(REF: EAC/HR/2012/013)
Grade: G4
Organ: EAC Secretariat
Directorate: Human Resources and Administration
Department: Administration
Reports to: Principal Administrative Officer
Main Purpose of the Job:
To manage the office and on the basis thereof provide efficient administrative and
secretarial services
Duties and Responsibilities:
1 Manage the Office, provide secretarial services and ensure Security and safety
of Office and Information.
2 Provide administrative support including travel.
3 Arrange for timely requisition of office supplies and stores.
4 Facilitate information sharing between various directorates and
departments.
5 Prepare briefing materials for meetings and appointments and taking
minutes and dictation.
6 Receive, attend to and direct customers/visitors appropriately.
7 Manage and update office diary, draft responses to correspondences and
arrange for appointment and meetings.
8 Maintain good customer relations with employees, customers and general
public.
9 Create and maintain appropriate record and filing sub-systems for the Office.
10 Handle incoming/outgoing calls and liaise with the Registry in respect to
incoming and outgoing correspondences; and
11 Promote a positive corporate culture and image of the Community.
Qualifications and Experience:
A Diploma in Secretarial Studies or equivalent level in Secretarial training plus eight
(8) years relevant experience in a busy office environment.
Working experience in an International/Regional Organization will be an added
advantage.
Skills and Competences:
Modern office management skills; good computer skills, good communication skills,
ability to work under pressure and meet tight deadlines, good public relations and
customer care skills.
TERMS AND CONDITIONS OF SERVICE
This Position is being re-advertised; hence Persons who had applied for
the position earlier do not need to re-apply.
This post is tenable on a five (5) year contract term renewable upon
satisfactory performance. This position is subject to the application of the
EAC Quota System
FRINGE BENEFITS
The post offers attractive fringe benefits including housing allowance, transport
allowance, education allowance, a medical scheme, and insurance cover.
For more information, visit our website: www.eac.int;
HOW TO APPLY
Interested candidates should submit their applications by registered mail, courier
service, e-mail or dispatch together with Curriculum Vitae, copies of both academic
and professional certificates and testimonials, names and addresses of three
referees, and day time telephone contact to:
The Secretary General
East African Community
P. O. Box 1096
Arusha – Tanzania.
Fax No: +255 27 2504255 /
+255 27 2050281
E-mail: vacancies@eachq.org
To be received not later than 15th June 2012.
Female Candidates are particularly encouraged to apply.
