Partners in Health Staff Operations Coordinator Job Vacancy in Liberia

Closing
date: 04 Jan 2016

Title: Staff Operations Coordinator
Reporting To:
County Operations
Manager
Location: Liberia

Organizational Profile:

Partners In Health (PIH) is an
international health organization relentlessly committed to improving the
health of the poor and marginalized. PIH partners with local governments to
build local capacity and works closely with impoverished communities to deliver
high-quality health care, address the root causes of illness, train providers,
advance research, and advocate for global policy change.

PIH currently has implementation
programs in Haiti, Rwanda, Lesotho,
Liberia, Malawi, Peru,
Mexico, Russia, Sierra Leone and Navajo Nation.
Through our partnership with Harvard
Medical School
and the Brigham and Women’s Hospital, we support a wide range of programs in
dozens of other countries around the world.

General Responsibilities:
The Staff Operations Coordinator’s role is to oversee external relations with
visitors and clinical staff, as well as to works closely with Liberian staff,
accompanying them to oversee staff and transportation logistics within a
specific county. The activities managed by the Staff Operations Coordinator
include external relations, transport, staff management and logistics. The
position is envisioned as managing continual internal quality improvement, and
the ground team’s ability to deliver on ambitious initiatives. The Staff
Operations Coordinator reports to and supports directly the County Operations
Program Manager.

Specific
Responsibilities:
The Staff Operations Coordinator will serve as the primary responsible planner
and decision-maker in the following areas.

Staff Management

Serve as the primary point person for oversight and
accompaniment of residential supervisors and their teams staff, ensuring
that all travel and accommodation logistics run smooth and efficiently.
This includes maintaining and renovating residential
infrastructure.

Logistics

Work closely with Logistics Coordinator to maintain
effective transportation logistics into and around the county.
Ensure that day-to-day residential operations run
smoothly in support of cohorts of clinicians.
Serve as point person in ensuring that occupational
health procedures and protocols are being adhered to.

Visitor Management

Work closely with the External Relations Coordinator to
ensure appropriate and manageable flow of all visitors including donors,
partners, non Liberia-based PIH staff, and local and international media.
Track all visitors to field sites and manage all visitor
logistics in coordination with Ministry of Health (MOH), PIH staff, and
hospital management. Serve as a point of contact in the field for
visitors, and accompany specific visitors for the duration of their stay.
Develop itineraries tailored to visitor interest, give
tours of PIH/MOH sites, and schedule necessary meetings with PIH staff and
other stakeholders.

Operational Planning

Work with leaders to set monthly priorities and
determine key tasks.
Manage staff to create feasible work plans that
harmonize with one another.
Collaborate across the team to create and present
timelines and GANTT charts for key initiatives to facilitate planning and
decision making.

Supply Chain

Create and manage systems to ensure an efficient supply
chain of food and all household commodities.
Oversee selection and procurement of equipment, capital
items, and imported goods.
Work with Procurement and Operations leadership in
materials planning and tender committees.

Qualifications:

BA in relevant field.
Minimum three years work experience, in resource limited
settings.
Proven ability to manage people and projects, preferably
cross culturally.
Proactive, clear, and compassionate communicator.
Strong ability to understand and manage teams and data.
High proficiency with Microsoft Office Suite, with
particularly high Excel proficiency
Willingness to relocate to Liberia and to make regular
visits to field sites, being based in a rural location.
A commitment to health equity and social justice.
English proficiency required.
Adaptability to work in a rapidly changing environment
and flexibility with schedules.