Job Title: TRAVEL ASSISTANT, G6
Department/
Office: International Criminal Tribunal for Rwanda
Office: International Criminal Tribunal for Rwanda
Duty Station:
ARUSHA
ARUSHA
Posting
Period: 21 January 2014-20 February 2014
Period: 21 January 2014-20 February 2014
Job Opening
number: 14-ADM-ICTR-31372-R-ARUSHA (R)
number: 14-ADM-ICTR-31372-R-ARUSHA (R)
United
Nations Core Values: Integrity, Professionalism, Respect for Diversity
Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational
Setting and Reporting: Division of
Administrative Support Services of ICTR, General Services Support Section.
Setting and Reporting: Division of
Administrative Support Services of ICTR, General Services Support Section.
- Performs the function of higher level
supervisor of the Travel and Shipping Unit. - Monitors and directs the area of travel,
shipping and visa activities from the establishment of travel entitlements
and travel arrangements for UN officials. - Identifies and evaluates new developments with
airline regulations for appropriate applications to UN Requirements. - Decides on priorities and procedures to
maximize utilization of existing resources while maintaining and improving
the quality of service being rendered. - Represents the unit in all official meetings
of travel related issues. - Approves correspondence between ICTR and the
Ministry of Foreign Affairs in respect of visas, residence permits, PRO6s,
vehicle registration and other related matters. - Reviews information regarding the use of a
local shipping company related to shipments of personal effects and
household goods - Sources the most cost-effective and reliable
shipping company to handle shipping matters - Advises staff members on the guidelines/processing
of insurance claims for lost or damaged goods. - Performs all administrative activities for the
unit. - Assists in the preparation of budget estimates
- Coordinates and liaises with ICTY travel Unit.
Competencies
Professionalism
– Knowledge of travel related processing requirements; plans, manages and
resolves conflicting priorities. Shows pride in work and in achievements;
demonstrates professional competence and mastery of subject matter; is
conscientious and efficient in meeting commitments, observing deadlines and
achieving results; is motivated by professional rather than personal concerns;
shows persistence when faced with difficult problems or challenges; remains
calm in stressful situations.
– Knowledge of travel related processing requirements; plans, manages and
resolves conflicting priorities. Shows pride in work and in achievements;
demonstrates professional competence and mastery of subject matter; is
conscientious and efficient in meeting commitments, observing deadlines and
achieving results; is motivated by professional rather than personal concerns;
shows persistence when faced with difficult problems or challenges; remains
calm in stressful situations.
Communication
– Speaks and writes clearly and effectively; listens to others, correctly
interprets messages from others and responds appropriately; asks questions to
clarify, and exhibits interest in having two-way communication; tailors
language, tone, style and format to match audience; demonstrates openness in
sharing information and keeping people informed.
– Speaks and writes clearly and effectively; listens to others, correctly
interprets messages from others and responds appropriately; asks questions to
clarify, and exhibits interest in having two-way communication; tailors
language, tone, style and format to match audience; demonstrates openness in
sharing information and keeping people informed.
Planning&
Organizing – Develops clear goals that are consistent with agreed strategies;
identifies priority activities and assignments; adjusts priorities as required;
allocates appropriate amount of time and resources for completing work;
foresees risks and allows for contingencies when planning; monitors and adjusts
plans and actions as necessary; uses time efficiently.
Organizing – Develops clear goals that are consistent with agreed strategies;
identifies priority activities and assignments; adjusts priorities as required;
allocates appropriate amount of time and resources for completing work;
foresees risks and allows for contingencies when planning; monitors and adjusts
plans and actions as necessary; uses time efficiently.
Accountability
– Takes ownership of all responsibilities and honours commitments; delivers
outputs for which one has responsibility within prescribed time, cost and
quality standards; operates in compliance with organizational regulations and
rules; supports subordinates, provides oversight and takes responsibility for
delegated assignments; takes personal responsibility for his/her own
shortcomings and those of the work unit, where applicable.
