Job Ref: 13-021-PROP
Job Title: Director Of Finance and Administration –
Tanzania
Tanzania
Job Type: Contract – Fixed Term
Location: Tanzania
Description
Pathfinder Overview
Pathfinder International is a global leader in
sexual and reproductive health . We place reproductive health care at the
center of all that we do—believing that it is not only a fundamental human
right, but is critical for expanding life opportunities for women, families,
communities, and nations, and paving the way for transformations in
environmental stewardship, decreases in population pressures, and innovations
in poverty reduction. Pathfinder provides women, men, and adolescents with a
range of quality health services—from contraception and maternal care to HIV
prevention and AIDS care and treatment. Pathfinder strives to strengthen access
to family planning, ensure availability of safe abortion services and
post-abortion care, advocate for sound reproductive health policies, and,
through all of our work, improve the rights and lives of the people we serve.
sexual and reproductive health . We place reproductive health care at the
center of all that we do—believing that it is not only a fundamental human
right, but is critical for expanding life opportunities for women, families,
communities, and nations, and paving the way for transformations in
environmental stewardship, decreases in population pressures, and innovations
in poverty reduction. Pathfinder provides women, men, and adolescents with a
range of quality health services—from contraception and maternal care to HIV
prevention and AIDS care and treatment. Pathfinder strives to strengthen access
to family planning, ensure availability of safe abortion services and
post-abortion care, advocate for sound reproductive health policies, and,
through all of our work, improve the rights and lives of the people we serve.
Program Overview
Pathfinder is seeking a Director of Finance and
Administration to oversee the finance and operations of the Community Care and
Social Services Strengthening for HIV-Affected Populations in the United
Republic of Tanzania project.
Administration to oversee the finance and operations of the Community Care and
Social Services Strengthening for HIV-Affected Populations in the United
Republic of Tanzania project.
The goal of this five year project is to strengthen
community care and social support systems, improving access to comprehensive
services for people living with HIV, OVC and other vulnerable populations.
Within the context of the Tanzanian HIV/AIDS epidemic, community care and
social support systems refer to structures and mechanisms used by communities
to interact, coordinate and deliver home-based care; social protection and
welfare for OVC and other vulnerable populations; legal services; nutrition
support; mental and psychosocial support; and referral and access to health
services and follow-up. The project will support an implementation model that
builds on existing governmental, private sector, and community programs,
enhancing the delivery of the continuum of care services.
community care and social support systems, improving access to comprehensive
services for people living with HIV, OVC and other vulnerable populations.
Within the context of the Tanzanian HIV/AIDS epidemic, community care and
social support systems refer to structures and mechanisms used by communities
to interact, coordinate and deliver home-based care; social protection and
welfare for OVC and other vulnerable populations; legal services; nutrition
support; mental and psychosocial support; and referral and access to health
services and follow-up. The project will support an implementation model that
builds on existing governmental, private sector, and community programs,
enhancing the delivery of the continuum of care services.
Position Purpose
The Director of Finance and Administration provides
leadership and managerial oversight of the administrative, financial and
operational aspects of the Tanzania Community Care and Social Services
Strengthening for HIV-Affected Populations Project. S/he oversees the
day-to-day work of the project and is responsible for the effective use and
deployment of staff and financial resources to achieve project targets.
leadership and managerial oversight of the administrative, financial and
operational aspects of the Tanzania Community Care and Social Services
Strengthening for HIV-Affected Populations Project. S/he oversees the
day-to-day work of the project and is responsible for the effective use and
deployment of staff and financial resources to achieve project targets.
