Closing
date: 07 Aug 2015
date: 07 Aug 2015
Job
Title: Program Manager II – Finance and Compliance
Region / Country Program: EARO/Uganda
Band: D
FLSA: Exempt
Title: Program Manager II – Finance and Compliance
Region / Country Program: EARO/Uganda
Band: D
FLSA: Exempt
Position Type: Full Time
Area of Interest: OVC
Location: Kampala, Uganda
Reports To: Chief of Party
ABOUT
CRS:
Catholic Relief Services carries out the commitment of the Bishops of the
United States to assist the poor and vulnerable overseas. Our Catholic identity
is at the heart of our mission and operations. We welcome as a part of our
staff and as partners people of all faiths and secular traditions who share our
values and our commitment to serving those in need.
CRS:
Catholic Relief Services carries out the commitment of the Bishops of the
United States to assist the poor and vulnerable overseas. Our Catholic identity
is at the heart of our mission and operations. We welcome as a part of our
staff and as partners people of all faiths and secular traditions who share our
values and our commitment to serving those in need.
Overview:
In April 2015, CRS Uganda was awarded a 5 year OVC grant of $38.5 million to
implement the Sustainable Outcomes for Children and Youth in Central and West
Uganda. The program will improve the health, nutrition, education and
psychosocial wellbeing of vulnerable populations, as well as reduce abuse,
exploitation and neglect to a minimum of 625,000 children and 101,500
households in 17 districts in central and western Uganda. CRS’ partners include
Action for Community Development (ACODEV), African Network for Prevention and
Protection against Child Abuse and Neglect (ANPPCAN), TPO Uganda, and Futures
Group.
In April 2015, CRS Uganda was awarded a 5 year OVC grant of $38.5 million to
implement the Sustainable Outcomes for Children and Youth in Central and West
Uganda. The program will improve the health, nutrition, education and
psychosocial wellbeing of vulnerable populations, as well as reduce abuse,
exploitation and neglect to a minimum of 625,000 children and 101,500
households in 17 districts in central and western Uganda. CRS’ partners include
Action for Community Development (ACODEV), African Network for Prevention and
Protection against Child Abuse and Neglect (ANPPCAN), TPO Uganda, and Futures
Group.
Catholic
Relief Services (CRS) is looking for a Finance and Compliance Manager who will
oversee all financial and compliance matters within the project, including
managing the project budget, generating financial reports (including donor
reports), tracking expenses, overseeing the administration of sub-awards,
managing grants management staff at the Kampala office and supporting staff in
district offices.
Relief Services (CRS) is looking for a Finance and Compliance Manager who will
oversee all financial and compliance matters within the project, including
managing the project budget, generating financial reports (including donor
reports), tracking expenses, overseeing the administration of sub-awards,
managing grants management staff at the Kampala office and supporting staff in
district offices.
Responsibilities:
- Leadership
and Management
·
Ensure application of documented policies and procedures for grants management
to ensure effective support and compliance across the project;
· Ensure that a system is in place for regular performance assessment of
project finance staff, including providing technical support and opportunities
for development.
· Ensure that all financial information is consolidated on time and provided to
the COP and Country Representative as appropriate for analysis and
dissemination;
· Provide guidance to and overall supervision of the project finance and grants
management teams;
Ensure application of documented policies and procedures for grants management
to ensure effective support and compliance across the project;
· Ensure that a system is in place for regular performance assessment of
project finance staff, including providing technical support and opportunities
for development.
· Ensure that all financial information is consolidated on time and provided to
the COP and Country Representative as appropriate for analysis and
dissemination;
· Provide guidance to and overall supervision of the project finance and grants
management teams;
- Financial
·
Manage and review the project finance procedures to ensure efficiency and
effectiveness;
· Direct the timely and accurate preparation of, and approval of all donor
financial reports in respect to accounting, legal and contractual requirements;
· Monitor monthly cash needs ensuring cash requirements of the project and
sub-awardees are met;
· Oversee the development and implementation of a plan to minimize the
project’s foreign exchange exposure to currency gains and losses;
· Work closely with senior management, subcontractors and implementing partners
to develop and monitor annual project budgets and budget updates;
· Perform final financial reviews of sub-award budgets prior to approval.
Manage and review the project finance procedures to ensure efficiency and
effectiveness;
· Direct the timely and accurate preparation of, and approval of all donor
financial reports in respect to accounting, legal and contractual requirements;
· Monitor monthly cash needs ensuring cash requirements of the project and
sub-awardees are met;
· Oversee the development and implementation of a plan to minimize the
project’s foreign exchange exposure to currency gains and losses;
· Work closely with senior management, subcontractors and implementing partners
to develop and monitor annual project budgets and budget updates;
· Perform final financial reviews of sub-award budgets prior to approval.
- Sub-award
and sub-contract management oversight
·
Ensure adequate sub-award and sub-contracting development processes, monitoring
and management systems are in place to ensure effective and timely issuance,
reporting and oversight of all sub-awards/sub-contracts;
· Monitor the effective oversight and support to recipients of sub-awards and
sub-contracts by the project to ensure consistent compliance with the terms of
their agreements including financial management and compliance with donor
regulations;
· Monitor the timely submission of accurate financial and activity reporting by
sub-award recipients.
