Tracking Code 20120063
Job Description
Consultancy Services
Required to Develop Standard Operating Procedures for the Fertilizer
Distribution System in Rwanda
Required to Develop Standard Operating Procedures for the Fertilizer
Distribution System in Rwanda
1. IFDC/PReFER
(PRIVATIZATION OF RWANDA’S FERTILIZER IMPORT AND DISTRIBUTION SYSTEM) requires
the services of an experienced consultant to develop standards for process and
procedures of practices, activities and tasks that shall be undertaken by a
private lead fertilizer distribution system in Rwanda;
2. IFDC/PReFER
invites qualified and experienced consultants to submit their proposals for the
services as indicated in details within the terms of reference;
invites qualified and experienced consultants to submit their proposals for the
services as indicated in details within the terms of reference;
3. Technical and
Financial proposals must be separated and each in its own envelop marked
‘TECHNICAL PROPOSAL’ or ‘FINANCIAL PROPOSAL’ accordingly. The consultant will
also submit a timeline and express his/her availability to realize the study;
Financial proposals must be separated and each in its own envelop marked
‘TECHNICAL PROPOSAL’ or ‘FINANCIAL PROPOSAL’ accordingly. The consultant will
also submit a timeline and express his/her availability to realize the study;
4. Well printed
proposals (Technical and Financial), properly bound and presented in four
copies one of which is the original must reach IFDC/PReFER Chief of Party at
the address mentioned above not later than February 15th, 2013, at
16:30. Late bids will be rejected;
proposals (Technical and Financial), properly bound and presented in four
copies one of which is the original must reach IFDC/PReFER Chief of Party at
the address mentioned above not later than February 15th, 2013, at
16:30. Late bids will be rejected;
5. The outer envelop
should clearly indicate the tender name and title;
should clearly indicate the tender name and title;
6. Enquiries
regarding this tender may be addressed to IFDC/PReFER through e-mail:
regarding this tender may be addressed to IFDC/PReFER through e-mail:
to Catherine Uwitonze
at cuwitonze@ifdc.org
at cuwitonze@ifdc.org
and copy to: Charles
Murekezi at charlesmurekezi@yahoo.co.uk
Murekezi at charlesmurekezi@yahoo.co.uk
Title: Consultant to
Develop Standard Operating Procedures for the Fertilizer Distribution System
Develop Standard Operating Procedures for the Fertilizer Distribution System
Terms of Reference
I. Background
MINAGRI is developing
a private led fertilizer distribution system that shall guarantee sustainable
supply of sufficient quantities of fertilizers to farmers, timely and in a cost
effective manner. This task is being implemented by the Fertilizer Program in
partnership with IFDC, the private sector and other public sectors
institutions. MINAGRI requires the services of an experienced consultant to
develop standards for process and procedures of practices, activities and tasks
that shall be undertaken by a private lead fertilizer distribution system in
Rwanda.
a private led fertilizer distribution system that shall guarantee sustainable
supply of sufficient quantities of fertilizers to farmers, timely and in a cost
effective manner. This task is being implemented by the Fertilizer Program in
partnership with IFDC, the private sector and other public sectors
institutions. MINAGRI requires the services of an experienced consultant to
develop standards for process and procedures of practices, activities and tasks
that shall be undertaken by a private lead fertilizer distribution system in
Rwanda.
II. Purpose,
Objective and Scope
Objective and Scope
The purpose of this
assignment is to develop Standard Operating Procedures (SOPs) for process
undertaken for Fertilizer importation and fertilizer distribution within the
country to ensure operational efficiency.
assignment is to develop Standard Operating Procedures (SOPs) for process
undertaken for Fertilizer importation and fertilizer distribution within the
country to ensure operational efficiency.
The objective of the
assignment is to develop specific SOPs on the following:
assignment is to develop specific SOPs on the following:
a) Fertilizers
importation;
importation;
b) The enterprise
management of fertilizer distributors and agro dealers;
management of fertilizer distributors and agro dealers;
c) Transactions
between: i. importers and distributors, ii. Distributors and Agro-dealers, and
iii. Agro-dealers and farmers;
between: i. importers and distributors, ii. Distributors and Agro-dealers, and
iii. Agro-dealers and farmers;
d) Acquisition and/or
provision of fertilizer credit by fertilizer chain actors;
provision of fertilizer credit by fertilizer chain actors;
e) Recovery of
fertilizer credit;
fertilizer credit;
Scope: The consultant
shall review the current processes within the Fertilizer Program and the
fertilizer distribution system. She or He will be required to review reports
pertaining to the fertilizer distribution system. Additionally, the consultant
shall be required to gather information from MINAGRI, Districts, Distributors,
Agro dealers, Farmers and stakeholders. The consultant is required to prepare
an analytic report on the current procedures in the fertilizers distribution
chain, identifying gaps and weaknesses and propose appropriate operating
procedures.
shall review the current processes within the Fertilizer Program and the
fertilizer distribution system. She or He will be required to review reports
pertaining to the fertilizer distribution system. Additionally, the consultant
shall be required to gather information from MINAGRI, Districts, Distributors,
Agro dealers, Farmers and stakeholders. The consultant is required to prepare
an analytic report on the current procedures in the fertilizers distribution
chain, identifying gaps and weaknesses and propose appropriate operating
procedures.
III. Deliverables
The consultant shall
develop a detailed document outlining the Standard Operating Procedures for
practices, activities and tasks undertaken by the Distributors, Agro dealers
and private entities that shall engage in fertilizer procurement. The
consultant shall prepare and present reports to be discussed by stakeholders as
follows: (i) A draft report and Power Point Presentation of the analysis of the
current fertilizer distribution processes and propose operating procedures,
(ii) A revised report highlighting proposed operating procedures incorporating
comments from stakeholders for validation, and (iii) A Final document detailing
standard operating procedures for the Fertilizer Program and the fertilizer
distribution system.
develop a detailed document outlining the Standard Operating Procedures for
practices, activities and tasks undertaken by the Distributors, Agro dealers
and private entities that shall engage in fertilizer procurement. The
consultant shall prepare and present reports to be discussed by stakeholders as
follows: (i) A draft report and Power Point Presentation of the analysis of the
current fertilizer distribution processes and propose operating procedures,
(ii) A revised report highlighting proposed operating procedures incorporating
comments from stakeholders for validation, and (iii) A Final document detailing
standard operating procedures for the Fertilizer Program and the fertilizer
distribution system.
IV. Duration
This assignment shall
be for 2 months with effect from the time of signing the contract. The
consultant is responsible for planning his or her schedule and setting up
meetings with stakeholders involved in fertilizer distribution. A validated
Standard Operating Procedures manual shall be expected by the end of the
contract duration.
be for 2 months with effect from the time of signing the contract. The
consultant is responsible for planning his or her schedule and setting up
meetings with stakeholders involved in fertilizer distribution. A validated
Standard Operating Procedures manual shall be expected by the end of the
contract duration.
Required Skills
- Minimum
of a Masters degree in Agri-business, Business Management and
Administration, Agricultural Development or related field - Excellent
communication skills, an excellent command of English or French and working
knowledge of the other - Excellent
time management skills, able to deliver high quality outputs on time
Required Experience
- Experience
in the execution of similar consultancies - Knowledge
and experience of input supply systems in Africa - Must
have good knowledge of Rwandan agriculture sector - Knowledge
of Kinyarwanda will be an advantage
