Plan International,Head of Program Jobs Vacancy

ROLE
PROFILE

Title	Head of Program
Functional Area	Program
Reports to	COUNTRY Director
Location	Country office	Travel required
Effective Date	February 2018	Grade	E

ROLE
PURPOSE

Plan
International is an independent development and humanitarian organization that
advances children’s rights and equality for girls. We believe in the power and
potential of every child. But this is often suppressed by poverty, violence,
exclusion and discrimination. And its girls who are most affected.

Working
together with children, young people, our supporters and partners in more than
70 countries across Africa, Asia and the Americas, Plan’s International’s
purpose is to strive for a just world that advances children’s rights and
equality of girls. As a leader in the global movement for girls’ rights, a 5
Year Global Strategy (2017-22) sets our ambition to together, take action so
that 100 million girls learn, lead, decide and thrive. Have focused programming
and evidenced based influencing and value based and mission driven leadership
are two (2) of the four (4) enablers to make this happen. We support children’s
rights from birth until they reach adulthood. And we enable children to prepare
for – and respond to – crises and adversity. We drive changes in practice and
policy at local, national and global levels using our reach, experience and
knowledge.

Plan
aims to reach as many children as possible, particularly those who are excluded
or marginalized; with high quality programs that deliver long lasting benefits
by increasing its income, working in partnership with others and operating
effectively.

Plan
International has been operating in Rwanda since 2007. In the past ten years
Plan International Rwanda has an extensive portfolio that covers a variety of
areas in both development and emergency contexts that is Operating in 3
Districts and in six refugee camps. There is a growing diversity of
partnerships and grants as well as projects funded by the sponsorship
programme.

With
an annual budget of approximately Euros 6 million, Plan International Rwanda’s
projects reach out to thousands of children and the communities in which they
live to improve their lives specifically focussing on child protection, girls’
empowerment, education, youth employment and economic opportunities as well as
disaster risk management.

The
Head of Programmes (HoP) is primary responsible strategic program planning,
design, implementation and monitoring and evaluation in line with the Programme
Quality Procedures. The HoP will be responsible for leading, managing, and
supporting all Programmes and Monitoring and Evaluation to ensure the delivery
of quality and integrated programming in line with the CS, as well as
organizational standards, frameworks, and procedures etc.

The
Head of Programmes is supervised directly by the Country Director. The
incumbent may at times act as the Country Director (CD) on a variety of
Programmatic functions and assists in the overall management of the Country
Office as a member of the Country Management Team (CMT).

Dimensions
of the Role

The
HoP is a member of the Country Management Team (CMT) along with CD,
Country Finance Manager, Human Resource Manager, Business Development
Manager and S/he is expected to contribute to Plan’s understanding and strategic
direction in the country
Directly
supervises and provides support to the Programme Managers, Sponsorship
Manager, Program and Quality Assurance Manager and Emergency Response
Manager
Upon
delegation of the Country Director, the HoP may approve all commitments,
contracts, grants, leases, disbursements, and transfers to third parties
up to €200,000.
The
HoP oversees implementation of the overall programme development and is
responsible for compliance and cost efficiency with functional interaction
with the operational support depts. (finance, admin, HR, IT, Communication
etc.).
The
position reports directly to the CD on the management of all risks
associated with programme delivery including budget, people management,
and legal compliance.
The
post holder facilitates engagement of other managers and staff regarding
the Country Strategy to ensure maximum understanding and
operationalisation of the Country Programmes.
The
HoP provides strategic direction that guide the annual budgets in
programme implementation areas (PIA) for submission to the regional office
annually.

The
role is expected to participate in various Development/Humanitarian Networks in
Rwanda including peer organizations, UN and other local, regional and
international fora..

Accountabilities

Strategic
planning, reporting and support to quality programme delivery

Strategic
planning: contribute to the strategic development and management of the
programmes that are gender transformative in country by regular review and
alignment with the Country Strategy.
Key
advocacy issues/asks are identified for each Country Programme with the
engagement of programme team and CLT and the relevant strategies,
processes are designed and implemented to ensure evidenced based
influencing.
Organisational
approaches such as mainstreaming, gender equality, resilience and
partnership are incorporated across the programs and projects.
Strategically
deliver on sponsorship communications and commitments with full
compliance.
Support
to quality programmes: high quality, integrated and innovative programs
are designed and delivered that have sustainable, measurable impacts on
the lives of the children, particularly girls and their community in
programme implementation areas.
Clear
understanding and experience of gender analysis and gender transformative
programming.
Knowledge
and experience in project cycle management
Monitor
programme performance and budget utilization and advise on corrective
measures.
Reporting:
coordinate the programmatic reporting process, in particular quarterly and
annual reports, to the RO including timely submission of all required
reports and implementation of follow-up actions and recommendations.
The
results of M&E and research activities are integrated within the
Country Programs, Program Implementation Areas, partners etc. and projects
are revised/adjusted accordingly.
Monitoring,
evaluation and research plan supports the CS delivery with timely and
accurate data on outcomes.

