Save the Children,Administration & Logistics Officer Jobs in Rwanda(a day to go)

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02/02/2016

k together, with partners, to inspire breakthroughs in the way the world
treats children and to achieve immediate and lasting change in their lives.
Save the Children works in fourteen districts in Rwanda with a current staff
complement of approximately 120 staff.

• Management
  of the Field Office Logistics; implement the country logistics policies
  and procedures for the management of the supply chain: procurement,
  transport and distribution, warehousing and stock management, and for the
  management of vehicle fleets, communication systems, and assets.

• Ensure
  that Save the Children minimum standards and logistics policies are
  implemented and adhered to throughout the Office and that the requirements
  of the donor are also adhered to.

• Manage
  and support logistics staff including ensuring appropriate team
  structures, clear division of responsibilities, clear objectives,
  management of performance and to brief and support relevant staff as
  required.

• Ensure
  that the supply chain is appropriate and cost effective, based on budget,
  markets, infrastructure, nature of the Save the Children  programmes,
  and need for timely delivery

• Provide
  advice and support to senior management on logistics whilst providing
  timely reports

• Provide
  logistics training and capacity building as required across the programme

• Ensure
  that vehicles are checked on a daily basis, and liaise with the Logistics
  Manager to ensure that regular service and maintenance is carried out.

• Ensure
  vehicles have current and lawful documentation.

• Receive
  travel requests, and maintain trip schedules and Staff Movement Board.

• Tracking
  of all vehicles on the fleet, including movement planning and day-to-day
  allocation.

• Manage,
  maintain and ensure repair of vehicles in safe and efficient work order.

• Providing
  administrative support in the field office, including the front office
  functions (general communications, receiving of guests, e-mail, telephone
  and fax, postage, courier etc) for both Save the Children and Umuhuza
  staff located in the Gicumbi office

• Ensure
  timely Processing and monitoring the payment of utility bills

• Facilitate
  the renewal of agreements for Gicumbi premises

• Supervise
  the cleaner and ensure daily cleanliness of the field office premises
  & efficient operation of the kitchen

• Overseeing
  the overall maintenance of Save the Children office premises, facilities
  assets and equipment (physical work environment) in Gicumbi field office

• Supporting
  the processing of all contracts and leases before forwarding them to
  Kigali for signature

• Ensuring
  compliance with Health and Safety regulations

• Maintaining
  a proper filing system and ensuring all important documents are filed
  accordingly

• The
  post-holder will comply with all relevant Save the Children policies and
  procedures with respect to child safeguarding, safety and security, code
  of conduct, equal opportunities and other relevant policies

• Holds
  self accountable for making decisions, managing resources efficiently,
  achieving and role modelling Save the Children values

• Holds
  the team and partners accountable to deliver on their responsibilities –
  giving them the freedom to deliver in the best way they see fit, providing
  the necessary development to improve performance and applying appropriate
  consequences when results are not achieved

• Sets
  ambitious and challenging goals for themselves (and their team), takes
  responsibility for their own personal development and encourages others to
  do the same

• Widely
  shares their personal vision for Save the Children, engages and motivates
  others

• Future
  orientated, thinks strategically.

• Builds
  and maintains effective relationships, with their team, colleagues,
  members and external partners and supporters

• Values
  diversity, sees it as a source of competitive strength

• Approachable,
  good listener, easy to talk to

• Develops
  and encourages new and innovative solutions

• Willing
  to take disciplined risks

• Honest,
  encourages openness and transparency

• Degree
  in Administration or Logistics

• Relevant
  training in Logistics and Procurement

• Experience
  in Admin and Logistics

• Excellent
  oral and written communication skills in English and Kinyarwanda

• Strong
  interpersonal skills with the ability to demonstrate skills in supporting
  a multi- disciplined team through a period of change

• Analytical,
  decision making and strategic planning skills and the ability to handle
  multiple priorities

• Ability
  to coach, mentor, delegate appropriately and provide developmental
  guidance to supervised staff

• Competent
  level skills in core IT applications, particularly MS Office

• A
  commitment to the values and principles of Save the Children

• High
  level of commitment to the principles of development and to the
  organizational and programmatic goals of  Save the Children

• Base
  in Gicumbi or surrounded area will be an advantage