VA No:
006/HR/WFP/2013
006/HR/WFP/2013
Title: Human
Resources Assistant
Resources Assistant
Type of contract /level: Service Contract(SC) /SC-4
Duration: 1 year
(renewable based on level of performance and availability of funding)
(renewable based on level of performance and availability of funding)
Unit: Human
Resources
Resources
Duty station: Kigali
Date of publication: 06/05/2013
Date of closure: 17/05/2013
Supervision: The HR
Assistant reports to the National HR Officer.
Assistant reports to the National HR Officer.
Duties
- Within delegated authority, the HR Assistant
will be responsible for the following duties: - Extract and input data from various sources to
maintain and update Human Resources database; - Assist in the preparation of staff list &
HR statistics required; - Ensure that salary, overtime, hours of work,
leave policy, entitlement, health insurance and detailed Terms of
Reference are comprehensively induded within the body of all letters of
Employment offers/ contracts; - Assist supervisor in the follow-up on
contractual status of all local staff on contract renewal dates,
step-increment schedules; ensure timely preparation and issuance of
contract renewals and personnel action form; - Assist in the hiring process such as the
preparation of Vacancy announcements, opening of applications,
long-listing, organizing written tests and interviews for recruitment
process and issuance of contracts for newly recruited or hired contract
holders as requested; Check and maintain personnel files for all staff
ensuring all documentation is complete as per the check-lists; maintain
and update confidential personnel information and documents; - Check and maintain attendance registers, leave
reports and other forms and reports; - Review supporting documentation for processing
various actions; answer a variety of enquiries and supply readily
available information from office files, databases, liaising with other
offices as appropriate; - Verify benefit and other human resources
related claims for accuracy and conformity to HR rules and regulations; - Respond to HR queries from staff in different
units and sub-offices; Ensure that UNDP and WFP issued human resource and
personnel policy manuals, rules, regulations, guidelines, and circulars,
are updated and filed regularly; - Backstop other HR Assistants in the unit and
complement each other in unit’s work to ensure continuity of support to staff; - Draft routine correspondence;
- Perform other duties as and when required.
Qualifications and Experience
Essential:
Education:
Post-secondary school diploma (A1)in the following disciplines: secretarial
studies, management, business administration, administrative sciences, law,
economics or any related fields. A university degree in Human Resources, law,
industrial psychology, public or business administration will be an added
advantage.
Post-secondary school diploma (A1)in the following disciplines: secretarial
studies, management, business administration, administrative sciences, law,
economics or any related fields. A university degree in Human Resources, law,
industrial psychology, public or business administration will be an added
advantage.
Experience: At least
five years of progressively responsible general support or secretarial work
experience, including at least one year in the field of human resources.
five years of progressively responsible general support or secretarial work
experience, including at least one year in the field of human resources.
Desirable: Formal
training in general administration or human resources.
training in general administration or human resources.
Languages: Fluency in
both oral and written communication in the French or English, with a working
knowledge of the other.
both oral and written communication in the French or English, with a working
knowledge of the other.
Knowledge: Excellent
knowledge of MS Office (Word, Excel and Power point).
knowledge of MS Office (Word, Excel and Power point).
Applications:
An application letter accompanied with an updated
detailed CV (including at least names, telephone numbers or email addresses of
3 work referees), photocopies of Rwandan National ID, degrees and/or diplomas should
be addressed to WFP Representative and Country Director to the following email
address: wfp.rwandavacancies@wfp.org
no later than 17/05/2013 at 5:00 pm. (Kigali time). Please put both the vacancy
notice number and post title on the application. Candidates will be requested
to show the original documents before any final decision is made.
detailed CV (including at least names, telephone numbers or email addresses of
3 work referees), photocopies of Rwandan National ID, degrees and/or diplomas should
be addressed to WFP Representative and Country Director to the following email
address: wfp.rwandavacancies@wfp.org
no later than 17/05/2013 at 5:00 pm. (Kigali time). Please put both the vacancy
notice number and post title on the application. Candidates will be requested
to show the original documents before any final decision is made.
- Qualified female candidates are particularly
encouraged to apply. - Application without all the above requirements
will not be considered. - Application materials will not be returned.
- Please note that only short-listed candidates
meeting the required qualifications will be contacted.
