POSITION
ANNOUNCEMENT
ANNOUNCEMENT
Rwanda
Country Programme, Kigali Rwanda
Country Programme, Kigali Rwanda
BACKGROUND:
Save
the Children is the world’s leading independent organisation for children. We
work in 120 countries. We work together, with partners, to inspire
breakthroughs in the way the world treats children and to achieve immediate and
lasting change in their lives. Save the Children works in thirteen districts in
Rwanda with a current staff complement of approximately 134 staff.
the Children is the world’s leading independent organisation for children. We
work in 120 countries. We work together, with partners, to inspire
breakthroughs in the way the world treats children and to achieve immediate and
lasting change in their lives. Save the Children works in thirteen districts in
Rwanda with a current staff complement of approximately 134 staff.
SC
Rwanda Country Office seeks to hire qualified, committed and experienced National
to fill the following position:
Rwanda Country Office seeks to hire qualified, committed and experienced National
to fill the following position:
Position: Finance
Coordinator
Coordinator
Place
of Work:
of Work:
Kigali
Reports
to:
to:
Staff
directly reporting to this post:
directly reporting to this post:
Time
frame:
frame:
Tentative
start date:
start date:
Finance
Manager
Manager
Finance
Assistant
Assistant
Open
19th
September 2016
September 2016
CHILD
SAFEGUARDING:
SAFEGUARDING:
Level
3 – the responsibilities of the post may require the post holder to have
regular contact with or access to children or young people
3 – the responsibilities of the post may require the post holder to have
regular contact with or access to children or young people
This
post also requires supervising staff that may be in direct contact with very
young children and their parents/carers in their regular operations.
post also requires supervising staff that may be in direct contact with very
young children and their parents/carers in their regular operations.
KEY
AREAS OF ACCOUNTABILITY:
AREAS OF ACCOUNTABILITY:
Financial
Accounting, Reporting and Control
Accounting, Reporting and Control
- Review
of payments to ensure proper and adequate documetation
had been attached before preparing payments - Supervise
data entry , review and post registered transactions - Prepare
monthly Cash requests for submission to the Regional Office - Ensure
electronic timesheets are submitted to finance timely and reconciliation
is done within hard close - Ensure
that commitments and accruals are well one timely and managed in
relation to donor expenditures - Ensure
that necessary accruals are done timely for awards which are closing soon - Ensure
that Monthly End procedures are done timely - Assist
Finance Manager in preparation of BVAs after hard close - Assist
Finance Manager in preparation of financial reports to donors
- Provide
timely audit documentation when requesting by auditors - Checking
all procurement related transactions to ensure all procurement procedures
are adhered to SCI policies and procedures and to donors ‘rules and
regulations as well.
- Coordinate
preparation and timely submission of monthly funds requests for the
country program from the funding sources to ensure there’s sufficient
liquidity at all times - Ensures
data quality of all transactions entered into Agresso and lead in data
quality improvements in the country office - Ensures
Journals and invoice posting are well supported before being entered into
Agresso - Promotes
awareness of the accounting codes for SCI by sharing tools that make it
easy for finance and non-finance to identify appropriate codes - Ensures
proper work flow between departments to ensure that transactions are
captured within acceptable timelines - Ensures
that soft close and hard close deadlines are met and that all unusual
transactions and unsupported entries are investigated and resolved in a
reasonable manner - Support
Finance Manager in financial reporting to donors where necessary - Ensure
that all payments are in compliance with donors requirements and follow
SCI policies and procedures and practices - Ensure
effective filling of financial documentation and ensure they can be
accessed on demand within reasonable time - Checking
and reviewing for completeness and accuracy of all
returns from partners - Reconcile
advances on monthly basis before hard close - Review
and conduct monthly reconciliations of CO bank accounts and cash accounts
to identify differences and discrepancies in the accounts and prepare
adjusting journals to make the relevant corrections. - Preparation
of the MFR and schedules within stipulated timelines and discuss
with Finance Manager before sharing FD
- Do
site visits to review financial reports from partners before issuing the
following payment - Ensure
that partners advance accounts are reconciled timely and partners
expenses are recorded properly - Processing
and transfer monthly funds to partners
Performance Indicators
- Producing
accurate financial transactions on time - Effective
management of partner and donor financial requirements and
responsibilities - Maintenance
of proper and accurate financial records - Support
to partners and program staff provided when required and in a timely
manner - Effective
introduction and maintenance of grants management system
Responsibility for resources:
- Assist
Finance Manager in any other duties related to finance daily work
SKILLS AND BEHAVIOURS (our Values in
Practice)
Practice)
Accountability:
Holds self-accountable for making decisions, managing resources efficiently,
achieving and role modeling Save the Children valuesHolds the broader team and
partners accountable to deliver on their responsibilities
Holds self-accountable for making decisions, managing resources efficiently,
achieving and role modeling Save the Children valuesHolds the broader team and
partners accountable to deliver on their responsibilities
Ambition:
Sets ambitious and challenging goals for themselves and take responsibility for
their own personal developmentFuture orientated, thinks strategically and on a
global scale
Sets ambitious and challenging goals for themselves and take responsibility for
their own personal developmentFuture orientated, thinks strategically and on a
global scale
Collaboration:
Approachable, good listener, easy to talk to; builds and maintains effective
relationships with colleagues, managers, members and external partners and supportersValues
diversity and different people’s perspectives, able to work
cross-culturally.
