IOM,Receptionist Jobs Vacancy

ossible

1. Receive,
   Register and distribute all correspondence/mail coming in and out of the
   Migration Health Assessment Centre (MHAC);
2. Operate
   the switchboard, welcome/help visitors to MHAC and usher them as required;
3. Issuing
   and recording reference numbers of all correspondence from MHAC;
4. Ensure
   office cleanliness by coordinating the work of cleaners at Migration
   Health Assessment Centre (MHAC);

1. Report
   on the stock status of office supplies and assist in the stock
   replenishment in due time;
2. Maintaining
   the organization of paper, documents and doing photocopying and
   duplicating services as requested;

1. Supporting
   office hospitality in the presence of guests by ensuring that tea, water
   and refreshments are served and provided at official meetings as
   requested;

• Diploma
  in Completed High School certificate/diploma from an accredited academic
  institution in Secretarial Studies, Office Management or its equivalent
  with three (3) years of relevant professional experience

• Demonstrated
  proficiency with Microsoft Office applications, including Excel,
  PowerPoint, word as well as good knowledge working with databases and
  online applications
• Mature
  individual, able to work independently, effectively and harmoniously with
  colleagues from varied cultures and professional backgrounds at all
  levels.
• Tolerant
  individual with ability to work with people from different background and
  with flexibility and able to work on overtime, when requested
• Demonstrated
  ability to maintain accuracy and confidentiality in performing
  responsibilities.
• Previous
  working experience with NGOs, international organizations, health
  institution or a busy finance/administration office would be a distinct
  advantage

• Accountability
  – takes responsibility for action and manages constructive criticisms
• Client
  Orientation – works effectively well with client and stakeholders
• Continuous
  Learning – promotes continuous learning for self and others
• Communication
  – listens and communicates clearly, adapting delivery to the audience
• Creativity
  and Initiative – actively seeks new ways of improving programmes or
  services
• Leadership
  and Negotiation – develops effective partnerships with internal and
  external stakeholders;
• Performance
  Management – identify ways and implement actions to improve performance of
  self and others.
• Planning
  and Organizing – plans work, anticipates risks, and sets goals within area
  of responsibility;
• Professionalism
  – displays mastery of subject matter
• Teamwork
  – contributes to a collegial team environment; incorporates gender related
  needs, perspectives, concerns and promotes equal gender participation.