Fosad Consulting Limited Personal Assistant Job Vacancy in Nigeria

Job Summary
The role is to provide high quality executive personal assistance and
administrative support to the Managing Director. Provide an efficient and
responsive administrative, organizational, and logistical service to the
Managing Director, helping him to manage and prioritize his time.

This position will be of key importance within the organisation and the
successful candidate must have previous experience within a fast-paced customer
facing environment. The job holder will need extensive knowledge of the
organisation, including the company’s aims and objectives.

The Managing Director will rely heavily on the jobholder, trusting that work
will be handled effectively and efficiently in his absence. Discretion and
confidentiality are therefore essential attributes of this role.

Primary Duties:

• Prepare travel arrangements, expense reports,
  and all items needed to ensure the Managing Director’s successful focus on
  external relations and organizational growth.
• Research, prioritize, and follow up on incoming
  issues and concerns addressed to the Managing Director, including those of
  a sensitive or confidential nature. Consult with the CEO in determining
  appropriate course of action, referral or response.
• Provide a bridge for clear communication and
  maintain credibility, trust and support between the office of the Managing
  Director and staff.
• Work closely and effectively with the Managing
  Director to keep him well informed of upcoming commitments and
  responsibilities, and follows up appropriately. Acts as a “barometer,”
  having a sense for the issues taking place in the internal and external
  environments and keep the CEO updated.
• Draft acknowledgement and thank you letters,
  personal correspondence, and other tasks that facilitate the CEO’s ability
  to effectively lead the organization. Prioritize conflicting needs; handle
  all matter expeditiously, proactively, and follow through on projects to
  successful completion, often with deadline pressures.
• Manage the Managing Director’s office ensuring
  the proper documentation and record keeping on behalf of the CEO.
• Filter general information, queries, phone
  calls and invitations to the MD by redirecting or taking forward such
  contact as appropriate.
• Occasionally travelling with Managing Director
  to take notes or dictation at meetings or to provide general assistance
  during business trips.
• Deputizing for the Managing Director, making
  decisions and delegating work to others in his absence.
• Ensure the Managing Director is fully briefed
  on, or prepared for engagements he is involved in.
• The job holder may be required to perform
  other ad-hoc tasks that may be deemed necessary.

• Complete a broad variety of administrative
  tasks for the Managing Director including managing an extremely active
  calendar of appointments, plan, coordinate and ensures the Managing
  Director’s schedule is followed and respected; acts in a “gatekeeper”
  capacity, creating win-win situations for direct access to CEO’s time and
  office.
• Composing and preparing correspondence;
  monitors and responds to emails; researches required information or
  background on organizations and individuals.
• Sets up meeting files, scheduling and
  calendaring meetings, sets meeting agendas, setting location, time, and
  appropriate duration, identifying, inviting and confirming participants,
  facility arrangements where required.

• Excellent organisational skills
• Excellent communication skills, both verbal
  and written
• Professional telephone manner
• Proven ability to work under pressure and to
  tight deadlines
• Bright, confident personality
• Well presented
• Highly personable
• Flexible and mature approach with ability to
  work unsupervised
• Willing to travel
• A second language such as French, Spanish or
  German will be an advantage

• A good university degree.
• Minimum of 6 years relevant experience at
  senior level in a well structured organization.
• Excellent written, verbal and non-verbal
  communication skills.
• Proficiency with applications such as word,
  Excel and PowerPoint
• High understanding of Dignity and Diversity in
  the workplace
• A good deal of common sense, etiquette and an
  ability to think on one’s feet
• Excellent typing skills, speed and accuracy
  essential
• Good computer literacy (MS Office, Excel,
  PowerPoint)