War
Child programme in Uganda
War Child Holland
(WCH) has been working in Uganda since 2004, mainly in the Lord’s Resistance
Army (LRA) affected areas. As the situation in Uganda has stabilized, WCH has
closed its programs related to the LRA conflict and started a refugee response
program in early 2016 in the West Nile region, offering psychosocial support to
children, young people and families in the refugee and host communities. In
addition to psychosocial support, the country office is in the process of
establishing education projects with partners.
Your
challenge
Ensure that
supporting processes are running effectively and efficiently to enable
programme staff and other stakeholders to carry out the War Child Programme.
The Operations Support Manager (OSM) ensures a transparent and reliable
processes and generates management information for the stakeholders. The OSM
directly manages three national staff members: the Logistics Coordinator, the
Junior Finance Officer, and the Senior Human Resources Officer. The OSM reports
to the Country Director (CD).
Financial
Management & Administration
- Supports
the CD in maintaining efficient financial control (of cash flows, local
payment, etc.), accountability standards, procedures and records; - Ensures
preparation of budgets, financial management and generates financial
management information for stakeholders (CD, Field Location Manager (FLM)
and Head Office (HO)); - Ensures
the significant and normative role and participation of the support
department during the project cycle (design, implementation, and
reporting); - Ensures
financial management policy, and guidelines are followed in all locations; - Ensures
accurate, timely and correct bookkeeping and other financial records and
its compilation into monthly financial report for the HO; - Ensures
secured money transfers and bank relations.
Logistics and
Information & Communication Technology
- Enhances
systems and guidelines for the logistics department of the mission on:
procurement procedures, and store control (equipment, radio & vehicle
use and maintenance, fuel tracking, etc.); - Reviews
logistics manual, and ensures logistics policy and guidelines are followed
in all locations (as a delegated responsibility of the CD); - Ensures
quality control and compliance of the department coordinator for
procurement and management of supplies, vehicles, assets, stock, PC’s,
server and communication (as a delegated responsibility of the CD); - Ensures
quality of logistical aspects of security management (related to
communication systems, vehicles, etc.); - Ensures
timely Management of NGO registration, work permits, visa and insurance
issues; - Responsible
for quality and security in the management and maintenance of IT and
communications (laptops, printers, telephone and other means related to
Information and Communication Technology) and for up-to-date software to
enable functioning of IT-equipment.
Human Resources
Management, staff management and capacity building
- Ensures
proper HR administration throughout the mission and enhances HR
administration tools and guidelines (including salary payments), and
updating the HRM manual accordingly; - Ensures
that the National Staff HRM policies (HRM instruments and systems),
following the War Child policies, are in place and adhered to; - Ensures
that HR administrative policies and practises are in line with local
legislation; - Advises
the CD the national HR/Admin Coordinator and FLM on HR administration and
policies; - Reports
relevant developments on HR administration and policies in the field to
the support department at the HO; - Build
capacity of local partners in finance/logistics/HR/admin processes; - Manages
(guides, coaches, coordinates, controls and develops) the finance,
logistics (including IT) and HR Support Coordinators at the country office
and provides technical supervision to support staff in the different field
locations.
Profile
- Knowledge
of financial administration, logistic procedures (including procurement
and maintenance), IT (computer, network, and communication means) and
HR-administration; - Shown
experience in a similar position especially logistics, HR and financial
administration; - A
minimum of 4 years of relevant experience in a management position within
an international environment, preferably within a NGO; - Preferably
a minimum of 2 years of field experience in developing countries and
(post) conflict areas; - Experience
in HR administration and the development of HR policies; - Experience
of working with automated accounting systems (SAGE experience is an added
value); - Experience
living and working in complex security contexts; - Proactive
search for, and utilize organizational resources; - Excellent
social and communication skills; - Planning
and organizational capabilities; - Capability
to decide in tactical and operational issues; - Team
player and hands-on mentality; - Result
focused and cost-conscious; - Required:
fluency in English (verbal and written); - Capacity
to advise and coach executive staff to reach results and quality in their
daily management; - Affinity
with the War Child Mandate.
Organization: War
Child Holland
Job location: Kampala, Uganda
Starting date: As soon as possible
Uganda is an
accompanied posting.
An expatriate
candidate is allowed to bring a partner and/or children.
War Child offers a
challenging job, within an inspiring and motivated team of people, and the
backup of a strong and professional organisation in The Netherlands. War Child
offers good remuneration and excellent benefits. Please visit our website www.warchildholland.org for more
information on the organisation and the programme.
Interested and
qualified candidates are invited to apply before 11 September 2017. Make
sure to upload your English CV consisting of maximum two pages,
and answer our questionnaire (please note that a coverletter is not requested)
through the following hyperlink: http://warchild.onlinevacatures.nl/en/Vacancy/Apply/86889
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The safety of
children is essential to War Child. War Child does not tolerate or accept any
form of abuse. This subject is addressed in our recruitment and selection
procedures.
Disclaimer
• Only
applications received via our website will be processed. • If we appoint a suitable candidate before the
given closing date, we reserve the right to remove the vacancy from our website
before that date. In such a case, any responses received after that time will
not be processed. •
It could be that during our selection process, the closing date for the vacancy
is extended. If so, and you have not yet heard from us, your application is
still considered.
