Location: Tanzania
Reports to: Project Manager
Contract
duration: 12 months (with possible extension)
duration: 12 months (with possible extension)
Salary: Highly competitive within Tanzanian NGO market rates
Job purpose
The Project
Assistant will support BBC Media Action programme staff to carry out a project
which involves training, mentoring, co-production and research. S/he will also
provide timely and accurate information to staff and partners.
Assistant will support BBC Media Action programme staff to carry out a project
which involves training, mentoring, co-production and research. S/he will also
provide timely and accurate information to staff and partners.
Main Duties
- Manages communication with all partners to
ensure the effective broadcast of project programmes and provides useful
reports to the Project Manager for assessing impact - Keeps a record of all materials & equipment
issued to partners and maintains communication on proper usage - Coordinates all the project’s training
sessions and workshop activities by observing BBC Media Action procurement
policies and procedures - Liaises with the administration team on
project procurement matters - Manages the training calendar by ensuring
effective logistical coordination of all activities planned - Ensures timely logistical arrangements for all
external and internal visitors - Maintains a database of the project
information and reports - Maintains liaison with partners to ensure the
timely delivery of project and research information - Prepares training and project activity budgets
as may be requested by the Project Manager - Maintains a proper record of all project
documents and information - Acts as back up during the absence of the
Administrative Assistant - Performs any other duties as may be required
Qualifications
and experience
and experience
- Diploma, in a relevant field
- Fluency in English and Swahili
- Experience of working with international
donors - Good interpersonal skills to establish
effective working relationships with BBC Media Action staff in country, UK
and other key stakeholders externally - Able to communicate effectively at all levels
within the organisation - Excellent IT skills with experience of
operating Microsoft Office Suite - Willingness and ability to take the initiative
not only in identifying problems but also in suggesting and implementing
solutions - Able to take responsibility for any brief that
might be assigned by the Country Director or Programme Manager - An eye for detail and a concern for accuracy,
together with the ability to keep sight of the broad picture. - Ability to work to short deadlines
Competencies
The
following competencies (behaviours and characteristics) have been identified as
key to success in the job. Successful candidates are expected to demonstrate
these competencies.
following competencies (behaviours and characteristics) have been identified as
key to success in the job. Successful candidates are expected to demonstrate
these competencies.
- Analytical thinking – Able to simplify complex
problems, processes or projects into component parts, explore and evaluate
them systematically. Able to identify causal relationships, and construct
frameworks, for problem-solving and/or development.
- Decision making – Is ready and able to take
the initiative, originate action and be responsible for the consequences
of the decision made.
- Planning and organisation – Is able to think
ahead in order to establish an efficient and appropriate course of action
for self and others. Prioritises and plans activities taking into account
all the relevant issues and factors such as deadlines, staffing and
resources requirements.
- Resilience – Can maintain personal
effectiveness by managing own emotions in the face of pressure, setbacks
or when dealing with provocative situations. Can demonstrate an approach to
work that is characterised by commitment, motivation and energy.
- Influencing and persuading – Ability to
present sound and well-reasoned arguments to convince others. Can draw
from a range of strategies to persuade people in a way that results in
agreement or behaviour change.
- Communication – The ability to get one’s
message understood clearly by adopting a range of styles, tools and
techniques appropriate to the audience and the nature of the information.
- Managing relationships – Able to build and
maintain effective working relationships with a range of people.
- Self development – Is able to identify and
apply opportunities for learning and development.
Application
instructions:
instructions:
Candidates
should send their CV and a covering letter (PDF or Microsoft Word format) which
outlines their experience and suitability for the role in English to tzrecruitment@tz.bbcmediaaction.org
with the name of the position applied for in the subject line.
should send their CV and a covering letter (PDF or Microsoft Word format) which
outlines their experience and suitability for the role in English to tzrecruitment@tz.bbcmediaaction.org
with the name of the position applied for in the subject line.
Please do
not send certificates or other attachments. Applicants with no separate
covering letter will not be considered. Please only apply if you meet the basic
criteria under the person specification. This is a local post applicable to
people who have the legal right to live and work in Tanzania. Only shortlisted
candidates will be notified and only if a donor application is successful.
not send certificates or other attachments. Applicants with no separate
covering letter will not be considered. Please only apply if you meet the basic
criteria under the person specification. This is a local post applicable to
people who have the legal right to live and work in Tanzania. Only shortlisted
candidates will be notified and only if a donor application is successful.
Please note that the availability of this post is dependent on the outcome of an
application to a donor.
application to a donor.
Application
deadline: Friday 14 June 2013
deadline: Friday 14 June 2013