U.S. Embassy Monrovia,
Liberia
ANNOUNCEMENT NUMBER: 12-09
OPEN TO: ALL INTERESTED CANDIDATES (Current employees serving a probationary period are not eligible to apply)
POSITION: Shipment Supervisor, FSN-9, * FP-05
OPENING DATE: February 09, 2012
CLOSING DATE: February 23, 2012
WORK HOURS: Full-time; 40 hours/week SALARY: **Ordinarily Resident (OR): $17,006 per annum starting salary *Not-Ordinarily Resident (NOR): FP-05 (to be confirmed by Washington)
NOTE: ALL NON-LIBERIAN APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS ALLOWING WORK IN COUNTRY BEFORE BEING ELIGIBLE TO APPLY. The U.S. Embassy is seeking an individual for the position of Shipment Supervisor within the General Services Section.
BASIC FUNCTION OF POSITION: Directs and supervises a shipment and customs clearance unit which arranges for and facilitates the incoming and outgoing shipment and customs clearance of the household and personal effects, privately owned vehicles (POV), and other property of U.S. citizen personnel and of U.S. Government equipment and supplies.
MAJOR DUTIES AND RESPONSIBILITIES:
• Incumbent is responsible for the incoming and outgoing shipment and customs clearance of the personal property and effects of the U.S. citizen personnel and of U.S. Government equipment and supplies.
• Directs and supervises a unit of four employees engaged in the performance of these functions.
• Organizes the work of the unit so as to make best use of existing resources, makes work assignments, and develops work schedules.
• Trains employees in the performance of their duties, and provides them instructions on the responsibility for incoming and outgoing shipments and customs clearance of the personal property and effects of the U.S. citizen personnel and of U.S. Government equipment and supplies.
• Directs and supervises a unit of three to six employees engaged in the performance of these functions.
• Organizes the work of the unit so as to make best use of existing resources, makes work assignments, and develops work schedules.
• Supervises the direction and guidance in handling difficult, complex, and sensitive cases.
• Selects employees, approves leave, takes disciplinary action in most cases, and makes recommendation for promotion.
• Develops and maintains contacts with officials of shipping, packing, and local transfer companies, and with host country customs and other government officials to facilitate their solution of shipment and customs clearance problems.
• Keeps American supervisor advised as to problems and recommends solutions.
• Reviews and approves shipment and customs clearance paperwork and documentation.
• Reviews shipment, packing, and local transfer companies’ bills and complaints concerning them and makes recommendations to embassy officials on these matters.
• Keeps records and prepares reports and correspondence on various aspects of shipment and customs clearance matters.
• May handle very complex or sensitive cases personally.
• Directs and coordinates the expediting of all official travel on scheduled arrival or departure to and from airport by alternating and assigning expediters accordingly.
• Reviews shipment and customs clearance paperwork and documentation.
• Reviews shipment and packing and local transfer companies’ bills and complaints concerning them and makes recommendations to embassy officials on the matters.
• Keeps records and prepares reports and correspondence on various aspects of shipment and customs clearance matters.
• Reviews vehicle listing (Official and POV) for changes and communicates same with the agency concerned.
• Issues USG bill of lading (GBLs) for outgoing shipments for State and DOD.
• Ensures the processing of applicants for driver’s license, vehicle registration, and official and private auto insurance.
• Performs special assignments as required.
QUALIFICATIONS:
1. University degree required in Business Administration or related field
2. Three to five years of progressively responsible experience in shipment and transportation or a closely related field.
3. Level 4 English ability is required.
4. A detailed knowledge of the Department of State and Department of Defense regulations and procedures governing the shipment of household and personal effects, POV and other private property, and U.S. Government equipment and property. A detailed knowledge of the host government’s customs and other related requirements and procedures. A broad knowledge of shipment industry practices, and of the capabilities and reliability of local transfer and packing companies.
5. Must possess supervisory and management ability to organize, manage, and supervise the shipment and customs clearance function effectively. Must be tactful, yet effective, in dealings with shipment and local transfer and packing companies and with customs and other host government officials and U.S. citizen personnel.
A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office, (231) 777-054824) and at http://monrovia.usembassy.gov/vacancies.html.
SELECTION PROCESS: When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
ADDITIONAL SELECTION CRITERIA:
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment. 5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
TO APPLY: Interested candidates for this position must submit the following for consideration of the application:
1. Universal Application for Employment (UAE) as a Locally Employed Staff or Family Member (DS-174); or
2. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus
4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application. 5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above. 3A.
If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE. Failure to do so will result in an incomplete application:
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class/Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. References
SUBMIT APPLICATION TO: Human Resources Office Attention: Shipment Supervisor American Embassy P. O. Box 98 1000 Monrovia 10 Liberia Drop in application box at Gate #3 The Universal Application Form (DS-174) can be picked up at Gate 3 or the Human Resources Office or accessed on line.
Application Deadline: Feb 23, 2012