Member
of the Country Management Team

Actively
participate in CMT meetings to provide strategic inputs/advice and
contributing to decisions on policy and strategic direction.
Support
provided to other member to achieve the CS outcomes.
Provide
regular updates to members regarding program delivery and seek advice and
inputs for areas needing attention.
Learning
is shared within Plan International Rwanda, supporting regular dialogue
between programmes and teams.

Working
in Partnership:

Plan
International Rwanda engages in strategic partnerships with civil society,
private sector, academia, intergovernmental and nongovernmental agencies,
at all levels so as to work together to ensure equality and
non-discrimination for children achieving their rights.
Plan
is engaged in key networks, movements and alliances relevant to the
improvement of children’s (especially girls’) rights in Rwanda.
The
standards and guidelines for partnership management are understood and
adhered and reflected in practice.

Advocacy
and Influencing

In
collaboration with the programme team, ensure effective and evidenced
based advocacy strategies are developed to ensure girls Learn, Lead,
Decide and Thrive and specific advocacy asks are integrated in CPs.
Knowledge
and hands-on experience in designing, implementing and evaluation advocacy
initiatives and influencing campaigns.
Hold
to account and effectively influence duty bearers, key stakeholders and
decision makers to promote and ensure rights of all children in Rwanda
through adequate laws, policy and practice.
Ensure
high quality publications, media messaging and al internal/external
communications support Plan’s advocacy work.
Ensure
integration between communication and program teams to effectively deliver
evidence-based results.

Resources
Mobilization & Sponsorship Management:

Ensure
that all the sponsorship commitments and communications are met
In
coordination with the Business Development Unit, ensure relevant resource
mobilization strategies and plans are in place to support the delivery of
the CS.
Ensure
relevant programme staff provide technical inputs and coordinate with the
BDU to develop high quality concept notes, proposals, capacity statements
etc. to meet the Country Programme grant acquisition targets.
Experienced
in administration and implementation of major grants & contracts from
institutional donors.
Informs
and supports the CMT and CLT in resource allocation decisions particularly
sponsorship funds allocations to PIAs in line with CS and needs.
Designs
measures to ensure integration of sponsorship projects with grants
projects for learning, effectiveness and maximisation of impact to
communities.
Builds
relationships with NOs and donors for sharing and learning so as to
highlight impactful projects for scale up and expansion.
Oversees
the coordination of the preparation, consolidation, analysis and
submission of country and PUs budgets to the regional office (RO) as per
field budget instructions and guidelines;

Compliance
and Management of Risks:

Child
Protection: ensure the compliance and coherence of Plan’s Child Protection
Policy at all times to safeguard and protect children from all forms of
abuse;
Risk
Management: Ensure systems and processes are in place to identify and
manage risks including developing, updating and submitting countrywide
risk register in line with the Global Risk Management policy, and ensuring
that risks are adequately identified, assessed, mitigated and reported on
through risk registers at all levels in the country.
Policies
and procedures: coordinates with relevant heads of Department/Section so
that systems and processes are in place to comply with global policies,
standards and procedures and legal requirements.
Health
and Safety: oversees the development and implementation of health and
safety standards in compliance with the host country laws and the global
health and safety policy;
Loss
and Incident reporting: report timely and consistently all losses and
incidents, including updates, to the International Headquarters (IH) and
the RO;

Team
Development and People Management:

Ensures
that all programme teams are operating as high-performance teams and have
clear accountability lines.
All
programme staff understand, adopt and live the Values and Behaviours
framework in their daily work and life.
Team
building and maintenance: establish, agree, communicate and monitor
standard of performance and behaviours of the team through IAPs, and key
performance indicators (KPI’s) that are agreed annually, and monitored and
updated quarterly.
Team
members have the necessary skills, training and development to be able to
effectively deliver on their roles, as well as provide the needed coaching
and mentoring for career advancement.

Procedures,
Process and Applications Support:

Applications
and systems support: oversees the in-country rollout of corporate systems,
policies, procedures and applications that contribute to programme quality
and efficiency as well as meet compliance standards and donor
requirements.
Global
and regional policies and procedures: oversee the rollout of global and
regional policies and ensure compliance to standard procedures.

Dealing
with Problems

Ability
to quickly understand and assimilate the complexity of Plan’s business
model, systems and procedures, organisational structures and
decision-making processes.
Analyses
and provides quick solutions to constraints related to design and
implementing programmes in a strategic manner.
Develops/establishes
protocols/processes on programmatic aspects to translate strategies into
implementation plans and deliverables.
Capable
to work in a matrix management setup and to work collaboratively with
functional leads at different levels.
Good
understanding of people and project management, systems and standards and
be able to propose appropriate solutions to achieve efficiency and
effectiveness.
Ability
to provide support to PIAs and the country office staff to address child
protection issues and other incidents.
Ability
to identify critical and systemic risks and take timely and appropriate
actions.