– Takes ownership of all responsibilities and honours commitments; delivers
outputs for which one has responsibility within prescribed time, cost and
quality standards; operates in compliance with organizational regulations and
rules; supports subordinates, provides oversight and takes responsibility for
delegated assignments; takes personal responsibility for his/her own
shortcomings and those of the work unit, where applicable.
Client
Orientation – Considers all those to whom services are provided to be ‘clients’
and seeks to see things from clients’ point of view; establishes and maintains
productive partnerships with clients by gaining their trust and respect;
identifies clients’ needs and matches them to appropriate solutions; monitors
ongoing developments inside and outside the clients’ environment to keep
informed and anticipate problems; keeps clients informed of progress or
setbacks in projects; meets timeline for delivery of products or services to
client.
Orientation – Considers all those to whom services are provided to be ‘clients’
and seeks to see things from clients’ point of view; establishes and maintains
productive partnerships with clients by gaining their trust and respect;
identifies clients’ needs and matches them to appropriate solutions; monitors
ongoing developments inside and outside the clients’ environment to keep
informed and anticipate problems; keeps clients informed of progress or
setbacks in projects; meets timeline for delivery of products or services to
client.
Education
High school
diploma or equivalent.
diploma or equivalent.
Work
Experience
Experience
A minimum of
Seven (7) years of experience in travel administration, including travel rate
construction, routing, and travel reimbursement, or related area. Knowledge of
UN Travel and Shipping regulations and rules is required.
Seven (7) years of experience in travel administration, including travel rate
construction, routing, and travel reimbursement, or related area. Knowledge of
UN Travel and Shipping regulations and rules is required.
Languages
English and French
are the working languages of the United Nations Secretariat. For the post
advertised, fluency in oral and written English is required. Knowledge of
another official United Nations language or Kiswahili is an advantage.
are the working languages of the United Nations Secretariat. For the post
advertised, fluency in oral and written English is required. Knowledge of
another official United Nations language or Kiswahili is an advantage.
Assessment
Method
Method
Evaluation of
qualified candidates may include an assessment exercise which may be followed
by competency-based interview
qualified candidates may include an assessment exercise which may be followed
by competency-based interview
Special
Notice
Notice
The
appointment is limited to the ICTR. Appointment of the successful candidate on
this position will be limited to the initial funding of the post. Extension of
the appointment is subject to the extension of the mandate and/or the
availability of funds. As the international tribunals are not integrated in the
Secretariat, UN Staff Members serve on assignment or secondment from their parent
department/office if selected. Appointments of staff members in the United
Nations are subject to the authority of the Secretary-General. Staff Members
are expected to move periodically to new functions in accordance with
established rules and procedures, and may in this context be reassigned by the
Secretary-General throughout the Organization based on the changing needs and
mandates.
appointment is limited to the ICTR. Appointment of the successful candidate on
this position will be limited to the initial funding of the post. Extension of
the appointment is subject to the extension of the mandate and/or the
availability of funds. As the international tribunals are not integrated in the
Secretariat, UN Staff Members serve on assignment or secondment from their parent
department/office if selected. Appointments of staff members in the United
Nations are subject to the authority of the Secretary-General. Staff Members
are expected to move periodically to new functions in accordance with
established rules and procedures, and may in this context be reassigned by the
Secretary-General throughout the Organization based on the changing needs and
mandates.
United
Nations Considerations
Nations Considerations
The United
Nations shall place no restrictions on the eligibility of men and women to participate
in any capacity and under conditions of equality in its principal and
subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The
United Nations Secretariat is a non-smoking environment.
Nations shall place no restrictions on the eligibility of men and women to participate
in any capacity and under conditions of equality in its principal and
subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The
United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED
NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS
(APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS
DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS
(APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS
DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
How to Apply
Interested
candidates are required to click here to apply
candidates are required to click here to apply
Closing
Date: Thursday, 20 February 2014
Date: Thursday, 20 February 2014
