& Operations Assistant
us shape the future of Rwanda.
BPN stands for Business Professionals Network: http://www.bpn.rw. It is a
Swiss Non-profit
organization headquartered in Bern (Switzerland), which strives to support the
development
of Small and Medium sized Enterprises (SMEs), in order to create jobs and fight
poverty. BPN provides Training and Coaching services as well as Equipment Loans
to SMEs so they can grow their businesses sustainably.
Our employees are people with a passion for serving others. Join our devoted
team!
position:
The Finance & Operations Assistant caters for the smooth running of BPN
Rwanda’s BackOffice, taking full responsibility of the internal finances, HR
Administration, general administration, among others assisting other
departments and hosting national and international BPN visitors.
responsibilities
Administration and reception:
Ø Assistance to the Operations Director.
Ø Reception of office visitors, general secretarial tasks:
Papers and files management, mail, Meeting minutes, management and follow up on
different contracts (rentals, insurances, security companies, etc.)
Ø Coordination of drivers’ activities related to procurement,
advertisement, car sharing, etc.
Ø Management of employees’ admin.: salary payments, social
security, absences, holidays, overtime, etc.
Ø Stationary & infrastructure: evaluate and negociate
with different suppliers, purchase and inventory.
Ø Planning and coordination of international guests visits:
prepare schedule, organize meetings, visits, hotels, etc.
Ø General administrational tasks as assigned
Internal accounting:
Ø Internal debit and credit, payments preparation and follow
up on authorization, management of petty cash, preparation of local and
international reports, expense recording, bank deposits and withdrawals, taxes,
audits, etc.
BPN Business Owner Association and Business Academy:
Ø Assistance in organisation and administration of activities
related to these two departments
Your profile
Education
Ø Degree, equivalent to a four-year college or university
degree with a major in administration.
Ø Fluent in English (excellent writing and oral skills) and
Kinyarwanda
Professional experience & skills
Ø Five years related experience in managing finance and
administration of an organization.
Necessary Knowledge, Skills, and Abilities:
Ø Knowledge of modern office procedures and methods including
telephone communications, office systems, and record keeping.
Ø Knowledge of modern business communication, including style
and format of letters, memoranda, minutes, and reports.
Ø Ability to use a personal computer and various software
packages. MS Office is a must.
Ø Ability to establish priorities, work independently, and
proceed with objectives without supervision.
Ø Ability to handle and resolve recurring problems.
Ø Ability to plan and organize events, monitoring
time-schedules.
Ø Ability to interact with clients in office and at seminars.
Ø Good knowledge of Rwanda
Additional languages skills, international exposure and experience in
entrepreneurship would be a plus.
Personality
Ø Strongly objective and result oriented
Ø Firm in decision making
Ø Disciplined, diligent and well structured
Ø High standards of quality (order, punctuality,
representative attitude)
Ø High self-motivation, structured, independent working style
with high attention to details
Ø Team player
Ø Reliable and efficient in working under pressure
Ø Passion to serve others
Ø Enthusiasm for social responsibilities
Ø A vision and a heart for Rwanda
of work
Ø Kacyiru, Kigali
to apply
We are looking forward to receiving your application as well as your passport
photo on bpnrecruitment2016@gmail.com not later than the 31st January 2016.
