Rwanda Civil Society Platform (RCSP) Project Accountant and Project Coordinator Jobs Vacancies in Kigali, Rwanda

1.
PROJECT ACCOUNTANT

Vacancy
announcement: PROJECT ACCOUNTANT

Context:

The Rwanda Civil
Society Platform (RCSP) together with some of its members and partners namely:
Transparency International Rwanda, CLADHO, Pro-Femmes/TweseHamwe, Imbaraga,
AJPRODHO, Rwanda Women Network, ADENYA and ADI Terimbere, COPORWA, ADTS and
TubibeAmahoro, is implementing a three year project entitled EASD-R “Improving
Efficiency and
Accountability of Service Delivery in Rwanda” funded by the
European Union (EU). This project is aimed at strengthening the role of the
Rwandan Civil Society Organizations in Monitoring and improving the efficiency
and accountability of service delivery in Rwanda. It mainly focuses on
realising the four specific results which are:

Citizens
and CSOs have increased their capacity to monitor and inform national and
local policies and plans.
A
system for public service delivery monitoring and feedback involving
citizens directly is established and operational in four districts
(NYARUGURU, NGORORERO, GATSIBO GAKENKE) and in Kigali City.
Rwandan
CSOs monitor and generate status reports on the implementation of the
Government gender budget statements.
Rwandan
Citizens and CSOs are engaged in constructive policy dialogue at national
and local level, based on identified national and local level policy and
service delivery concerns.

It is in this regard
that the Rwanda Civil Society Platform is interested in recruiting a project accountant to
carry out the following tasks under the supervision of the Executive Secretary

Duties and
responsibilities

Summary of key
functions:

Execution
of day-to-day accounting operations of the EASD-R project and provide
accounting oversight to the EASD-R project partners
Ensure
efficient procurement and logistical services for EASD-R project

a) Execution
of day-to-day operations:

Ensure
full compliance of operations with EUROPEAN UNION and RCSP rules,
regulations and policies, and plan operations on a quarterly basis
Establishment
of collaborative arrangements with partners in the project,
Make
Use of internal standard operating procedures in Finance, Human Resources
Management, Procurement, Logistical and ICT services.
Constant
monitoring and analysis of the operating environment, timely readjustment
of the operations, advice on legal considerations and risk assessment.

b) CSO’s
financial resources management

Ensure
proper planning, expenditure tracking and audit of financial resources,
including extra-budgetary income in accordance with European Union and
RCSP rules and regulations.
Proper
management of the contributions, business process and accounting for
contributions to ensure that EADS-R financial operations are properly
identified, consistently and uniformly classified, recorded on a timely
basis and received with sufficient supporting documentation.
Plan,
execute and follow-up on bank reconciliations.
Organization
of cost-recovery mechanisms for all EADS-R projects/activities.
Organization
and oversight of EADS-R PROJECT cash management processes, including
liquidity management, recommendation of provision level, risk assessment,
bank relationship management; timely accounting and reconciliation of all
transactions, security for cash assets on site.
Monitoring
of financial exception reports for unusual activities, transactions and
investigation of anomalies or unusual transactions.
Follow-up
on transactions and payment approval on internet banking system.
Ensure
that all financial transactions are identified, recorded and verified in
compliance with EU/RCSP agreement as outlined in their MoU.
Prepare
all financial reports and ensure compliance with EU/RCSP’s MoU guidelines

c) Efficient
procurement and logistical services: The RCSP internal procurement
committee will be expanded and cover EASD-R project procurement activities
as well. It will be entrusted with the responsibility to oversee
procurement processes and logistical services in accordance with RCSP
rules and regulations.

Competencies

Bachelor
degree in accounting
Minimum
three year working experience in accounting
department
Knowledge
of accounting software
Making
recommendations regarding operation of systems within RCSP.
Identifies
and recommends remedial measures to address problems in systems design or
implementation.

