Plan International 3 JOBS Vacancy in Rwanda

lopment through
United Communities, Right to Youth Economic Security through Active Citizenship
and Right to Protection. Plan currently operates in Gatsibo, Kayonza,
Rwamagana, Bugesera and Nyaruguru. Plan Rwanda has recently entered into
partnership with UNHCR as the sole partner implementing Gender Based Violence
Response and Child protection in 5 refugees Camps across the country.

• Source and plan regular staff capacity building
  programs and assist in delivering trainings where possible, in
  consultation with the Country HR Manager.

• Ensure the design and implementation of training
  programs is done in-house as much as possible and should also cater for
  individual personal development plans.

• Identify training needs and gaps for staff
  members

• Conduct and report on training sessions and
  capacity building of staff members

• Coordinates key HR processes in the area of
  recruitment & selection, job profiling, staff induction, training and
  development, performance management, labour relations, salary surveys,
  employee surveys, transfers, separations, leave management in line with
  Plan policies and procedures.

• Coordinates the day to day HR administration
  duties by ensuring timely and quality HR paperwork for appointment
  packages, termination, promotion, transfers, employee requests, reference
  checks, background checks, separation procedures, etc.

• Reviews the employee database system for
  completeness and accuracy.

• Provide guidance and clarifying HR policies and
  procedures to staff.

• Coordination of job postings, receipt of applications,
  provides support in shortlisting and negotiating with candidates on
  offers.

• Responsible for interview planning and the
  liaison with the interviewees.

• Reviews leave reports for Country and managerial
  staff for accuracy and completeness.

• University degree in Human Resources Management
  from a recognised higher learning institution.

• Minimum of 3 years’ experience in Human Resources
  Development, Training, employee capacity building;

• Proven knowledge of Human Resources
  Administration,

• Good understanding and application of statutory
  and labour laws, best practices of human resources

• High degree of confidentiality and integrity

• People management and counseling skills,
  committed, honest and. transparent.

• Communication skills

• Fluent in both English and French

• Request and consolidate all cash flow forecasts
  (grants & sponsorship) and submit for Country Accountant review and
  Country Finance Manager Approval.

• Maintain a budget vs. actual report for each
  grant and submit a report to CFM for review and thereafter present to
  Country Management Team on a monthly basis.

• Review all budgets for each grant and all budget
  modifications and submit the same to CA for incorporation into country
  budgets by the set budget deadlines, and during quarterly budget reviews.

• Consolidate all cash transfer requests from PU s
  (grants related) and submit to CA a funds refresher for review and CFM for
  approval.

• Periodically visit all grant funded projects to
  verify that resources are optimally used and submit a project visit report
  to the CFM.

• Periodically visit PU finance team to ensure
  Grant related payments are appropriately done in adherence to grant regulations
  and give assistance and recommendations for improvements, if any

• Liaise with respective Technical Advisor and
  Project Coordinators to assess the partner gaps in the financial
  management of grants and prepare action plan for addressing such gaps.

• Prepare training programs and conduct grants
  financial training for partners, particularly CBO involved in
  implementation of grants.

• Follow up with Plan Rwanda Partners for timely
  liquidation of advances

• University degree in Accounting or Equivalent

• A professional accounting qualification i.e.
  ACCA, CPA or equivalent

• At least 4 years working experience in a
  computerized accounts office

• Experience in Finance & accounting is an
  advantage

• Good budgetary and financial skills

• Excellent knowledge of Excel and spreadsheets

• Timely processing and follow up of goods requests
  in/from the Country Offices;

• Receives requests for goods and services
  (requisitions) and ensures their completeness/ compliance before they are
  processed;

• Advises requestors about product description and
  specification, prices, lead times and availability, promoting
  standardization, value for money and economy of scale;

• Coordinates the collection of
  quotations/pro-forma’s and routes purchase requisitions into purchase
  orders;

• Coordinates the collection/delivery of goods,
  including adequate record keeping and the necessary updating of stock
  inventories;

• Prepares tender documents, receives/collects bids
  and prepares Comparative Bid Analysis for the Procurement Committee, takes
  notes and reports outcome;

• Prepares tender awards and draft contracts and
  submits them to the Logistics & Administrative Manager for approval
  and further endorsement or review;

• Prepare the Purchasers; enables them to perform
  to their maximum capacity by managing their workload, evaluating their
  performance and by arranging optimal working conditions;

• Produces overviews of outstanding requests
  regularly and upon request, including adequate information about expected
  delivery lead times;

• Identifies suppliers and sources products,
  documents specifications, prices, lead times and other terms and
  conditions;

• Informs Department Heads and requestors
  pro-actively about delays and other problems in the supply chain.

• Identify training needs and gaps for procurement
  committees’ members

• University degree in Business Administration,
  Management or related field

• At least 3 years full time relevant work
  experience in Administration field

• Demonstrated experience in administration areas
  such as logistics, procurement, fixed assets, fleet management, security,
  etc.

• Strong administrative skills

• Excellent communication skills

• A covering letter

• A comprehensive CV

• Academy Certificates

• Details of 2 referees, one of whom should be your
  current employer

• Your most recent performance appraisal