POSITION
ANNOUNCEMENT
ANNOUNCEMENT
Rwanda
Country Programme, Kigali Rwanda
Country Programme, Kigali Rwanda
BACKGROUND:
Save
the Children is the world’s leading independent organisation for children. We
work in 120 countries. We work together, with partners, to inspire
breakthroughs in the way the world treats children and to achieve immediate and
lasting change in their lives. Save the Children works in thirteen districts in
Rwanda with a current staff complement of approximately 134 staff.
the Children is the world’s leading independent organisation for children. We
work in 120 countries. We work together, with partners, to inspire
breakthroughs in the way the world treats children and to achieve immediate and
lasting change in their lives. Save the Children works in thirteen districts in
Rwanda with a current staff complement of approximately 134 staff.
SC
Rwanda Country Office seeks to hire qualified, committed and experienced National
to fill the following position:
Rwanda Country Office seeks to hire qualified, committed and experienced National
to fill the following position:
Position: Logistics
Manager
Manager
Place
of Work:
of Work:
Kigali
with travel to the Field Office
with travel to the Field Office
Reports
to:
to:
Staff
directly reporting to this post:
directly reporting to this post:
Time
frame:
frame:
Programme
Operations Director None
Operations Director None
Open
Tentative
start date:
4th
September 2016
start date:
4th
September 2016
CHILD
SAFEGUARDING:
SAFEGUARDING:
Level
3: The role holder will have contact with children and/or young people either
frequently (e.g. once a week or more) or intensively (e.g. four days in one
month or more or overnight) because they work in country programs; or are
visiting country programs; ore because they are responsible for implementing
the police checking/vetting process staff.
3: The role holder will have contact with children and/or young people either
frequently (e.g. once a week or more) or intensively (e.g. four days in one
month or more or overnight) because they work in country programs; or are
visiting country programs; ore because they are responsible for implementing
the police checking/vetting process staff.
ROLE
PURPOSE:
PURPOSE:
Reporting
to the Director Program Operations the Logistics Manager in Kigali will
coordinate and provide effective logistics support to Save the Children’s
programmes in Rwanda, being responsible for the Supply Chain, Proper Management
of assets and stocks, ensuring a proper Procurement Management in compliance
with SCI’s SOPs and Policies.
to the Director Program Operations the Logistics Manager in Kigali will
coordinate and provide effective logistics support to Save the Children’s
programmes in Rwanda, being responsible for the Supply Chain, Proper Management
of assets and stocks, ensuring a proper Procurement Management in compliance
with SCI’s SOPs and Policies.
KEY
AREAS OF ACCOUNTABILITY:
AREAS OF ACCOUNTABILITY:
- Build
the capacity and train logistics staff in all necessary logistics
procedures and systems including procurement, warehousing, fleet,
communications, transport, and security.
- Coordinate
and supervise the use of back-up generators in offices and houses and
ensure compliance with maintenance schedules and Save the Children
policies and guidelines. - Ensure
logistics staff effectively plan and carry out assignments.
- Regular
coordination meetings, planning, systems development and training, and
day-to-day follow- up of logistics functions
Logistics
Functions
Functions
Supply
Chain:
Chain:
- Identify
clear, effective and appropriate domestic supply chain to ensure the
demanding needs of programmes are met. - Work
with the Logistics Coordinator on the most efficient purchases which need
to be done inside Rwanda, ensuring that procurement is appropriate and
cost effective, based on budget, markets, infrastructure, the nature of
Save the Children programmes and the need for timely delivery.
Compliance:
- Ensure
that the minimum standards and logistics policies of Save the Children are
implemented and adhered to throughout the programme and procurement is
carried out in line with donor requirements and that any exceptions or
waivers are addressed with the Save the Children member liaison and
appropriate approval channels. - Work
with the Finance/Grants manager to reinforce the importance throughout the
teams of transparency and accountability in all aspects of logistics.
Fleet
management
management
- Coordinate
the deployment of Rwanda office fleet (vehicles, bus and motorcycles) and
ensure compliance with maintenance schedules and Save the Children’s
vehicle and driver policy and guidance. - Implement
fleet management system - Train
drivers on safety regulations
Assets
and stocks
and stocks
- Ensure
proper management of all programme assets in line with Save the Children and
donors’ procedures and policies. - Ensure
efficient management of transport by road of all staff and visitors coming
to Rwanda. - Coordinate
supply chain planning (plan, source, procure, transport, store and
dispatch), ensuring necessary authorisations are secured where required. - Manage
supplies and ensure stock reception, storage and dispatch controls are in
place and effectively used, ensuring supplies are reaching end users in an
efficient, accountable and cost-effective manner
Procurement
- Ensure
proper management of Save the Children insurance contracts (fleet, asset,
house, etc.) - Contribute
to new proposal budgeting on logistics aspects. - Ensure
that all procurement is done in an appropriate, timely and transparent
manner as per Save the Children’s policies and procedures and internal
audit requirements.