Demonstrating
understanding how to manage grants awarded to CSO
Soliciting
feedback on service provision and quality
Fair
and transparent decision making; calculated risk-taking
Communication
skills:

2.
PROJECT COORDINATOR

Vacancy
announcement: PROJECT COORDINATOR Context: The Rwanda Civil Society
Platform (RCSP) together with some of its members and partners namely:
Transparency International Rwanda, CLADHO, Pro-Femmes/TweseHamwe, Imbaraga,
AJPRODHO, Rwanda Women Network, ADENYA and ADI Terimbere, COPORWA, ADTS and
TubibeAmahoro, is implementing a three year project entitled EASD-R“Improving
Efficiency and Accountability of Service Delivery in Rwanda” funded by the
European Union (EU). This project is aimed at strengthening the role of the
Rwandan Civil Society Organizations in Monitoring and improving the efficiency
and accountability of service delivery in Rwanda. It mainly focuses on realising
the four specific results which are:

Citizens
and CSOs have increased their capacity to monitor and inform national and
local policies and plans.
A
system for public service delivery monitoring and feedback involving
citizens directly is established and operational in four districts
(NYARUGURU, NGORORERO, GATSIBO GAKENKE) and in Kigali City.
Rwandan
CSOs monitor and generate status reports on the implementation of the
Government gender budget statements.
Rwandan
Citizens and CSOs are engaged in constructive policy dialogue at national
and local level, based on identified national and local level policy and
service delivery concerns.

It is in this regard
that the Rwanda Civil Society Platform is interested in recruiting a project
coordinator to carry out the following tasks under the supervision of the
Executive Secretary:

Provide
oversight and guidance to the Project Management Steering Committee (PMSC)
and implementing partners on all matters pertaining to the smooth
operation of the Project, in accordance with procedures and obligations
specified in the EASD-R project, RCSP-EU Agreement, Partners Sub-grant
agreements;
Prepare
and circulate minutes of the PMSC;
Oversee
the preparation, introduction and utilisation of a web-based advocacy and
accountability Management Information System;
Coordinate
all multi-faceted approaches, activities, initiatives, efforts related to
the successful implementation of the EASD-R project and which are crucial
to maintaining the project focus on the desired results;
Utilize
M&E skills to track, to follow the field work of the implementers
partners.
Facilitate
the Steering Committee to play its role in the project implementation
Produce
results oriented report, linked to the log frame of the project.
Receive
and arrange for reproduction and circulation of reports, and other Project
documentation from national and district implementing partners for
advocacy purposes;
In
close collaboration with project accountant prepare and secure
the submission of both the narrative and financial reports to the donor;
Improve
the communication between implementing partners , donors (EU and NPA) and
invite then to the Steering Committee meetings if necessary
Coordinate
and supervise the usage of project equipments;
Manage
project resources and administration to ensure proper utilization and
accountability of funds allocated to implementing partners;

Develop/manage
the M&E system to identify areas which need improvement in the project
implementation;
Plan
and prepare Mid-Term Review and final evaluation of the project;
Ensure
efficient and effective management of the transport
material for the benefits of the project implementation;
Identify,
understand and evaluate key issues relating to EASD-R and that affect
Rwandan citizens in their day-to-day life.
Work
closely with and facilitate implementing partners in planning
process and provide the required technical support in
the execution of their activities
Prepare
required qualitative, substantive, financial and procurement/contracting
progress reports to keep all relevant parties involved and to facilitate
timely and appropriate action.
Maintain
effective partnership with Government and implementing partners to
exchange critical and technical information and resolve program/project
implementation issues to ensure results are achieved as planned.
Identify,
document and disseminate best practices and lessons learned from EASD-R
project ;
Ensure
the sustainability of the project.

Candidates’
requirements

Master’s
degree with a minimum of three years of working experience in project
management and related fields.
Excellent
communication skills and the ability to clear and concise issues briefs and
reports in English;
Computer
literate.
Experience
as a team leader.
Fluency
in English and Kinyarwanda ;knowledge of French is an added
value

Application
submission

Qualified candidates
are invited to submit their application through one of the following email: info@rcsprwanda.org not later than
28th of February 2014 at 4pm. For more details, visit our
website: www.rcsprwanda.org
Application documents will be comprised of: