Organization:

The Center for
Victims of Torture (CVT) is headquartered in St. Paul, Minnesota, USA and is a
humanitarian non-governmental organization that provides mental health
rehabilitation to refugees around the world. In Uganda, CVT provides mental
health rehabilitation services to survivors of LRA-inflicted torture and
violent trauma; provides on-site mental health clinical mentoring and
supervision to counselors in partner NGOs; and w
orks to build a network of
mental health service providers in northern Uganda.

Location: Based in Gulu with travel
to field sites if needed

Objective:

The Office
Coordinator will be part of CVT Uganda’s operating team. The main
responsibilities of this individual are to maintain sound financial systems,
administer personnel management policies and procedures, and ensure the overall
smooth functioning of the office. The Office Coordinator will be the main
administrative support to the Country Representative and will be relied upon
for adaptability and competence in order to provide assistance wherever needed.

Reports to: Country Representative(who
in turn reports to the headquarters-based Program Manager)

Key
Performance Areas & Performance Indicators:

A. Financial
Management

• Maintain
  and implement effective financial systems, policies and procedures, and
  internal controls to ensure appropriate and cost-effective use of CVT
  financial resources.
• Work
  with Country Representative to review and account for all financial
  transactions.
• Prepare
  and review purchase requests to ensure that supporting documentation is
  complete and that these meet CVT internal control requirements.
• Prepare
  payroll and calculate statutory deductions for national staff.
• Maintain
  a complete audit trail of all financial transactions.
• Enter
  expenses, receipts and other disbursements and financial transactions into
  the finance tracking system.
• Work
  closely with Country Representative for the preparation of monthly
  financial reports and monthly wire transfers and ensure timely submission
  to St. Paul office, including all invoices and other supporting documents.
• Ensure
  that CVT operates in accordance with the regulatory framework of Uganda in
  relation to such issues as employee taxes and VAT.
• Serve
  as the primary liaison with headquarters-based finance staff.

B. Human
Resources

• In all
  personnel matters, maintain compliance with CVT Uganda policy and Ugandan
  labor law. Protect the confidentiality of personnel and individual
  information.
• Manage
  recruitment – ensure that the recruitment of staff takes place in
  accordance with CVT Uganda standards and Ugandan labor law. This includes
  appropriate announcements, interviewing, reference checks and placement in
  the payroll system.
• Administer
  HR policies and procedures – ensure appropriate and high-quality
  administration of staff contracts, including systems for tracking
  contractual issues, hours worked, holidays, benefits, employee rights, and
  other policies as outlined in the staff policy manual. Ensure that all
  promotions, demotions, and dismissals of staff are carried out with
  respect to the principle of equal opportunity.
• Supervise
  payroll management and ensure that salary payments take place in
  accordance with Ugandan labor law and CVT policy.
• Contribute
  to the creation and implementation of a performance appraisal system.
• Make
  sure all staff members understand the staff policy manual and are aware of
  their rights and obligations as CVT employees. Keep employees informed of
  any changes in policy through written notification.
• Serve
  as a resource for other CVT employees in resolving conflicts and managing
  working relationships with one another.

C. Administration

• Supervise
  the day-to-day work of the Driver/Logistics Assistant.
• Ensure
  accurate records are kept of supply inventory (quantity, quality, and
  delivery).
• Distribute
  items from the supply inventory to be used as needed for program
  activities.
• Ensure
  that all contracts that CVT uses for HR, supplies and services comply with
  the standards provided in the CVT operations handbook.
• Ensure
  that CVT complies with its registration status as outlined in the Ugandan
  legal framework for NGOs. Liaise with CVT’s lawyer for legal advice as
  instructed by the Country Representative.
• Welcome
  and log all visitors to the CVT office. Monitor all visitors according to
  CVT operations handbook.
• Make
  photocopies and prepare documents as requested.
• Any
  other duties assigned by the Country Representative.

General
Employment Conditions

The Office
Coordinator must

• strictly
  respect CVT’s confidentiality policy as outlined in the CVT operations
  handbook;
• maintain
  neutrality regarding any sensitive issues such as religion, minority or
  political affiliation; and
• have a
  strong commitment to serving beneficiaries of CVT’s project regardless of
  their religion, gender, minority affiliation or political background.

Qualifications
and Skills:

• At
  least 5 years of relevant work experience
• Computer
  literate in Microsoft Office (Word and Excel)
• Ability
  to work independently to meet deadlines
• Good
  team player with excellent relational skills
• Strong
  organizational and analytical skills
• Good
  communication and problem solving skills

Interested
applicants should submit a cover letter, CV, and 3 professional references to UgandaAdmin@cvt.org,
including the job title in the subject line of your email. Applications will be
accepted through January 23, 2015. Priority consideration will be given to
applicants from northern Uganda.