ADMINISTRATIVE
ASSOCIATE/EXECUTIVE ASSISTANT
ASSOCIATE/EXECUTIVE ASSISTANT
Location : Dar Es Salaam, TANZANIA
Application
Deadline : 27-Jan-14
Deadline : 27-Jan-14
Additional
Category : Management
Category : Management
Type of
Contract : Service
Contract
Contract : Service
Contract
Post Level : SB-3
Duration of
Initial Contract : 1 year
Initial Contract : 1 year
Background
The UN
Women, grounded in the vision of equality enshrined in the Charter of the
United Nations, works for the elimination of discrimination against women and
girls; the empowerment of women; and the achievement of equality between women
and men as partners and beneficiaries of development, human rights,
humanitarian action and peace and security. Placing women’s rights at the
centre of all its efforts, the UN Women will lead and coordinate United Nations
system efforts to ensure that commitments on gender equality and gender
mainstreaming translate into action throughout the world. It will provide
strong and coherent leadership in support of Member States’ priorities and
efforts, building effective partnerships with civil society and other relevant
actors.
Women, grounded in the vision of equality enshrined in the Charter of the
United Nations, works for the elimination of discrimination against women and
girls; the empowerment of women; and the achievement of equality between women
and men as partners and beneficiaries of development, human rights,
humanitarian action and peace and security. Placing women’s rights at the
centre of all its efforts, the UN Women will lead and coordinate United Nations
system efforts to ensure that commitments on gender equality and gender
mainstreaming translate into action throughout the world. It will provide
strong and coherent leadership in support of Member States’ priorities and
efforts, building effective partnerships with civil society and other relevant
actors.
Tanzania is
a One UN Pilot country, implementing UN Reform, through Delivering as One. The
National Poverty Reduction Strategies for Tanzania and Zanzibar commit to
gender equality in all areas of focus, with a specific aim to reduce gender
inequality across the regions.
a One UN Pilot country, implementing UN Reform, through Delivering as One. The
National Poverty Reduction Strategies for Tanzania and Zanzibar commit to
gender equality in all areas of focus, with a specific aim to reduce gender
inequality across the regions.
The
Administrative Associate reports to the Operations and Finance Manager and is
responsible for performing a variety of finance and administrative tasks and
services in the Country Office (CO) and support to the Representative’s Office
ensuring timeliness, accuracy and compliance with UN Women rules,
regulations, processes and procedures and promotes a client, quality and
results oriented approach.
Administrative Associate reports to the Operations and Finance Manager and is
responsible for performing a variety of finance and administrative tasks and
services in the Country Office (CO) and support to the Representative’s Office
ensuring timeliness, accuracy and compliance with UN Women rules,
regulations, processes and procedures and promotes a client, quality and
results oriented approach.
The Administrative Associate works in close collaboration
with the Finance Analyst as well as with operations, programme and other teams
in the office and Sub-Regional Office (SRO), and effectively liaises with the
Resident Coordinator’s Office and relevant UN Agencies under UN Delivering as
One in Tanzania to exchange information and ensure consistent service de
with the Finance Analyst as well as with operations, programme and other teams
in the office and Sub-Regional Office (SRO), and effectively liaises with the
Resident Coordinator’s Office and relevant UN Agencies under UN Delivering as
One in Tanzania to exchange information and ensure consistent service de
Duties and
Responsibilities
Responsibilities
- Administrative support services and effective
and efficient functioning of the Country Office - Effective and efficient functioning of the
Representative’s Office - Ensures provision of effective communications
and administrative support to the office - Support to the administration and procurement
needs of the Country Office - Facilitation of knowledge building and
knowledge sharing
Competencies
FUNCTIONAL
COMPETENCIES
COMPETENCIES
- Ability to perform a broad range of
administrative activities related to operations resources management and
services - Good organizational skills
- Ability to research, select relevant
information and maintain accurate records and data base. - Knowledge of procurement rules and best
practices - Good application skills of IT tools and
management systems - Tact and diplomacy in dealing with the
Representative and her/his appointments and visitors
Required
Skills and Experience
Skills and Experience
Education
- Completion of Secondary education and Diploma
in Business Administration or Public Administration required. - First University Degree in Business or Public
Administration or Social Sciences desirable but not required.
Experience
- Minimum of 6 years of experience in
administration in a large corporation or international organization,
required. - Previous work experience with the UN a strong
advantage. - Experience in the usage of computers and
office software packages (MS Word, Excel, etc) and advanced knowledge of
spreadsheet and database packages, experience in handling of web based
management systems. - UN Procurement certification level 1 and 2 a
strong advantage. - Personal commitment to the mandate of UN Women
Language
requirement:
requirement:
- High level written and oral proficiency in
English and Kiswhahili is required.
UNDP is
committed to achieving workforce diversity in terms of gender, nationality and
culture. Individuals from minority groups, indigenous groups and persons with
disabilities are equally encouraged to apply. All applications will be treated
with the strictest confidence.
committed to achieving workforce diversity in terms of gender, nationality and
culture. Individuals from minority groups, indigenous groups and persons with
disabilities are equally encouraged to apply. All applications will be treated
with the strictest confidence.
How to Apply
Interested candidates are required to click hereto apply
Closing Date: Monday, 27 January 2014