Ensure adequate sub-award and sub-contracting development processes, monitoring
and management systems are in place to ensure effective and timely issuance,
reporting and oversight of all sub-awards/sub-contracts;
· Monitor the effective oversight and support to recipients of sub-awards and
sub-contracts by the project to ensure consistent compliance with the terms of
their agreements including financial management and compliance with donor
regulations;
· Monitor the timely submission of accurate financial and activity reporting by
sub-award recipients.
- Compliance
Oversight
·
Assess and monitor compliance with institutional and donor policies and
procedures through field visits and management report reviews;
· Ensure that regular and comprehensive risk and cost-efficiency analyses are
conducted;
· Ensure that the program adheres to USAID requirements including ensuring a
robust risk management and fraud reporting system, developing and maintaining a
project risk management and issues log, and developing a system for digitizing
payments from the projects
Assess and monitor compliance with institutional and donor policies and
procedures through field visits and management report reviews;
· Ensure that regular and comprehensive risk and cost-efficiency analyses are
conducted;
· Ensure that the program adheres to USAID requirements including ensuring a
robust risk management and fraud reporting system, developing and maintaining a
project risk management and issues log, and developing a system for digitizing
payments from the projects
Agency-wide
Competencies (for all CRS Staff)
Competencies (for all CRS Staff)
These
are rooted in the mission, values, and principles of CRS and used by each staff
member to fulfill his or her responsibilities and to achieve the desired
results.
are rooted in the mission, values, and principles of CRS and used by each staff
member to fulfill his or her responsibilities and to achieve the desired
results.
·
Serves with Integrity
· Models Stewardship
· Cultivates Constructive Relationships
· Promotes Learning
Serves with Integrity
· Models Stewardship
· Cultivates Constructive Relationships
· Promotes Learning
SUPERVISORY
RESPONSIBILITIES: Finance and Operations Project Team
RESPONSIBILITIES: Finance and Operations Project Team
KEY
WORKING RELATIONSHIPS:
WORKING RELATIONSHIPS:
Internal
to CRS: Country Representative, Chief of Party, Deputy Chief of Party, all
Country Program staff, Headquarters technical staff.
External to CRS: Officials at USAID, government organizations, representatives
from for-profit and other non-profit organizations, representatives of
non-traditional public donors including UN, World Bank, and others, and
stakeholders.
to CRS: Country Representative, Chief of Party, Deputy Chief of Party, all
Country Program staff, Headquarters technical staff.
External to CRS: Officials at USAID, government organizations, representatives
from for-profit and other non-profit organizations, representatives of
non-traditional public donors including UN, World Bank, and others, and
stakeholders.
Qualifications:
·
MBA or Master’s degree from an accredited university in business
administration, finance, accounting;
· At least 8 years of relevant experience managing the finances and operations
of a project this size and
· At least five years overseeing sub-grants comparable to those under this
award;
· Demonstrated exemplary diplomatic, management, communication, and
interpersonal skills;
· Knowledge of regulatory, contractual, legal, and financial compliance
requirements associated with USAID funding;
· Demonstrated experience in managing donor funded procurements and
subcontracts/grants;
· Strong demonstrated leadership qualities, depth and breadth of technical and
management expertise and experience, and strong interpersonal, writing, and
oral presentation skills;
· Diverse background in operations, with strong understanding of finance,
administration supply chain, human resources, information technology, and
business processes;
· Two years of experience working in a developing country, preferred experience
working in complex and fluid operating environments;
MBA or Master’s degree from an accredited university in business
administration, finance, accounting;
· At least 8 years of relevant experience managing the finances and operations
of a project this size and
· At least five years overseeing sub-grants comparable to those under this
award;
· Demonstrated exemplary diplomatic, management, communication, and
interpersonal skills;
· Knowledge of regulatory, contractual, legal, and financial compliance
requirements associated with USAID funding;
· Demonstrated experience in managing donor funded procurements and
subcontracts/grants;
· Strong demonstrated leadership qualities, depth and breadth of technical and
management expertise and experience, and strong interpersonal, writing, and
oral presentation skills;
· Diverse background in operations, with strong understanding of finance,
administration supply chain, human resources, information technology, and
business processes;
· Two years of experience working in a developing country, preferred experience
working in complex and fluid operating environments;
Disclaimer
Clause:
This job description is not an exhaustive list of the skill, effort, duties and
responsibilities associated with the position.
Clause:
This job description is not an exhaustive list of the skill, effort, duties and
responsibilities associated with the position.
CRS’
recruitment and selection procedures reflect our commitment to protecting
children and vulnerable adults from abuse and exploitation
recruitment and selection procedures reflect our commitment to protecting
children and vulnerable adults from abuse and exploitation
Only
selected candidates that meet the requirements will be notified. Uganda
nationals are highly encouraged to apply.
EOE/M/F/D/V
selected candidates that meet the requirements will be notified. Uganda
nationals are highly encouraged to apply.
EOE/M/F/D/V
