Under the overall
supervision of the Chief of Mission and the direct supervision of the Resource
Management Officer and in coordination with Project Manager or National
Admin/Finance Officer the incumbent will carry out the following duties and
responsibilities:
Core Functions /
Responsibilities:
1. Verify invoices and documents submitted by suppliers and service providers;
2. Ensure all supporting documentation and signatures are obtained before
finalizing vouchers. Obtain appropriate approvals, process payments to
suppliers; Ensure all payments are paid on a timely manner;
3. Prepare monthly accounting report and the attachment of supporting documents
for the review and certification by RMO & Project Manager or National Admin/Finance
Officer.
4. Reconcile on a monthly basis all pending vendor accounts;
5. Assist in bank reconciliation of the various IOM Bank accounts.
6. Ensure files of all financial instructions/guidelines are maintained and
appropriate internal controls are in place
7. Maintain a filing system for vouchers and all other financial documentation
8. Maintain the Petty Cash account
9. Provide daily assistance to supervisor in ensuring proper internal controls
of finance are in place
10. Coordinate all accounting issues with other colleagues in the Finance
Department
11. Bring to the attention of the RMO any relevant financial and budgetary
issues
12. Any other duties that may be assigned
Required
Qualifications and Experience
Education
Holder of a Secondary School Diploma, with 4 years’ working experience; Or
Bachelor’s Degree combined with 2 years working experience in Accounting or
Finance or related field;
Strong Computer skills especially in Ms Excel, Word and Outlook
Ability to pay close attention to details and work with minimal supervision
Ability to work under pressure and meet deadlines
Ability to work effectively and harmoniously with a team of colleagues
Time Management and planning for accounting cycles
Able to set up internal record tracking
Experience
Demonstrated ability to maintain accuracy and confidentiality in performing
responsibilities.
Previous work experience with an international organization and NGOs dealing
with refugees would be a strong advantage
Languages
Fluency in English and Kiswahili is required.
Required
Competencies
Behavioural
Accountability – takes responsibility for action and manages constructive
criticisms
Client Orientation – works effectively well with client and stakeholders
Continuous Learning – promotes continuous learning for self and others
Communication – listens and communicates clearly, adapting delivery to the
audience
Creativity and Initiative – actively seeks new ways of improving programmes or
services
Leadership and Negotiation – develops effective partnerships with internal and
external stakeholders;
Performance Management – identify ways and implement actions to improve
performance of self and others.
Planning and Organizing – plans work, anticipates risks, and sets goals within
area of responsibility;
Professionalism – displays mastery of subject matter
Teamwork – contributes to a collegial team environment; incorporates gender
related needs, perspectives, concerns and promotes equal gender participation.
Technological Awareness – displays awareness of relevant technological
solutions;
Resource Mobilization – works with internal and external stakeholders to meet
resource needs of IOM.
Other
Any offer made to the candidate in relation to this vacancy notice is subject
to funding confirmation.
Appointment will be
subject to certification that the candidate is medically fit for appointment
and verification of residency, visa and authorizations by the concerned
Government, where applicable.
Only candidates
residing in either the country of the duty station or from a location in a
neighbouring country that is within commuting distance of the duty station will
be considered. In all cases, a prerequisite for taking up the position is legal
residency in the country of the duty station, or in the neighbouring country located
within commuting distance, and work permit, as applicable.
How to apply:
Interested candidates should fill in the PH form, submit CV and cover letter
indicating Vacancy Notice number with 3 professional references and contacts to
tzvacancy@iom.int
Or send applications
to the address below;
International
Organization for Migration Mission in the United Republic of Tanzania
Slipway Road, off Chole Road, Plot # 1365 Msasani. PO Box 9270 Dar es Salaam,
Tanzania
Kindly note only
shortlisted candidates will be contacted.