Key
relationships

To
maximize overall program impact through the optimized contributions of others,
the post holder will be required to initiate, develop and maintain a range of
working relationships, including but not limited to:

Internal

Country
Director,
Communications
Internal
Controls
Country
Programme and Sponsorship Team
Country
HR Team
Country
Finance and Administration Team
National
Offices (NOs)
Regional
Office Team
International
Headquarters
Other
Country Offices.

External

Government
counterparts,
Donors,
Implementing
partners and
INGOs,
NGOs, CBOs and Clusters members
Other
development organizations.

Technical
expertise, skills and knowledge

Essential

Sound
understanding of integrated development and critical analysis of root
causes of child poverty.
Demonstrable
knowledge on key issues in development regarding Global Goals, UNCRC and
CEDAW particularly around child rights.
Excellent
knowledge of strategic planning process.
Knowledge
of effective participatory MER systems and processes.

Fluency
in English both spoken and written. Knowledge of French, an asset
Knowledge
of the geopolitical factors affecting child-poverty in the country as well
as the political, social and economic opportunities for development are an
advantage.

Desirable

A
master’s degree, preferably in development from a University of repute
10-15
years of experience (including international) in managing development
programs and preference with disaster response with large and complex
budget
Exceptional
conceptual and strategic thinking skills
Ability
to train, mobilize, and manage both international and national staff
Flexibility
and ability to multi-task under pressure;
Ability
to work well in unstable and frequently changing
Ability
to communicate and negotiation at different levels and effective
interpersonal skills, including the ability to build relationships with
colleagues with diverse experiences
Excellent
written and oral communication skills, including presentation and public
speaking
Strong
analytical and problem solving skills
Leadership
analysis/coaching and mentoring skills
Strong
team building and motivational skills

Leadership
Behaviours

Striving
for high performance:

Achieves
clarity and accountability among whole team of their individual and
collective objectives;
Holds
self and others to account to deliver on agreed goals and standards of
behaviour.
Organises
work clearly and effectively within the team;
Deals
with poor performers by either improving their contribution or managing
their exit, if appropriate.

Strategic
thinking and innovation:

Creates
strong strategic direction for own part of organisation in wider Plan
context;
Flexible
approach to managing and prioritizing high workload and multiple tasks in
a faced paced environment with tight deadlines.
Major
contributor to direction in the management team of which they are a
member;
Flexible
in responding to new demands presented in emergency situations.

Decision
making and risk management:

Can
address complex problems in a balanced way;
Good
judgment in decision-making, making best use of available information and
looking at risks and mitigation measures.
Willing
to make difficult or unpopular decisions and stand by them.

Influence
and communication:

Uses
the potential of varied cultures to reach solutions;
Excellent
listener who understands and shows sensitivity to the views of others;
Forms
good relationships quickly with wide range of people, including those in
positions of power and who have different views/ interests;
Represents
Plan effectively with senior people in external stakeholder organisations;
Understands
external and internal politics and able to navigate these;
Communicates
with clarity and passion both 1-1 and with large groups;
Effective
negotiator in complex situations;
Assertive
without being aggressive.

Building
effective teams and partnerships:

Creates
a highly motivated team with a unified purpose;
Modifies
own view to get best outcome for organisation;
Contributes
effectively to work of other functions/ units and to management team as a
whole
Able
to build partnerships and improve relationships;
Resolves
conflict effectively in own team or across boundaries.

Developing
people:

Continuously
uses both 1-1 and team situations to develop others;
Organises
work to give others development opportunities;
Deals
effectively with mistakes and re-motivates those involved.

Self-awareness
and resilience:

Aware
of own strengths, weaknesses and pro-active in using feedback and
self-development
Aware
of impact on others and uses impact to create positive climate at work
Manages
own workload effectively and manages stress without harm to self or others
Positive
about change and able to cope well with ambiguity and support others in
doing so

Plan
International’s Values in Practice

We
are open and accountable

Promotes
a culture of openness and transparency, including with sponsors and
donors.
Holds
self and others accountable to achieve the highest standards of integrity.
Consistent
and fair in the treatment of people.
Open
about mistakes and keen to learn from them.
Accountable
for ensuring we are a safe organisation for all children, girls &
young people

We
strive for lasting impact

Articulates
a clear purpose for staff and sets high expectations.
Creates
a climate of continuous improvement, open to challenge and new ideas.
Focuses
resources to drive change and maximise long-term impact, responsive to
changed priorities or crises.
Evidence-based
and evaluates effectiveness.

We
work well together

Seeks
constructive outcomes, listens to others, willing to compromise when
appropriate.
Builds
constructive relationships across Plan International to support our shared
goals.
Develops
trusting and ‘win-win’ relationships with funders, partners and
communities.
Engages
and works well with others outside the organization to build a better
world for girls and all children.

We
are inclusive and empowering

We
empower our staff to give their best and develop their potential
We
respect all people, appreciate differences and challenge equality in our
programs and our workplace
We
support children, girls and young people to increase their confidence and
to change their own lives.

Physical
Environment

Based
in the country office located in Kigali with extensive and regular local
travel as well as some international travel,
Ability
to travel to remote areas,
Current
security level for Uganda is low.

Level
of contact with children