Plan
International was founded over 75 years ago with a mission to promote and
protect the rights of children. The organisation was set up by British journalist
John Langdon-Davies and refugee worker Eric Muggeridge in 1937, with the
original aim to provide food, accommodation and education to children
whose lives had been disrupted by the Spanish Civil War.
International was founded over 75 years ago with a mission to promote and
protect the rights of children. The organisation was set up by British journalist
John Langdon-Davies and refugee worker Eric Muggeridge in 1937, with the
original aim to provide food, accommodation and education to children
whose lives had been disrupted by the Spanish Civil War.
Langdon-Davies
conceived the idea of a personal relationship between a child and a sponsor a
model that puts the child at the centre, and remains the core of what we do.
Today, Plan International is a global organisation that is active in over 70
countries to advance children’s rights and equa
conceived the idea of a personal relationship between a child and a sponsor a
model that puts the child at the centre, and remains the core of what we do.
Today, Plan International is a global organisation that is active in over 70
countries to advance children’s rights and equa
Website:
TERMS
OF REFERENCE FOR THE PROVISION OF VEHICLE TRACKING SYSTEM 2017.
OF REFERENCE FOR THE PROVISION OF VEHICLE TRACKING SYSTEM 2017.
Summary
Plan
International (Plan), founded in 1937, is an international child-centered
development organization with no religious or political affiliations. It is
represented in over 68 countries worldwide with programs in 50 developing
countries. Its International Headquarters is in the United Kingdom.
International (Plan), founded in 1937, is an international child-centered
development organization with no religious or political affiliations. It is
represented in over 68 countries worldwide with programs in 50 developing
countries. Its International Headquarters is in the United Kingdom.
Plan’s
Vision is of a world where all children can realize their full potential in
societies, which respect people’s rights and dignity.
Vision is of a world where all children can realize their full potential in
societies, which respect people’s rights and dignity.
Its
program interventions are focused on child poverty alleviation in the domains
of education, health and nutrition, water and sanitation, household economic
security and child protection. Plan International Rwanda opened in January 2007
and is currently working in the Eastern and Southern Provinces of Rwanda in the
districts of Gatsibo, Kayonza, Rwamagana, Bugesera, Nyaruguru and in all districts
hosting refugee camps ( Gisagara. Karongi, Gicumbi, Nyamagabe). The country
office is located in Kagugu, Gasabo District of Kigali City.
program interventions are focused on child poverty alleviation in the domains
of education, health and nutrition, water and sanitation, household economic
security and child protection. Plan International Rwanda opened in January 2007
and is currently working in the Eastern and Southern Provinces of Rwanda in the
districts of Gatsibo, Kayonza, Rwamagana, Bugesera, Nyaruguru and in all districts
hosting refugee camps ( Gisagara. Karongi, Gicumbi, Nyamagabe). The country
office is located in Kagugu, Gasabo District of Kigali City.
Plan
International Rwanda has 10 vehicles:
International Rwanda has 10 vehicles:
|
Total
Number |
#
|
Acquisition
date |
Description
|
Serial
Number |
|
|
1
|
7-May-10
|
Toyota
HILUX D/C RAB 070U |
AHTFK22G403040884
|
|
|
2
|
4-Jan-11
|
Toyota
Hard Top RAB 123W |
JEEB71J507010798
|
|
|
3
|
5-Jul-11
|
Toyota
HILUX D/C RAB032Y |
AHTFR22G806041966
|
|
Vehicles
|
4
|
11-Jun-12
|
Toyota
Hard Top RAC 456E |
JTGEB73J9C9008453
|
|
10
|
5
|
26-Jul-12
|
Toyota
HILUX DC RAC 510F |
AHTFR22G20-6051666
|
|
|
6
|
2-Jul-13
|
Toyota
Prado RAC 997 L |
JTEBD9FJ70K010610
|
|
|
7
|
11-Jun-14
|
Toyota
HILUX DCRAC421R |
AHTFR22G806084588
|
|
|
8
|
30-Jun-14
|
Toyota
HILUX DC RAC924R |
AHTFR22GX06087685
|
|
|
9
|
10-Jun-15
|
Toyota
HILUX DC RAC 899W |
AHTFR22GX06100659
|
|
|
10
|
10-Jun-15
|
Toyota
Hilux D/C RAC 276 Y |
AHTFR22G006102209
|
|
|
|
|
|
|
Objectives
of the assignment
of the assignment
To
provide vehicle/car tracking device and software/system and fleet management
for all Plan International Rwanda vehicles. This includes supply,
configuration, training of using the system and maintenance of the Plan
International Car/Vehicle tracking system.
provide vehicle/car tracking device and software/system and fleet management
for all Plan International Rwanda vehicles. This includes supply,
configuration, training of using the system and maintenance of the Plan
International Car/Vehicle tracking system.
Roles
and Responsibilities
and Responsibilities
Plan
International Rwanda
International Rwanda
- Provide
overall supervision and inputs to service provided - Review
services to be provided (system and provide feedback) - Avail
cars/vehicles for installation of the tracking system. - Payment
of the related costs (contract). - Provide
list (number of) vehicles, type/make and year manufactured.
Service
Provider:
Provider:
- Provide
software (tracking system/device) for all Plan International Cars
mentioned - Provide
maintenance services for the software/device. - Make
any system improvements as main be required
Assignment
Deliverables: (Description of the service)
Deliverables: (Description of the service)
The
tracking system must perform the following services so as to be considered
valuable;
tracking system must perform the following services so as to be considered
valuable;
- The
system must have equipment on board for localization in real time of
vehicles (geographical position, speed among others) - The
system must be able to produce travel reports and trace routes - On-board
equipment must not be accessible to drivers (or unauthorized users) - Must
have a management platform (application, software, website etc) - The
exchange of information between onboard equipment and platform management
must be done by GSM/GPRS - The
system must be able to produce travel reports and trace routes, distance
covered, and provide any accident reports. - Platform
management must allow schedules of the levels of alerts and information on
the operation of vehicles
Supervision
and Reporting
and Reporting
The
Logistics and Administration officer supported by the Logistics and
Administration Manager will provide supervision and support to the service
provision.
Logistics and Administration officer supported by the Logistics and
Administration Manager will provide supervision and support to the service
provision.
Timeline
The
service provision is expected to start with June 2017 and contract to last for
one year renewable.
service provision is expected to start with June 2017 and contract to last for
one year renewable.
Selection
criteria for the service Provider
criteria for the service Provider
Interested
bidders registered in Rwanda must meet the following required competencies:
bidders registered in Rwanda must meet the following required competencies:
- Experience
in provision of related services to reputable institutions - Well
established workshop where the software and tracking system can be viewed - Proven
experience in maintenance of the software (and its management) - Operation
certificate is an added advantage - Must
provide one year guarantee/warranty of the service provided.
How
to apply:
to apply:
Interested
service providers are expected to submit a detailed proposal with the following
components.
service providers are expected to submit a detailed proposal with the following
components.
Administrative
Document
Document
- Copy
of company registration certificate - Copy
of VAT registration - Copy
of RSSB contribution clearance - Copy
of RRA tax clearance
Technical
proposal to include:
proposal to include:
- A
one page service provider’s understanding of the TOR - A
detailed service provision list for the vehicle tracking system (including
software configuration and maintenance) - Service
provision schedule/work plan. - A
profile of the service provider including the full names, physical
addresses, telephone numbers; date of registration if possible,
registration number, copy of registration certificate and VAT certificate;
names of directors (as may be applicable) - At
least two proofs of completion of similar works in the past.
Financial
proposal detailing:
proposal detailing:
- Itemized
service provision fees and - Related
Itemized administration expenses - Validity
period of quotation - Expected
payment plan and method - Tax
status of the service provider (if applicable)
Deadline
for submission of applications (Expression of Interest)
for submission of applications (Expression of Interest)
The
deadline for application is 19th May 2017 by 3:00pm, any bid
submitted after the mentioned time will not be accepted. A public bids Opening
session will be organized the same day at 4.00pm. Applications may only
be submitted by hand in 4 copies, one original and 3 copies in a sealed
envelope with mention “Tender for Supply of Fuel” at Plan International Rwanda
Offices, Plot Number 821 Kagugu,P.O.BOX 6211 Kagugu and Telephone 0788305392.
deadline for application is 19th May 2017 by 3:00pm, any bid
submitted after the mentioned time will not be accepted. A public bids Opening
session will be organized the same day at 4.00pm. Applications may only
be submitted by hand in 4 copies, one original and 3 copies in a sealed
envelope with mention “Tender for Supply of Fuel” at Plan International Rwanda
Offices, Plot Number 821 Kagugu,P.O.BOX 6211 Kagugu and Telephone 0788305392.
