International Rescue Committee (IRC) Grants Manager Job Vacancy in Rwanda

Job
description

The International
Rescue Committee (IRC) responds to the world’s worst humanitarian crises and
helps people to survive and rebuild their lives. Founded in 1933 at the request
of Albert Einstein, the IRC offers lifesaving care and life-changing assistance
to refugees forced to flee from war or disaster. At work today in over 40
countries and 22 U.S. cities, we restore safety, dignity and hope to millions
who are uprooted and struggling to endure.

The IRC opened its
offices in Rwanda in 1994 and initially focused on life saving interventions
and provision of immediate assistance to refugees and IDPs. IRC Rwanda now
focuses on post-conflict oriented interventions in order to support the
country’s transition to lasting peace and stability.

The program works
with government and local partners in the support of vulnerable and
marginalized populations such as women, children and youth.

Scope of
Work

The Grants Manager
is a key position supporting grants management and proposal development in
Rwanda. With the overall objective of achieving high quality programming, the
main goal of this position is to support and coordinate proposal development,
grants management (including compliance requirements and reporting) and
internal and external communication. The position reports to the Grants and
Partnership Coordinator in Bujumbura.

Key
Responsibilities

Business
Development

Research
and maintain information on donor strategies and funding opportunities on
the national level, in conjunction with the program coordinators in Rwanda
and Burundi.
Build
relations and open first doors to donor community in Rwanda.
Work
with coordinators/managers to coordinate the timely development of high
quality new funding proposals and reports.

Grants
Management

Ensure
that grants are implemented in compliance with IRC and relevant donor
regulations, including maintenance of updated grant files and organization
of grant meetings; coordinate modifications to any agreements or projects
(i.e. extensions, indicator changes, budget realignments), as necessary.
Organize
monthly budget management meetings with sector managers/coordinators to
ensure strong financial management of grants.
Responsible
for donor compliance (quality narrative and financial reporting,
procurement requirements, etc.) for all open grants.
Manage
all reporting deadlines, develop calendars for report development and
coordinate report compilation and review. During the absence of the Grants
and Partnership Coordinator, the Grants Manager will oversee and ensure
adherence to the reporting calendar for all Rwanda and Burundi reports.
Work
with Grants Coordinator to update Grants Tracking Sheet to inform senior
management and regional support.
Coordinate
with donors on grants management, project progress, monitoring and
evaluation.
Review
agreements and provide recommendations and concerns to the senior
management and regional support.
Act as
focal point for communications with HQ grants administration and
compliance functions in New York and London, including maintaining
submissions on IRC’s online opportunity management tracking system.
Manage
archiving of all grant files (paper and electronic) and institutional
memory of grants and programs.
Support
grants management, specifically proposal development in line with internal
procedures and donor reporting for Burundi portfolio, as necessary.

Partnerships

Support
program staff in assessing partnership opportunities and ensuring that
partnerships reflect IRC Burundi’s strategic objectives and the local
context.
Review
and advise on all partner agreements (including logframe, budget, spending
and workplan); ensure NY/London review of partner agreements.
Ensure
that partnership and sub-grant related administrative processes and
procedures are standardized and consistently implemented throughout the
program, including pre-award compliance checks, agreements, disbursements,
reporting and partner capacity-building.
Responsible
for ensuring compliance of sub-grantees to IRC and donor rules and regulations.
Support
Finance & Partnership Officer in managing database of current
partnerships.

Visibility
and Communications

Develop
Rwanda-Burundi communication strategy in coordination with DDP
Support
implementation of a joint Rwanda-Burundi communication and visibility
strategy; oversee preparation of materials such as brochures and
newsletters.
Manage
grants, communications and development support staff for both the Burundi
and Rwanda programs; ensure development of weekly work plans.
Assist
in coordination of country program visits by government officials, donor
representatives and other special visitors through collaboration with
senior leadership, preparation of briefing materials and post-visit
visibility. Oversee Annual Report development, editing and ensure
completion and distribution.
Assure
internal IRC visibility of programs and key events (ex. IRC Updates,
website, social media sites, etc.).

Requirements

University
degree in international affairs or related subject; masters degree preferred.
At
least two years experience working in relief or development programs .
Previous
successful experience developing projects and writing proposals for public
donors
International
experience, with preference in Africa
Knowledge
of main donor regulations and priorities, including UN, USAID, PRM, ECHO
and other European donors.
Strong
written and oral communication skills.
Detail
oriented and able to manage competing urgent requests and priorities.
Works
well in and promotes teamwork, comfortable in a multi-cultural
environment, flexible and able to handle pressure well.
Excellent
English written and verbal communications skills; French skills a plus.