Save the Children,Admin Intern Jobs in Rwanda

achieve immediate and
lasting change in their lives. Save the Children works in thirteen districts in
Rwanda with a current staff complement of approximately 134 staff.

• Ensure
  that all staff and visitors are well briefed on the administrative
  procedures and systems in place in the organisation.
• Arrange
  and follow up on International travel, visa applications for staff,
  visitors and consultants ensuring that all relevant documents have been
  provided and liaise with the government as required
• Prepare
  monthly reports (Visa, work permits, office utilization supplies,
  communication allowances etc.)
• Coordinate
  and systematically manage internal and external office communications
• Responsible
  for facilitating arrangements for conferences, meetings, workshops etc.
• With
  support from the administration coordinator ensure office policies and
  procedures are disseminate and adhered to by staff
• Ensure
  that contractual agreements of office premises and guest houses are
  renewed on time and properly implemented.
• Initiate
  payments for administration services – suppliers, water bill, electricity
  bill, telephone bills, fuel, Lunch bills etc;
• Collaborate
  with the Administration Co-ordinator to ensure compliance with appropriate
  health and safety standards
• Manage
  office stationery and supplies
• Distributes
  incoming and outgoing correspondences;
• Update
  information on travel movement for staff, visitors etc. on weekly basis
• Systematically
  maintain files of hard and electronic documents related to administration
• Plan
  and supervise the work of cleaning staff to ensure that the office is
  clean and well maintained at all times…
• In
  the absence of the reception intern ,manage the reception of visitors to
  the office and deal with their queries
• Perform
  any other duties as directed by the line manager
• Representing
  the principles and work of Save the Children to NGOs and INGOs,
  government, and other stakeholders when required;
• Together
  with others, ensure compliance with and promoting all SCI policies such as
  Code of Conduct, Child Safeguarding, Whistle blowing, Fraud, and Health
  and Safety.

• Holds
  self-accountable for making decisions, managing resources efficiently,
  achieving and role modelling Save the Children values
• Holds
  the team and partners accountable to deliver on their responsibilities –
  giving them the freedom to deliver in the best way they see fit, providing
  the necessary development to improve performance and applying appropriate
  consequences when results are not achieved

• Sets
  ambitious and challenging goals for themselves (and their team), takes
  responsibility for their own personal development and encourages others to
  do the same

• Widely
  shares their personal vision for Save the Children, engages and motivates
  others
• Future
  orientated, thinks strategically

• Builds
  and maintains effective relationships, with their team, colleagues,
  members and external partners and supporters
• Values
  diversity, sees it as a source of competitive strength
• Approachable,
  good listener, easy to talk to

• Develops
  and encourages new and innovative solutions
• Willing
  to take disciplined risks

• Higher
  diploma in administration or relevant professional experience
• At
  least 1 year proven work experience in administration within a busy
  working environment such as private company or International NGOs
• Good
  communication (verbal and written) and reporting skills
• Attention
  to detail, ability to follow procedures and meet deadlines
• Ability
  to work under pressure to meet tight deadlines
• Team
  player, collaborative and capable of building working relationships across
  all levels
• Demonstrated
  willingness to learn
• Proficiency
  in working with computers particularly spreadsheets and word processing
• Ability
  to work within a multi-cultural setting
• High
  level of integrity and ability to work as part of a professional team