Job Title: HUMAN RESOURCES ASSISTANT, G5
Department/
Office: United Nations Office at Nairobi
Office: United Nations Office at Nairobi
Duty Station:
NAIROBI
NAIROBI
Posting
Period: 4 June 2013-4 July 2013
Period: 4 June 2013-4 July 2013
Job Opening
number: 13-HRE-UNON-28454-R-NAIROBI (X)
number: 13-HRE-UNON-28454-R-NAIROBI (X)
United
Nations Core Values: Integrity, Professionalism, Respect for Diversity
Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational
Setting and Reporting
Setting and Reporting
The United
Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the
respective office of the Secretary-General. UNON supports programme
implementation of the UN Environment Programme (UNEP) and the UN Human
Settlements Programme (UN-HABITAT) globally, as well as other UN offices in
Kenya, by providing administrative, conference and information services (www.unon.org).
This post is located in the United Nations Office at Nairobi, Human Resources
Management Services, Recruitment and Planning Section (RPS).
Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the
respective office of the Secretary-General. UNON supports programme
implementation of the UN Environment Programme (UNEP) and the UN Human
Settlements Programme (UN-HABITAT) globally, as well as other UN offices in
Kenya, by providing administrative, conference and information services (www.unon.org).
This post is located in the United Nations Office at Nairobi, Human Resources
Management Services, Recruitment and Planning Section (RPS).
Responsibilities
Under the
general supervision of the Chief, RPS and the direct supervision of the Human Resources
Officer, the incumbent will be responsible for the following tasks:
general supervision of the Chief, RPS and the direct supervision of the Human Resources
Officer, the incumbent will be responsible for the following tasks:
1.
Recruitment and Placement: Process applications for vacancies, including
preparing and maintaining case files for candidates; Assist in the filling of
posts, including initiating and following-up on reference checks and academic
verifications, ensuring the completion of the pre-recruitment formalities,
calculating salaries and related benefits, and preparing and dispatching offers
of appointment and Statement of Emoluments; Evaluate and screen applications of
candidates; Review and edit draft job openings; Oversee the electronic
maintenance of job opening files, tracking status of job openings, web posting
of UN system vacancies, and other electronic reports; Maintain Recruitment and
Central Review Body related databases containing Human Resources related
statistics and prepare periodic reports; Maintain selected aspects of internal
Recruitment workflow tracking system, preparing periodic reports.
Recruitment and Placement: Process applications for vacancies, including
preparing and maintaining case files for candidates; Assist in the filling of
posts, including initiating and following-up on reference checks and academic
verifications, ensuring the completion of the pre-recruitment formalities,
calculating salaries and related benefits, and preparing and dispatching offers
of appointment and Statement of Emoluments; Evaluate and screen applications of
candidates; Review and edit draft job openings; Oversee the electronic
maintenance of job opening files, tracking status of job openings, web posting
of UN system vacancies, and other electronic reports; Maintain Recruitment and
Central Review Body related databases containing Human Resources related
statistics and prepare periodic reports; Maintain selected aspects of internal
Recruitment workflow tracking system, preparing periodic reports.
2. Central
Review Bodies (CRB): Support the CRB Secretary in managing the deliberations of
the respective CRBody.
Review Bodies (CRB): Support the CRB Secretary in managing the deliberations of
the respective CRBody.
3.
Recruitment and administration of consultants and individual contractors:
Process consultants’ and individual contractors’ contracts including evaluation
and fee determination; ensuring that medical clearance is obtained, when
necessary.
Recruitment and administration of consultants and individual contractors:
Process consultants’ and individual contractors’ contracts including evaluation
and fee determination; ensuring that medical clearance is obtained, when
necessary.
4. General:
Provide general office support services, process, draft, edit, proofread and
finalise for signature/approval a variety of correspondence and other
communications; Set up and maintain files/records (electronic and paper);
Schedule appointments/meetings, monitor deadlines, etc.; Prepare written
response to queries concerning Human Resources related matters; Undertake
research on a range of HR related issue and assist in the preparation of
notes/reports; Maintain automated database containing HR related statistics and
prepare periodic reports; Assist in the preparation of necessary documentation
for distribution to various offices, departments and overseas offices; Provide
guidance/training to junior staff.
Provide general office support services, process, draft, edit, proofread and
finalise for signature/approval a variety of correspondence and other
communications; Set up and maintain files/records (electronic and paper);
Schedule appointments/meetings, monitor deadlines, etc.; Prepare written
response to queries concerning Human Resources related matters; Undertake
research on a range of HR related issue and assist in the preparation of
notes/reports; Maintain automated database containing HR related statistics and
prepare periodic reports; Assist in the preparation of necessary documentation
for distribution to various offices, departments and overseas offices; Provide
guidance/training to junior staff.
5. Perform
other related duties as required.
other related duties as required.
Competencies
Professionalism:
Knowledge of the human resources policies, procedures and practices and ability
to apply them in an organizational setting. Demonstrates use of initiative and
makes appropriate linkages in work requirements and anticipates next steps.
Shows pride in work and in achievements; demonstrates professional competence
and mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations.
Knowledge of the human resources policies, procedures and practices and ability
to apply them in an organizational setting. Demonstrates use of initiative and
makes appropriate linkages in work requirements and anticipates next steps.
Shows pride in work and in achievements; demonstrates professional competence
and mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations.
Teamwork:
Works collaboratively with colleagues to achieve organizational goals; solicits
input by genuinely valuing others’ ideas and expertise; is willing to learn
from others; places team agenda before personal agenda; supports and acts in
accordance with final group decision, even when such decisions may not entirely
reflect own position; shares credit for team accomplishments and accepts joint
responsibility for team shortcomings.
Works collaboratively with colleagues to achieve organizational goals; solicits
input by genuinely valuing others’ ideas and expertise; is willing to learn
from others; places team agenda before personal agenda; supports and acts in
accordance with final group decision, even when such decisions may not entirely
reflect own position; shares credit for team accomplishments and accepts joint
responsibility for team shortcomings.
Planning&
Organizing: Develops clear goals that are consistent with agreed strategies;
identifies priority activities and assignments; adjusts priorities as required;
allocates appropriate amount of time and resources for completing work;
foresees risks and allows for contingencies when planning; monitors and adjusts
plans and actions as necessary; uses time efficiently.
Organizing: Develops clear goals that are consistent with agreed strategies;
identifies priority activities and assignments; adjusts priorities as required;
allocates appropriate amount of time and resources for completing work;
foresees risks and allows for contingencies when planning; monitors and adjusts
plans and actions as necessary; uses time efficiently.
Client
Orientation: Considers all those to whom services are provided to be
“clients” and seeks to see things from clients’ point of view;
establishes and maintains productive partnerships with clients by gaining their
trust and respect; identifies clients’ needs and matches them to appropriate
solutions; monitors ongoing developments inside and outside the clients’
environment to keep informed and anticipate problems; keeps clients informed of
progress or setbacks in projects; meets timeline for delivery of products or services
to client.
Orientation: Considers all those to whom services are provided to be
“clients” and seeks to see things from clients’ point of view;
establishes and maintains productive partnerships with clients by gaining their
trust and respect; identifies clients’ needs and matches them to appropriate
solutions; monitors ongoing developments inside and outside the clients’
environment to keep informed and anticipate problems; keeps clients informed of
progress or setbacks in projects; meets timeline for delivery of products or services
to client.
Education
Completion
of secondary education. Additional technical training in the field of
administration, especially in Human Resources is desirable.
of secondary education. Additional technical training in the field of
administration, especially in Human Resources is desirable.
Work
Experience
Experience
Five years
of experience in the field of administration, preferably some within the UN
System. At least one year experience in Human Resource Management is required.
Familiarity with HR applications (e.g. INSPIRA and Integrated Management
Information System) is desirable.
of experience in the field of administration, preferably some within the UN
System. At least one year experience in Human Resource Management is required.
Familiarity with HR applications (e.g. INSPIRA and Integrated Management
Information System) is desirable.
Languages
English and
French are the two working languages of the United Nations Secretariat. For the
post advertised, fluency in oral and written English is required. Knowledge of
a second official UN language is an advantage.
French are the two working languages of the United Nations Secretariat. For the
post advertised, fluency in oral and written English is required. Knowledge of
a second official UN language is an advantage.
Assessment
Method
Method
Evaluation
of qualified candidates for this position may include a substantive assessment
which will be followed by a competency-based interview.
of qualified candidates for this position may include a substantive assessment
which will be followed by a competency-based interview.
Special
Notice
Notice
Appointment
against this post is on a local basis. External candidates will be considered
only when no suitable internal candidate from the duty station is identified.
The candidate is responsible for any travel expenses incurred in order to
take-up the appointment. Staff embers are subject to the authority of and
assignment by the Secretary-General. All staff are expected to move
periodically to new functions.
against this post is on a local basis. External candidates will be considered
only when no suitable internal candidate from the duty station is identified.
The candidate is responsible for any travel expenses incurred in order to
take-up the appointment. Staff embers are subject to the authority of and
assignment by the Secretary-General. All staff are expected to move
periodically to new functions.
1. All
applicants are strongly encouraged to apply on-line as soon as possible after
the job opening has been posted and well before the deadline stated in the job
opening. On-line applications will be acknowledged where an email address has
been provided.
applicants are strongly encouraged to apply on-line as soon as possible after
the job opening has been posted and well before the deadline stated in the job
opening. On-line applications will be acknowledged where an email address has
been provided.
2. If you do
not receive an e-mail acknowledgement within 24 hours of submission, your
application may not have been received. In such cases, please resubmit the
application, if necessary. If the problem persists, please seek technical
assistance through the Inspira “Need Help?” link.
not receive an e-mail acknowledgement within 24 hours of submission, your
application may not have been received. In such cases, please resubmit the
application, if necessary. If the problem persists, please seek technical
assistance through the Inspira “Need Help?” link.
United
Nations Considerations
Nations Considerations
The United
Nations shall place no restriction on the eligibility of men and women to
participate in any capacity and under conditions of equality in its principal
and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8).
The United Nations Secretariat is a non-smoking environment.
Nations shall place no restriction on the eligibility of men and women to
participate in any capacity and under conditions of equality in its principal
and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8).
The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED
NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS
(APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS
DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS
(APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS
DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
How to Apply
Interested candidates are required to follow the
link below to apply
link below to apply
Application Deadline; 4 July 2013
