OXFAM,Logistics Assistant (Warehousing) Jobs in Rwanda.

as signed a partnership agreement
to work in Mahama and through the existing sector coordination; Oxfam will
deliver a WASH programme which is aimed at reducing the vulnerabilities and
suffering of the Burundi refugees in Mahama Camp  through the provision of
basic WASH needs and other essential services.

• An assistant to the
  Logistics Officer and carries out tasks within guidelines laid down by the
  manager. Deputises the Logistics Officer in all matters relating to the
  warehouse management – conforming to standards and procedures / best
  practice needed in a well managed and efficient warehouse.

• Tasks are usually
  routine but will require the use of initiative and/or basic planning.

• Responsible for proper
  use of equipment by others with due regard to health and safety standards
  and guidelines.

• Responsible for
  supervising three staff members.

• Required to gather
  information and give information to supervisors, managers and occasionally
  external contacts.

• Impact is wider than
  just own team or process – potential impact on programme countrywide

• Contributes to
  improvements in systems and processes.

• Take leadership in
  coordinating with the procurement team to ensure that there is proper
  linkage in terms of systems, procedures and material verification as
  specified in the Purchase orders.

• Manage and supervise
  the Stores Assistants and ensure that responsibilities entrusted to them
  are delivered according to the required standards.

• In coordination with
  the Logistics Officer (Procurement) ensure that all goods delivered from
  Nairobi are properly referenced and linked to Requisitions and Request
  Orders, Purchase Orders and are well reflected on all waybills.

• Ensure that the
  concerned programme staff are duly informed (in a written form) of all
  arrivals of goods in stores. 

• Take leadership in
  ensuring that goods/l materials arriving at the warehouse conform to
  specify requirements and that are stored safely/securely and organised in
  an countable manner according to specific sectors of the programme.

• Ensure that standards
  operating procedures are maintained by the Stores Assistant and that Goods
  Received Notes, stock requests & waybills are issued for all materials
  in their custody; and that Bin cards are updated promptly and accurately
  in line with the existing projects.

• Follow up on
  despatches to the field, making pre-assessment on storage needs and periodic
  monitoring on safety and usage to minimise losses and enhance
  accountability.

• Ensuring that
  Authorised Stock Requests are produced for stock issues.

• Ensuring that
  paperwork is filed in an orderly, secure and easily accessible

• Carrying out weekly
  and monthly stock verifications, and update stock records.

• Compiling regular
  stock reports and stock reconciliation, and ensure that discrepancies in
  stock levels are reported to the line manager.

• Producing monthly
  stock reports for dissemination to the Logistics Officer for review before
  submitting to the  Logistics Manager and other Program Staff

• Organise the manual
  loading and unloading of vehicles when necessary.

• Ensure that paper work
  for casual workers payments are properly verified and signed off before
  submission for payments

• Ensure that all health
  and safety procedures are understood and followed by all warehouse staff.

• Monitor the security
  needs/arrangements of the warehouse and the stock and alert your line
  manager of any matters arising.

• Good general level of
  education including numeracy and literacy and understanding and experience
  of the technical aspects of warehouse management.

•  Thorough knowledge of
  warehouse management, and store keeping techniques, including basic
  administration.

• 3 years experience in
  managing a warehouse.

• Ability to detect
  fraud and/or misappropriation.

• Able to work
  independently using use own initiative.

• Good interpersonal and
  team working skills.

• good knowledge of MS
  Excel and MS Word

• Previous experience of
  working in an NGO environment

• Knowledge in the use
  of computer databases.