Q-Sourcing is an East African human resource consulting and outsourcing company, combining unparalleled experience and expertise across business functions. Our focus builds on the extensive expertise developed in the human resource function and business process
outsourcing.
Our client VISA RWANDA is a newly registered Rwandan Company specializing in financial services as part of Visa Inc., which is a multinational financial services corporation headquartered in the USA. Visa facilitates electronic funds transfer throughout the world most commonly through Visa branded credit and debit cards. VISA RWANDA would like to invite experienced, self motivated and hardworking individuals to submit their CV´s and applications for the positions of;
1. Office Manager – Full Time (Ref No: QSL/RW/VR/OMJ01-08-12)
Key Responsibilities:
• Invoice clients and manage accounts payable
• Manage office support staff and associated budgets
• Event coordination, travel itinerary, scheduling of meetings
• Record management
• Manage shipping, mail receipt and deliveries via office driver
• Deal with any queries via phone, email and general correspondence
• Set up systems and procedures as required
• Manage procurement of all office supplies of stationary, supplies, equipment and furniture
• Personal administration duties for directors
• Other ad-hoc project work expected in a growing, dynamic company
Key Competencies:
• Strong business and finance administration knowledge
• Basic accounting skills with a high degree of accuracy
• The ability to produce business correspondences, proof read for language, grammar, spelling and punctuation with a high degree of accuracy
• Sales support experience is desirable, but not mandatory
• Experience in managing the calendar of a busy office
• Perform other related duties assigned including support to other team members when required
• Positive outlook and desire to make a real difference
• The use of Microsoft office applications an advantage
Education and Experience:
• A University Degree and at least 2 years of work experience.
Languages:
• Fluency in English but knowledge of French and Kinyarwanda will be an added advantage
2. Receptionist – Full Time (Ref No: QSL/RW/VR/RCP/02-08-12)
Front desk receptionists are key to a wide range of organizations – they often present the first impression of the organization to clients and customers.
Key Responsibilities:
• Provide administrative support to the office manager and other colleagues as needed
• Make copies, collate, bind, staple, and file documents and reports as needed.
• Answer telephone, screen and direct calls
• Taking and relaying messages in a timely manner
• Greet persons entering the organization
• Deal with queries from the public and customers
• Ensures knowledge of staff movements in and out of the organization
• General administrative and clerical support Prepare letters and documents
• Receive, sort mail and deliveries
• Schedule appointments
• Maintain an appointment diary either manually or electronically
• Organize meetings and catering
Key Competencies
• Excellent verbal and written communication skills
• Professional personal presentation
• Good Customer service orientation
• Information management
• Organizing and planning
• Initiative and attention to detail
• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software applications
• Knowledge of customer service principles and practices
• Key board skills
Education
• High school diploma generally required
Languages:
• Fluency in English and Kinyarwanda, French will be an added advantage
If you are the right person for either of these jobs, please apply, including a one page cover letter telling us why you would be perfect for the job.
Address your applications to:
The Managing Partner Q-Sourcing Rwanda
Deliver your applications to Q-Sourcing Rwanda Limited MTN Center Ground floor Nyarutarama Or email officerwanda@qsourcing.com
Please note:
The applications should reach the above address by 5pm on 13th August 2012.
Only shortlisted applicants will be contacted.