Key Responsibilities
Financial Management
- Oversee the project’s management of financial
functions ensuring donor/contract compliance. - Develop and prepare budget forecasts and
manage expenses within approved budget. - Develop and maintain appropriate systems and
cost-effective, timely procedures and controls such as cash management,
vendor payments, and budgeting to properly disburse, account, budget, and
report funds. - Oversee the timely and accurate preparation
and submission of regular financial statements and other cost reports to
headquarters and USAID, including providing guidance to project staff and
partners. - Report on financial results and approve
monthly/quarterly operating plans and reports. - Assist the COP in the successful
implementation of the project including the timely completion of
high-quality, budget forecats and financial statements. - In collaboration with Human Resources
department , identify, select, manage performance of, and mentor finance
and administrative staff ensuring professional growth and development as
well as capacity building. - Oversee subgrantees/subcontractors ensuring
adherence to donor, organizational, and host country policies and build
capacity of local organizations to become successful and sustainable
quality service providers. - Analyze and present financial reports in an
accurate and timely manner; clearly communicate monthly and annual
financial statements; collate financial reporting materials for all donor
segments, and oversee all financial, project/program and grants
accounting. - Coordinate and lead the annual audit process,
liaise with external auditors and the finance team and Senior Management
team; assess any changes necessary. - Update and implement all necessary business
policies and accounting practices; improve the finance department’s
overall policy and procedure manual. - Effectively communicate and present the
critical financial matters to members of senior management team.
Administration & Operations Management
- Provide leadership and management during
project start-up and close-out with regard to the project office, bank
account, operations and logistics, staff administration,
telecommunications etc. - Implement administrative and financial
operations of the program, ensuring compliance with agency standards and
practices, local laws and donor policy and contract provisions. - Manage funds at local bank account and approve
expenditures in accordance with Pathfinder and donor procedures, cost
principles, and regulations. - Develop management policies and procedures to
ensure efficiency, quality, and all resources are in place, adhered to,
and in compliance with local laws, donor rules and regulations. - Contract and manage local
individuals/organizations for identified tasks according to donor and
agency procedures; negotiate consultancy agreements, provide training
and/or develop capacity of local partners. - Ensure that security guidelines and procedures
are established, maintained, updated regularly and adhered to by the
project team. Monitor the security situation and provide leadership for
staff in emergencies. - Protect the organization’s resources and
assets and ensure efficient usage in accordance with project goals. - Establish information technology systems and
operational facilities to support project staff and programming. - Assist COP in addressing financial and
operational issues related to the project.
- Master’s degree in finance, accounting,
economics or related field. - Minimum of 10 years of experience in financial
and grants management, with a minimum of 5 years direct international work
experience with senior-level responsibility for project administration and
finance. - Proven expertise in finance, accounting and
auditing, including automated financial systems, as well as results-oriented
grants management, including financial planning, monitoring of grant
compliance and management and establishment of internal controls. - Proven ability to function effectively with
multiple host-country counterparts in both the public and NGO sectors. - Experience managing USAID contracts and
overseeing international and local subcontractors and grantees. - Demonstrated success managing multi-million
dollar, donor-funded programs through development of cost-efficient
budgeting, management of appropriate spending to support project impact,
and regular monitoring of financials for programmatic revisions and accurate,
timely reporting. - Demonstrated ability in analyzing financial
documents, projections, expenditures, and accruals. - Proven ability to manage, motivate, and mentor
staff at all levels and create a positive team environment. - Experience working with complex programs
involving short deadlines, multiple tasks, in coordination with multiple
partners, to achieve expected results. - Excellent diplomatic, interpersonal,
communication, and presentation skills. - Fluency in spoken and written English
required. - Strong computer skills in accounting software
systems and Microsoft Office Suite applications, including Word, Excel,
PowerPoint and Outlook. - Ability to translate financial concepts and to
effectively collaborate with programmatic and fundraising colleagues who
do not necessarily have finance backgrounds. - Ability and willingness to travel In-county as
well as to the US Headquarters. - Familiarity with the political, social,
economic and cultural context of working in Tanzania.
Please Note: This is a
five year position contingent upon project award and funding. Pathfinder
International is proud to be an Affirmative Action / Equal Opportunity
Employer.
five year position contingent upon project award and funding. Pathfinder
International is proud to be an Affirmative Action / Equal Opportunity
Employer.
How to Apply
Interested candidates are required to follow the
link below to apply
link below to apply
Closing Date: Tuesday, 11 June 2013
