Closing
date: 03 Aug 2016
date: 03 Aug 2016
The
Program Finance team at Right To Play’s International Headquarters develops the
policies and procedures to support financial management, budgeting, reporting
and compliance, both internall
Program Finance team at Right To Play’s International Headquarters develops the
policies and procedures to support financial management, budgeting, reporting
and compliance, both internall
y for management and operational purposes and
externally for donor compliance. The team also provides direct budgeting and
financial reporting support to the Global Program Partnerships team in HQ for
their grant management responsibilities.
The
Program Finance Officer reports directly to the Manager, Program Finance. The
incumbent supports the Global Program Partnerships team with the budgeting and
financial reporting against a portfolio of program grants and contracts, in
compliance with both donor and Right To Play policies and procedures. He/she
provides the financial insights that accompany the programmatic and operational
reporting on the grant provided by the Global Program Partnerships team. The
incumbent also provides input to the Manager, Program Finance in the
development of policies and procedures that better support budgeting, financial
reporting and compliance for the entire organization.
Program Finance Officer reports directly to the Manager, Program Finance. The
incumbent supports the Global Program Partnerships team with the budgeting and
financial reporting against a portfolio of program grants and contracts, in
compliance with both donor and Right To Play policies and procedures. He/she
provides the financial insights that accompany the programmatic and operational
reporting on the grant provided by the Global Program Partnerships team. The
incumbent also provides input to the Manager, Program Finance in the
development of policies and procedures that better support budgeting, financial
reporting and compliance for the entire organization.
PRIMARY
RESPONSIBILITIES:
RESPONSIBILITIES:
Job
Responsibility #1:
Financial Monitoring And Reporting (30% of Time):
Responsibility #1:
Financial Monitoring And Reporting (30% of Time):
·
Designs, generates and analyzes financial reports for the donor and internal
management
Designs, generates and analyzes financial reports for the donor and internal
management
·
Provides program financial analysis and recommendations on spending rates, over
and under-spending and pattern of expenditure
Provides program financial analysis and recommendations on spending rates, over
and under-spending and pattern of expenditure
·
Reviews the monthly financial reports and follows-up on issues related to
coding; follows-up with the Regional Finance Team on reallocate/recode expenses
and other charges
Reviews the monthly financial reports and follows-up on issues related to
coding; follows-up with the Regional Finance Team on reallocate/recode expenses
and other charges
·
Prepares financial reports for donors for the assigned grants with narratives,
explaining any variances to project budgets
Prepares financial reports for donors for the assigned grants with narratives,
explaining any variances to project budgets
·
Coordinates closely with the Program team and the Finance team to contribute to
the annual revenue recognition and audit process
Coordinates closely with the Program team and the Finance team to contribute to
the annual revenue recognition and audit process
·
Supports and facilitates donor audits
Supports and facilitates donor audits
Job
Responsibility #2:
Budget Development And Technical Support (25% of Time):
Responsibility #2:
Budget Development And Technical Support (25% of Time):
·
Contributes to the development of project budgets, notes and narratives for
funding proposals; participates in proposal development for major grants
Contributes to the development of project budgets, notes and narratives for
funding proposals; participates in proposal development for major grants
·
Provides technical guidance on budget development for new grant proposals
Provides technical guidance on budget development for new grant proposals
·
Ensures that proposal budget aligns with donor requirements and RTP reporting
requirements
Ensures that proposal budget aligns with donor requirements and RTP reporting
requirements
·
Assists with the annual RTP budget development and upload process; coordinates
timely submission of budgets from assigned regions/countries
Assists with the annual RTP budget development and upload process; coordinates
timely submission of budgets from assigned regions/countries
·
Works with the Global Program Partnership team to ensure RTP activity based
budgets are aligned with approved grant budgets
Works with the Global Program Partnership team to ensure RTP activity based
budgets are aligned with approved grant budgets
·
Notifies program team of any significant budget changes that require donor
approval and recommends necessary communications
Notifies program team of any significant budget changes that require donor
approval and recommends necessary communications
·
Submits revised budgets received from Country Offices to the Finance HQ team
Submits revised budgets received from Country Offices to the Finance HQ team
·
Maintains accurate and accessible records of uploaded budget for assigned