Approachable, good listener, easy to talk to; builds and maintains effective
relationships with colleagues, managers, members and external partners and supportersValues
diversity and different people’s perspectives, able to work
cross-culturally.
Creativity:
Develops and encourages new and innovative solutionsWilling to take disciplined
risks
Develops and encourages new and innovative solutionsWilling to take disciplined
risks
Integrity:
QUALIFICATIONS AND EXPERIENCE:
SKILLS AND ABILITIES
PERSONAL BEHAVIOURS AND ATTRIBUTES
CHILD SAFEGUARING POLICY:
Any employee, consultant, contractor or
the supplier undertaking an activity on behalf of SCI must sign the Child
Safeguarding – Declaration of Acceptance Form] and comply with the
SCIs Child Safeguarding Policy which is a statement of SCI’s commitment to
preventing abuse and protecting children with whom it comes into contact.
< >This extends not only to children with whom SCI and its partners work
directly, but also includes children whom staff are responsible for. SCI
believes that the situation of children must be improved through the promotion
of their rights supported and demonstrated by all members of staff. Save the
Children International’s Code of Conduct sets out the standards which all staff
members must adhere to.
the supplier undertaking an activity on behalf of SCI must sign the Child
Safeguarding – Declaration of Acceptance Form] and comply with the
SCIs Child Safeguarding Policy which is a statement of SCI’s commitment to
preventing abuse and protecting children with whom it comes into contact.
< >This extends not only to children with whom SCI and its partners work
directly, but also includes children whom staff are responsible for. SCI
believes that the situation of children must be improved through the promotion
of their rights supported and demonstrated by all members of staff. Save the
Children International’s Code of Conduct sets out the standards which all staff
members must adhere to.
Interested candidates should send an
application letter plus updated Curriculum Vitae in English, including 3 names
of professional referees to HR-Rwanda@savethechildren.org.
The deadline for receiving applications is 31st August 2016.
application letter plus updated Curriculum Vitae in English, including 3 names
of professional referees to HR-Rwanda@savethechildren.org.
The deadline for receiving applications is 31st August 2016.
Please mention Finance Coordinator as subject of your mail.
- Manage
and maintain the capitalised SC fixed asset (FA) schedule tracking
acquisitions, disposals and write offs and compute monthly depreciation
charges. - Ensure
that recharges are done timely: communications, fuel and other recharges - Ensure
that balance sheets accounts are accurate and reconciled < >Ensure
that the cash and cash equivalents and financial records are safeguarded
and utilized in the intended manner. Honest, encourages openness and
transparencyCommitment to Save the Children values Bachelor’s degree in
accountancy/finance5 years’ work experience, preferably in an NGO set
upHighly developed relationship building and interpersonal skillsHighly
developed verbal and communication skillsStrong analytical and financial
modelling skillsAbility to liaise with a diverse range of people,
stakeholders and customersStrong time management and organizational
skillsAbility to work under pressure and to tight deadlinesHigh levels
of attention to detail and qualityComputer literacy (including advanced
excel skills)Commitment to Save the Children’s mission and values - Ensure
they fully understand the provisions of the Child Safeguarding Policy,
the Code of Conduct and Local/Country Procedures - Conduct
themselves in accordance with the rules of the Child Safeguarding
Policy, in their personal and professional lives – which includes
reporting suspicions of child abuse - Ensure
the way they are carrying out their work is not putting children at risk
(or further risk) – this means constantly scrutinizing their work
through a child safeguarding lens and talking to children about possible
design/implementation “flaws” - Promote
the message of child safeguarding to colleagues in other organizations
and government ministries, children in their own and beneficiary
families, and community members in general - Be
vigilant about observing possible child abuse/harm in their personal and
professional lives - Initiative,
flexibility and ability to work independently as well as in a team - High
levels of self-motivation and initiative - Ownership
and accountability of own work - High
levels of confidentially and integrity -
*Note that only shortlisted
candidates will be contacted.
