WFP Representative act’ Country Director to the following email
address: wfp.rwandavacancies@wfp.org
no later than 17/05/2013 at 5:00 pm. (Kigali time). Please put both the vacancy
notice number and post title on the application. Candidates will be requested
to show the original documents before any final decision is made.
detailed CV (including at least names, telephone numbers or email addresses of
3 work referees), photocopies of Rwandan National ID, degrees and/or diplomas should
be addressed to WFP Representative act’ Country Director to the following email
address: wfp.rwandavacancies@wfp.org
no later than 17/05/2013 at 5:00 pm. (Kigali time). Please put both the vacancy
notice number and post title on the application. Candidates will be requested
to show the original documents before any final decision is made.
- Qualified female candidates are particularly
encouraged to apply. - Application without all the above requirements
will not be considered. - Application materials will not be returned.
- Please note that only short-listed candidates
meeting the required qualifications will be contacted.