regions/countries
Maintains accurate and accessible records of uploaded budget for assigned
regions/countries
Job
Responsibility #3: Grant Contract Review (20% of Time):
Responsibility #3: Grant Contract Review (20% of Time):
·
Reviews draft contracts and provides advice on financial compliance; supports
negotiations with donors, as required
Reviews draft contracts and provides advice on financial compliance; supports
negotiations with donors, as required
·
Ensures that financial contract requirements are fully understood and met by
the relevant stakeholders. For large and complex grants, conducts briefings for
relevant staff across the organization on financial compliance
Ensures that financial contract requirements are fully understood and met by
the relevant stakeholders. For large and complex grants, conducts briefings for
relevant staff across the organization on financial compliance
·
Maintains archive of grant contracts and amendments, for all assigned grants,
both electronic and hard copy
Maintains archive of grant contracts and amendments, for all assigned grants,
both electronic and hard copy
·
Maintains information on related sub-contract agreements with partners, for all
assigned grants
Maintains information on related sub-contract agreements with partners, for all
assigned grants
Job
Responsibility #4:
Capacity Building On Grant Compliance And Financial Reporting (20% of
Time):
Responsibility #4:
Capacity Building On Grant Compliance And Financial Reporting (20% of
Time):
·
Provides training and support as needed to different stakeholders in areas of
proposal budget development, financial reporting, and compliance
Provides training and support as needed to different stakeholders in areas of
proposal budget development, financial reporting, and compliance
·
Contributes to the development of RTP financial policies, procedures and
systems
Contributes to the development of RTP financial policies, procedures and
systems
Job
Responsibility #5: Performs Other Duties as Assigned (5% of Time):
Responsibility #5: Performs Other Duties as Assigned (5% of Time):
MINIMUM
QUALIFICATIONS (must have):
QUALIFICATIONS (must have):
EDUCATION/TRAINING/CERTIFICATION:
·
University degree in any of the following areas; accounting, business,
management, finance or related discipline
University degree in any of the following areas; accounting, business,
management, finance or related discipline
EXPERIENCE:
·
5 years of experience in a grants finance role preferably in a large or
international NGO
5 years of experience in a grants finance role preferably in a large or
international NGO
·
Direct experience with government international development agencies such as
USAID, GAC, NORAD or other European agencies
Direct experience with government international development agencies such as
USAID, GAC, NORAD or other European agencies
·
Experience building sophisticated financial tracking and reporting systems
Experience building sophisticated financial tracking and reporting systems
COMPETENCIES/PERSONAL
ATTRIBUTES:
ATTRIBUTES:
·
Strong analytical skills with attention to detail
Strong analytical skills with attention to detail
·
Team player and strong interpersonal skills
Team player and strong interpersonal skills
·
Works effectively with people from different backgrounds
Works effectively with people from different backgrounds
·
Excellent communication skills
Excellent communication skills
·
Good time management and ability to prioritize multiple responsibilities
Good time management and ability to prioritize multiple responsibilities
TECHNICAL
SKILLS:
SKILLS:
·
Strong Microsoft Office skills, especially in Excel
Strong Microsoft Office skills, especially in Excel
·
Financial analysis, budgeting, and financial reporting
Financial analysis, budgeting, and financial reporting
LANGUAGES:
·
Fluency in oral and written English
Fluency in oral and written English
DESIRED
QUALIFICATIONS (an asset):
QUALIFICATIONS (an asset):
·
Accounting designation such as CPA, CMA, CA or related experience and
qualifications
Accounting designation such as CPA, CMA, CA or related experience and
qualifications
·
Understanding of the international development sector
Understanding of the international development sector
·
Understanding of institutional donors, including GAC, NORAD, USAID, UN Agencies
Understanding of institutional donors, including GAC, NORAD, USAID, UN Agencies
·
Understanding of accounting software, specifically Sage 300
Understanding of accounting software, specifically Sage 300
·
A second language of countries of operations such as French or Arabic
A second language of countries of operations such as French or Arabic
SPECIAL
CONDITIONS:
CONDITIONS:
·
Ability to travel internationally is required
Ability to travel internationally is required
Compensation: We offer a
competitive salary and benefits package
competitive salary and benefits package
Employment
Start Date:
Immediately
Start Date:
Immediately
Contract
Duration:
Indefinite Term
Duration:
Indefinite Term
HOW
TO APPLY:
TO APPLY:
If
you are interested in applying for this position, please send your resume and
cover letter to:
you are interested in applying for this position, please send your resume and
cover letter to:
hr1@righttoplay.com
and kindly include “Program Finance Officer” and your name in the subject line.