Management
and Capacity Building
and Capacity Building
- Manage
and support logistics staff including ensuring appropriate team
structures, clear division of responsibilities, clear objectives,
management of performance and to brief and support relevant staff as
required. - Identify
learning and training opportunities for project staff, including on the
job training.
General
- Comply
with Save the Children policies and practice with respect to child
protection, code of conduct, health and safety, equal opportunities and
other relevant policies and procedures. - Perform
such other responsibilities as agreed with your line management.
SKILLS
AND BEHAVIOURS (our Values in Practice)
AND BEHAVIOURS (our Values in Practice)
Accountability:
- holds
self-accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values - holds
the team and partners accountable to deliver on their responsibilities –
giving them the freedom to deliver in the best way they see fit, providing
the necessary development to improve performance and applying appropriate
consequences when results are not achieved
Ambition:
- sets
ambitious and challenging goals for themselves and their team, takes
responsibility for their own personal development and encourages their
team to do the same - widely
shares their personal vision for Save the Children, engages and motivates
others
- Future
orientated, thinks strategically and on a global scale.
Collaboration:
- builds
and maintains effective relationships, with their team, colleagues, and
external partners and supporters - values
diversity, sees it as a source of competitive strength - Approachable,
good listener, easy to talk to.
Creativity:
- develops
and encourages new and innovative solutions - Willing
to take disciplined risks.
Integrity:
- Honest,
encourages openness and transparency; demonstrates highest levels of
integrity
QUALIFICATIONS
AND EXPERIENCE:
AND EXPERIENCE:
- Relevant
degree or masters in logistics ,supply chain, procurement or related field - Logistics
management with international experience or a minimum of 5 years’
experience in the Logistics sector - Experience
of working in emergencies, preferably in the relevant region. - Experience
of procurement, warehousing, stock control and transport and distribution
of goods. - Vehicle
fleet management experience. - Experience
of using HF & VHF radio systems, satellite phones and communications
procedures in an emergency setting - High
awareness of security considerations, with the ability to develop plans
for security/evacuation procedures - Strong
administrative and organisational skills. - Good
interpersonal skills, the ability to communicate clearly and effectively
and build relationships at all levels, taking into account cultural and
language differences. - Resourcefulness
and the ability to prioritise and cope with large amounts of work under
pressure. - The
ability to work closely within a team and to improvise and work in an
atmosphere that can be stressful
Desirable
- Knowledge
of the context in Rwanda.
CHILD
SAFEGUARING POLICY:
SAFEGUARING POLICY:
Any
employee, consultant, contractor or the supplier undertaking an activity on
behalf of SCI must sign the Child Safeguarding – Declaration of
Acceptance Form] and comply with the SCIs Child Safeguarding Policy
which is a statement of SCI’s commitment to preventing abuse and protecting
children with whom it comes into contact.
employee, consultant, contractor or the supplier undertaking an activity on
behalf of SCI must sign the Child Safeguarding – Declaration of
Acceptance Form] and comply with the SCIs Child Safeguarding Policy
which is a statement of SCI’s commitment to preventing abuse and protecting
children with whom it comes into contact.
- This
extends not only to children with whom SCI and its partners work directly,
but also includes children whom staff are responsible for. SCI
believes that the situation of children must be improved through the
promotion of their rights supported and demonstrated by all members of
staff. Save the Children International’s Code of Conduct sets out the
standards which all staff members must adhere to.
Interested
candidates should send an application letter plus updated Curriculum Vitae in
English, including 3 names of professional referees to HR-Rwanda@savethechildren.org. The deadline for
receiving applications is 31st August 2016.
candidates should send an application letter plus updated Curriculum Vitae in
English, including 3 names of professional referees to HR-Rwanda@savethechildren.org. The deadline for
receiving applications is 31st August 2016.
Please
mention Logistics Manager as subject of your mail.
*Note
that only shortlisted candidates will be contacted.
