Position
Title:
Administrative Assistant
Title:
Administrative Assistant
Location:
Kigali, Rwanda
Kigali, Rwanda
Department:
Operations
Operations
Reports
to: Gikuriro Chief of Party
to: Gikuriro Chief of Party
Category/Level:
BG-5-GEN
BG-5-GEN
Background:
Catholic
Relief Services (CRS) carries out the commitment of the bishops of the United
States to assist the poor and vulnerable overseas. Catholic identity is at the
heart of CRS mission and operations.
Relief Services (CRS) carries out the commitment of the bishops of the United
States to assist the poor and vulnerable overseas. Catholic identity is at the
heart of CRS mission and operations.
CRS
started its activities in Rwanda in 1960 and is currently intervening in
different sectors, including Agriculture & Food Security, Nutrition,
Economic Strengthening & Rural Development, Institutional Strengthening and
Peace building. CRS projects are funded by various donors, including the US
Government, the United Nations and CRS private funds.
started its activities in Rwanda in 1960 and is currently intervening in
different sectors, including Agriculture & Food Security, Nutrition,
Economic Strengthening & Rural Development, Institutional Strengthening and
Peace building. CRS projects are funded by various donors, including the US
Government, the United Nations and CRS private funds.
In
2015, CRS was awarded a five-year USAID-funded project, the Integrated
Nutrition and WASH Activity (INWA) or “Gikuriro” in Kinyarwanda. The Gikuriro
Program aims to improve the nutritional status of women of reproductive age and
under-five children with an emphasis on the 1,000-day window of opportunity
from pregnancy until a child’s second birthday. Gikuriro focuses on capacity
building of relevant district government structures andlocal implementing
partners, while also supporting implementation of the Government of Rwanda’s
Community-based Food and Nutrition Policy (CBF&NP) and Community-based
Environmental Health Promotion Program (CBEHPP) in eight districts.
2015, CRS was awarded a five-year USAID-funded project, the Integrated
Nutrition and WASH Activity (INWA) or “Gikuriro” in Kinyarwanda. The Gikuriro
Program aims to improve the nutritional status of women of reproductive age and
under-five children with an emphasis on the 1,000-day window of opportunity
from pregnancy until a child’s second birthday. Gikuriro focuses on capacity
building of relevant district government structures andlocal implementing
partners, while also supporting implementation of the Government of Rwanda’s
Community-based Food and Nutrition Policy (CBF&NP) and Community-based
Environmental Health Promotion Program (CBEHPP) in eight districts.
Job
Summary:
Summary:
The
Administrative Assistant is responsible for managing the reception and mailing
system for the Gikuriro Program. The position holder will also manage
activities at Gikuriro’s front desk including reception of visitors, managing
calls, preparing liquidation and disbursement requests, keeping files and
folders up to date and making important contact lists and directories for
external communications.
Administrative Assistant is responsible for managing the reception and mailing
system for the Gikuriro Program. The position holder will also manage
activities at Gikuriro’s front desk including reception of visitors, managing
calls, preparing liquidation and disbursement requests, keeping files and
folders up to date and making important contact lists and directories for
external communications.
Specific
Responsibilities:
Responsibilities:
- Ensures
reception and orientation of incoming visitors
- Receives
and dispatches incoming telephone calls and manages contact database
- Manages
appointments for the Gikuriro management team
- Manages
and maintains records for the Gikuriro outgoing/incoming courier - Ensure
follow-up on work with external service providers in the area of courier
distribution
- Manages
the use of office meeting room
- Facilitates
international and local travels for Gikuriro staff, as needed - Ensures
facilitation of hotel booking for incoming Gikuriro international visitors
- Assist
in drafting outgoing correspondences - Assists
with filing for Gikuriro - Assists
in preparation of conferences/workshops - Assists
in data entry when needed - Proofread,
edit and photocopy documents as needed - Provide
logistical support for meetings, training workshops, and field trips - Write
and distribute meeting minutes, including conference call meetings when
needed
Other
General support
General support
- Custodian
for Gikuriro petty cash, as appropriate - Assist
in preparing requests for disbursement of Gikuriro-related expenses - Reviews
and distributes telecommunication monthly invoices for Gikuriro staff
Agency-wide
Competencies (for all CRS Staff)
Competencies (for all CRS Staff)
These
are rooted in the mission, values, and principles of CRS and used by each staff
member to fulfill his or her responsibilities and to achieve the desired
results.
are rooted in the mission, values, and principles of CRS and used by each staff
member to fulfill his or her responsibilities and to achieve the desired
results.
- Serves
with Integrity - Models
Stewardship - Cultivates
Constructive Relationships - Promotes
Learning
This
position Specific Competencies:
position Specific Competencies:
These
are rooted in the mission, values, and guiding principles of CRS and used by
each staff member to fulfill his or her responsibilities and achieve the
desired results. The following are specific to this position:
are rooted in the mission, values, and guiding principles of CRS and used by
each staff member to fulfill his or her responsibilities and achieve the
desired results. The following are specific to this position:
- Serves
with Integrity - Cultivates
Constructive Relationships
Key
Working Relationships:
Working Relationships:
- Internal:
All
CRS staff - External:
CRS visitors
Qualifications
and Personal Professional skills:
and Personal Professional skills:
- Diploma
in Languages, Secretary, Book keeping , Accounting, Human Sciences or
other relevant area of study - At
least 5years’work experience in similar responsibilities - Fluent
in written and spoken English and French - Proven
high level of integrity and discretion - Sound
profile of team spirit - Attention
to details and sound level of diligence - Proficiency
in time management and self-organizational skills - Good
courtesy and interpersonal communication skills - Good
command of computer software (MS Office, Word, Excel, outlook, etc.)
How
to apply
to apply
Electronic
applications-including a motivation letter and a current detailed CV should be
addressed to the CRS Country Representative exclusively at RW_HR@global.crs.org not later than Thursday
October 5, 2017 at 5:00pm. Due to anticipated high interest in this post
and the expected number of applicants, only short-listed candidates will be
contacted.
applications-including a motivation letter and a current detailed CV should be
addressed to the CRS Country Representative exclusively at RW_HR@global.crs.org not later than Thursday
October 5, 2017 at 5:00pm. Due to anticipated high interest in this post
and the expected number of applicants, only short-listed candidates will be
contacted.
Kigali
September 20, 2017
September 20, 2017
Darren
Posey
Posey
Country
Representative
Representative