Amani Children’s Home in Moshi, Tanzania is
searching for an ambitious Executive Assistant, with a love for children, an
exemplary work ethic, years of solid experience and an endless enthusiasm for
pursuing a high standard of excellence, personally and professionally, to join
our management team as we grow our organization, rooted in our mission of
embracing homeless children and nurturing them to become self-sufficient young
adults and productive members of their communities.
searching for an ambitious Executive Assistant, with a love for children, an
exemplary work ethic, years of solid experience and an endless enthusiasm for
pursuing a high standard of excellence, personally and professionally, to join
our management team as we grow our organization, rooted in our mission of
embracing homeless children and nurturing them to become self-sufficient young
adults and productive members of their communities.
The ideal candidate will clearly possess the
following attributes:
following attributes:
The
clarity to quickly assess, prioritize and initiate tasks at hand and the
efficiency to follow them through, meeting deadlines with minimal guidance and
optimal results.
clarity to quickly assess, prioritize and initiate tasks at hand and the
efficiency to follow them through, meeting deadlines with minimal guidance and
optimal results.
The vision
and foresight to implement, manage and successfully complete projects on time.
and foresight to implement, manage and successfully complete projects on time.
The intelligence
and wisdom to understand relevant issues and the confidence to share thoughts,
build consensus and accept decisions.
and wisdom to understand relevant issues and the confidence to share thoughts,
build consensus and accept decisions.
The
organizational skills necessary to effectively balance a multitude of tasks and
details while keeping an overall perspective.
organizational skills necessary to effectively balance a multitude of tasks and
details while keeping an overall perspective.
English
written, verbal and communication skills that are impeccable with a commitment
to learning Swahili.
written, verbal and communication skills that are impeccable with a commitment
to learning Swahili.
The
analytical knowledge to work with and interpret statistical, financial and
forecast numbers with accuracy.
analytical knowledge to work with and interpret statistical, financial and
forecast numbers with accuracy.
The
ability to maintain confidentiality, sensitivity and respect for donors,
co-workers and children while demonstrating professionalism and compassion at
all times.
ability to maintain confidentiality, sensitivity and respect for donors,
co-workers and children while demonstrating professionalism and compassion at
all times.
A complete
awareness and appreciation of the cultural impact and issues facing NGOs in
emerging nations.
awareness and appreciation of the cultural impact and issues facing NGOs in
emerging nations.
The
collaborative spirit necessary to work and communicate as a management team
member while concurrently working independently.
collaborative spirit necessary to work and communicate as a management team
member while concurrently working independently.
Enjoy
meeting and working with a variety of people in a variety of situations and
have the interpersonal skills required to read situations, evaluate options,
react appropriately and establish lasting relationships.
meeting and working with a variety of people in a variety of situations and
have the interpersonal skills required to read situations, evaluate options,
react appropriately and establish lasting relationships.
A positive
and joyful attitude towards work and life, as well as the grace to remain
flexible when the unexpected is inevitably encountered along the way.
and joyful attitude towards work and life, as well as the grace to remain
flexible when the unexpected is inevitably encountered along the way.
A
commitment to Amani’s mission, image, vision and values and supportive
willingness to enhance our goals as we grow our organization.
commitment to Amani’s mission, image, vision and values and supportive
willingness to enhance our goals as we grow our organization.
Be willing
to commit to living and working in Moshi for at least 2 years, and hopefully
longer.
to commit to living and working in Moshi for at least 2 years, and hopefully
longer.
In addition, the ideal candidate will meet the
following experience and education criteria:
following experience and education criteria:
7+ years
of senior administrative experience
of senior administrative experience
Experience
working in a non-profit/NGO fast-paced environment
working in a non-profit/NGO fast-paced environment
Experience
working closely with other cultures
working closely with other cultures
Experience
traveling and living in emerging nations
traveling and living in emerging nations
Bachelor’s
degree (with preference to Master’s)
degree (with preference to Master’s)
Experience
and expertise with technology and computers
and expertise with technology and computers
Experience
being responsible and held accountable for proven results
being responsible and held accountable for proven results
Experience
anticipating problems and resolving issues
anticipating problems and resolving issues
The Executive Assistant will provide overall
administrative support to the Executive Director, making a vital contribution
to efficient office operations with particular attention to detail and focus on
results.
administrative support to the Executive Director, making a vital contribution
to efficient office operations with particular attention to detail and focus on
results.
Some of the specific tasks the chosen candidate
will be required to perform include:
will be required to perform include:
Schedule,
arrange, attend and coordinate meetings – prepare presentations, take minutes,
summarize discussions and follow-up as needed
arrange, attend and coordinate meetings – prepare presentations, take minutes,
summarize discussions and follow-up as needed
Oversee a
high volume of communications, especially email – Draft responses, edit or
offer thoughtful input to Executive Director’s correspondences and follow-up on
all communications
high volume of communications, especially email – Draft responses, edit or
offer thoughtful input to Executive Director’s correspondences and follow-up on
all communications
Help with
management and donor reporting, financial analysis, budgeting and expense
reporting
management and donor reporting, financial analysis, budgeting and expense
reporting
Ensure the
integrity and privacy of the children’s database information
cross-departmentally
integrity and privacy of the children’s database information
cross-departmentally
Keep the
organization’s job descriptions relevant and assist with recruiting as needed
organization’s job descriptions relevant and assist with recruiting as needed
Conduct
internet research, summarize findings and develop recommendations
internet research, summarize findings and develop recommendations
Promote
code of ethics policies and procedures, managing annual reviews
code of ethics policies and procedures, managing annual reviews
Keep the
lines of inter-organization communications running smoothly
lines of inter-organization communications running smoothly
Work on
special projects alone or in collaboration with other staff members, ensuring
progress and conclusions
special projects alone or in collaboration with other staff members, ensuring
progress and conclusions
Offer
input and insight into contracts and negotiations
input and insight into contracts and negotiations
Coordinate
travel arrangements for conferences and donor meetings
travel arrangements for conferences and donor meetings
How to apply:
To apply, please send your cover letter and resume
exemplifying your qualifications to Diane: diane@amanikids.org by February 28, 2013. Any
questions regarding this position can also be directed here and will be
answered in a timely manner.
exemplifying your qualifications to Diane: diane@amanikids.org by February 28, 2013. Any
questions regarding this position can also be directed here and will be
answered in a timely manner.