Please indicate your salary expectations in the cover letter.
and kindly include “Program Finance Officer” and your name in the subject line.
Please indicate your salary expectations in the cover letter.
While
we thank all applicants for their interest, only those selected for interviews
will be contacted.
we thank all applicants for their interest, only those selected for interviews
will be contacted.
Right
To Play is a child-centered organization. Our recruitment and selection procedures
reflect our commitment to the safety and protection of children in our
programs. The successful candidate will be required to provide a
satisfactory police record check as a condition of employment.
To Play is a child-centered organization. Our recruitment and selection procedures
reflect our commitment to the safety and protection of children in our
programs. The successful candidate will be required to provide a
satisfactory police record check as a condition of employment.
All
applicants are notified that, where needed, accommodation for disabilities will
be provided on request. This includes accommodation for attending interviews
and assessment tests.
applicants are notified that, where needed, accommodation for disabilities will
be provided on request. This includes accommodation for attending interviews
and assessment tests.
To
learn more about who we are and what we do, please visit our website at www.righttoplay.com.
learn more about who we are and what we do, please visit our website at www.righttoplay.com.
Right
To Play – Human Resources Philosophy
To Play – Human Resources Philosophy
Right
To Play is an international humanitarian organization that uses the power of
sport and play to improve the lives of children in the disadvantaged areas of
the world. We believe that all children have the right to play.
To Play is an international humanitarian organization that uses the power of
sport and play to improve the lives of children in the disadvantaged areas of
the world. We believe that all children have the right to play.
Right
To Play’s human resources philosophy reflects the spirit that drives the
organization. The philosophy influences the kind of people who are interested
in working for us, the kind of people we recruit and how we treat our people.
To Play’s human resources philosophy reflects the spirit that drives the
organization. The philosophy influences the kind of people who are interested
in working for us, the kind of people we recruit and how we treat our people.
Right
To Play’s culture is entrepreneurial, where employees are encouraged and
empowered to perform in the context of rapid international growth, and to aim
for the highest quality and adopt global best practices in delivering our
programs.
To Play’s culture is entrepreneurial, where employees are encouraged and
empowered to perform in the context of rapid international growth, and to aim
for the highest quality and adopt global best practices in delivering our
programs.
Our
employees are global citizens who are passionate about improving the world we
live in through value-based grassroots activities. We work on the ground with
and through people in the communities we serve to improve the lives of their
children. By having a constant presence in these communities and helping them
develop the resources and skills they need to help themselves, we aim for
sustainable, long-term development.
employees are global citizens who are passionate about improving the world we
live in through value-based grassroots activities. We work on the ground with
and through people in the communities we serve to improve the lives of their
children. By having a constant presence in these communities and helping them
develop the resources and skills they need to help themselves, we aim for
sustainable, long-term development.
To
translate our vision into action, our philosophy for delivering our programs is
“LOOK AFTER YOURSELF, LOOK AFTER ONE ANOTHER”. Our employees are the backbone
of this delivery, and the philosophy supports them by defining the desired
outcomes of our human resources philosophy. This means that we pay competitive
salaries, provide comprehensive benefits, encourage employee social events,
provide development opportunities and a great work environment.
translate our vision into action, our philosophy for delivering our programs is
“LOOK AFTER YOURSELF, LOOK AFTER ONE ANOTHER”. Our employees are the backbone
of this delivery, and the philosophy supports them by defining the desired
outcomes of our human resources philosophy. This means that we pay competitive
salaries, provide comprehensive benefits, encourage employee social events,
provide development opportunities and a great work environment.
We
measure the success of this philosophy by indicators such as employee
satisfaction surveys and staff turnover rate, as well as the overall success of
Right To Play.
measure the success of this philosophy by indicators such as employee
satisfaction surveys and staff turnover rate, as well as the overall success of
Right To Play.
