PIH/IMB Human Resource and Administrative Coordinator Job Vacancy in Rwanda

Partners In Health/Inshuti
Mu Buzima is a Harvard-affiliated international NGO that has partnered with the
Government of Rwanda to strengthen the health system and support poverty
reduction initiatives in rural Rwanda since 2005.

PIH/IMB is seeking
outstanding candidates for the following positions.

Position Title:
Human
Resource and Administrative Coordinator

Reports to:

Human Resource and Administrative Manager

Location:
Rwinkwavu,

Job Purpose:

To support Staff Learning & Development,
Communication and Engagement and manage HR Records and adminster the
staff payroll as well as to offer support in the accomplishment of events that
are important for the Department and organisation.

Key
Responsibilities:

Payroll
Administration:

Timely
and accurate preparation of the monthly payroll; including calculating
benefit deductions and Employment taxes and Social Security Contributions;
and ensuring statutory declarations of employees’ benefits and
contributions, in accordance to existing tax and social security
laws;

Learning
& Development

Compile
the Annual Training Calendar/Plan of staff Training &
Development Needs from Individual development Plans and
Training Needs Analysis process
Coordinate
Annual and Monthly training programmes and follow through all pending
Learning & Development Programmes
Coordinate
monthly training activities; and produce monthly training reports
Communicate
the Training monthly calendar
Manage
employee induction programmes( individual and group induction programmes
of new staff)

Internal Communication & Engagement

Plan
and organise company wide staff
events
Support
communication & engagement activities: (Team building, Internal
company wide meetings etc)
Promote
internal communication through sharepoint

HR Records Management

Ensure
completeness and accuracy of employee files with updated administrative documents,
including authorized contracts, job description and offer letters
HR
Records System Administration including Leave Management, and
updated Employee Records
Ensure
appropriate documentation of all Administrative and HR issues, including
maintaining an appropriate filing system

Other Duties

Provide
general administrative assistance to the department, including
correspondence, staff travel payment requests, preparing staff cards and
medical insurance cards, and recruitment and selection support
Liaise
with cooperative leadership to ensure accurate payments and adherence to
legal and human resource practices.

Required
Knowledge, Skills & Attitudes (Competencies)

Ms Office
Skills

Oral
& Written Communication Skills

Numerical
Skills

Relevant
HR Processes , Policies & Procedures

Project
Management

Customer
focus( orientation to internal and External clients)

Problem
Solving Skills

Planning
& Organizing

Integrity

Delivering
Results

Positive
& Dynamic Attitude