Position
Title:
Administrative Officer
Title:
Administrative Officer
Location:
Kigali, Rwanda
Kigali, Rwanda
Department:
Operations
Operations
Reports
to: HR Spec
to: HR Spec
Background:
Catholic
Relief Services (CRS) carries out the commitment of the bishops of the United
States to assist the poor and vulnerable overseas. Catholic identity is at the
heart of CRS mission and operations.
Relief Services (CRS) carries out the commitment of the bishops of the United
States to assist the poor and vulnerable overseas. Catholic identity is at the
heart of CRS mission and operations.
CRS
started its activities in Rwanda in 1960 and is currently intervening in
different sectors, including Agriculture & Food Security, Nutrition,
Economic Strengthening & Rural Development, Institutional Strengthening and
Peace building. CRS projects are funded by various donors, including the US
Government, the United Nations and CRS private funds. CRS/Rwanda prioritizes
capacity building of local partners through ongoing projects.
started its activities in Rwanda in 1960 and is currently intervening in
different sectors, including Agriculture & Food Security, Nutrition,
Economic Strengthening & Rural Development, Institutional Strengthening and
Peace building. CRS projects are funded by various donors, including the US
Government, the United Nations and CRS private funds. CRS/Rwanda prioritizes
capacity building of local partners through ongoing projects.
Job
Summary:
Summary:
You
will coordinate the provision of responsive, effective, and efficient
administrative services in support of the Catholic Relief Services’ (CRS)
mission to serve the poor and vulnerable. You will help ensure stewardship of
resources and a high-quality service approach are integrated into
administrative systems, policies, and procedures.
will coordinate the provision of responsive, effective, and efficient
administrative services in support of the Catholic Relief Services’ (CRS)
mission to serve the poor and vulnerable. You will help ensure stewardship of
resources and a high-quality service approach are integrated into
administrative systems, policies, and procedures.
Specific
Responsibilities:
Responsibilities:
- Facilitate
communication with all units of the organization and external stakeholders
as relevant. Send/receive and distribute all incoming and outgoing
mail/faxes/letters/documents. - Coordinate
and report on activities and required resources to ensure cost efficient
and quality service delivery from administrative support functions. - Help
ensure administrative systems, processes, and policies are in line with
agency standards and donor and local law regulations. - Engage
with relevant external stakeholders (government officials, landlords,
service providers, etc.) on assigned administrative matters and help
ensure required authorizations and documents are up-to-date. - Provide
specialized administrative transactions and processes (e.g. translate,
type, proofread, and/or format documents; record and transcribe meeting
minutes; draft simple correspondence messages). - Prepare
transactional documents in support of general operations processes and
support coordination of transaction processing (e.g. payment requests,
travel authorizations, travel advances, visas, etc.). - Coordinate
the efficient use of CP office suppliers/materials and ensure sound store
keeping ensuring any shortage of stationeries/office supplies - Help
identify safety issues and ensuring a safe and sound work environment. - Coordinate
the provision of travel and logistics support and services to staff and
visitors. Coordinate event planning activities, including delegation
visits, trainings and workshops.
Typical
Background, Experience & Requirements:
Background, Experience & Requirements:
Education
and Experience
and Experience
- Bachelor’s
Degree in Business Administration or another relevant field preferred. - Minimum
of 2-3 years’ work experience in administrative support functions, with
increasing responsibility. Experience with an NGO a plus - Experience
and sufficient skills in MS Office package (Excel, Word, PowerPoint,
Visio) and information management systems.
Personal
Skills
Skills
- Good
planning, organizational and time management skills - Strong
customer service orientation with very good communication and
interpersonal skills - Ethical
conduct and ability to maintain confidentiality - Proactive,
resourceful, solutions-oriented and results-oriented
Required/Desired
Foreign Language
Foreign Language
- French
and English as working languages.
Key
Working Relationships:
Working Relationships:
Supervisory:
None
None
Internal: Country
Representative, Head of Programs, Projects managers, CP Finance staff,
Operation Manager, Senior Logistics Officer, Procurement and Logistics
Specialist and all staff
Representative, Head of Programs, Projects managers, CP Finance staff,
Operation Manager, Senior Logistics Officer, Procurement and Logistics
Specialist and all staff
External: Telecommunication
providers, CRS visitors, Suppliers
providers, CRS visitors, Suppliers
Agency-wide
Competencies (for all CRS Staff):
Competencies (for all CRS Staff):
These
are rooted in the mission, values, and guiding principles of CRS and used by
each staff member to fulfill his or her responsibilities and achieve the
desired results.
are rooted in the mission, values, and guiding principles of CRS and used by
each staff member to fulfill his or her responsibilities and achieve the
desired results.
- Trusting
Relationship - Professional
Growth - Partnership
- Accountability
Disclaimer: This job description
is not an exhaustive list of the skill, effort, duties, and responsibilities
associated with the position.
is not an exhaustive list of the skill, effort, duties, and responsibilities
associated with the position.
CRS’
talent acquisition procedures reflect our commitment to protecting children and
vulnerable adults from abuse and exploitation.
talent acquisition procedures reflect our commitment to protecting children and
vulnerable adults from abuse and exploitation.
Equal
Opportunity Employer
Opportunity Employer
How
to apply
to apply
Electronic
applications-Only a motivation letter and a current detailed CV should
be addressed to the CRS Country Representative exclusively at CRS_RW@global.crs.org not later than Friday,
December 22, 2017 at 5:00pm. Due to anticipated high interest in this post
and the expected number of applicants, only short-listed candidates will be
contacted.
applications-Only a motivation letter and a current detailed CV should
be addressed to the CRS Country Representative exclusively at CRS_RW@global.crs.org not later than Friday,
December 22, 2017 at 5:00pm. Due to anticipated high interest in this post
and the expected number of applicants, only short-listed candidates will be
contacted.
Kigali
December 11, 2017
December 11, 2017
Darren
Posey
Posey
Country
Representative
Representative
