Closing
date: 20 May 2015
date: 20 May 2015
Job
Title: Program Manager II – Finance and Operations
Region / Country Program: EARO/Uganda
Position Type: Full Time
Band: D
FLSA: Exempt
Title: Program Manager II – Finance and Operations
Region / Country Program: EARO/Uganda
Position Type: Full Time
Band: D
FLSA: Exempt
Area of Interest: OVC
Location: Kampala, Uganda
Reports To: Chief of Party
ABOUT
CRS:
Catholic Relief Services carries out the commitment of the Bishops of the
United States to assist the poor and vulnerable overseas. Our Catholic identity
is at the heart of our mission and operations. We welcome as a part of our
staff and as partners people of all faiths and secular traditions who share our
values and our commitment to serving those in need.
CRS:
Catholic Relief Services carries out the commitment of the Bishops of the
United States to assist the poor and vulnerable overseas. Our Catholic identity
is at the heart of our mission and operations. We welcome as a part of our
staff and as partners people of all faiths and secular traditions who share our
values and our commitment to serving those in need.
Overview:
Catholic Relief Services (CRS) is looking for a Finance and Operations Manager
who will oversee all financial and operational matters within the project,
including managing financial systems, generating financial reports, tracking
expenses, administering sub-awards, managing finance and operational issues and
staff at headquarters and supporting staff in district offices.
Catholic Relief Services (CRS) is looking for a Finance and Operations Manager
who will oversee all financial and operational matters within the project,
including managing financial systems, generating financial reports, tracking
expenses, administering sub-awards, managing finance and operational issues and
staff at headquarters and supporting staff in district offices.
Responsibilities:
Leadership
and Management
* Ensure application of documented policies and procedures for finance and all
core operations functions to ensure ongoing efficient, effective support and
compliance across the project;
* Ensure that a system is in place for regular performance assessment of staff,
including providing technical support and opportunities for development.
* Develop, coordinate and implement plans for the control, monitoring and
reporting of financial operations to include controllership, treasury,
operational budgets and project budget;
* Ensure that all financial information is consolidated on time and provided to
the COP and Country Representative as appropriate for analysis and
dissemination;
* Provide guidance to and overall supervision of the project finance and
operations teams;
* Monitor the security situation and oversee implementation of security measures,
including appropriate reporting; and
* Ensure timely dissemination of new initiatives and policies and monitoring of
implementation.
and Management
* Ensure application of documented policies and procedures for finance and all
core operations functions to ensure ongoing efficient, effective support and
compliance across the project;
* Ensure that a system is in place for regular performance assessment of staff,
including providing technical support and opportunities for development.
* Develop, coordinate and implement plans for the control, monitoring and
reporting of financial operations to include controllership, treasury,
operational budgets and project budget;
* Ensure that all financial information is consolidated on time and provided to
the COP and Country Representative as appropriate for analysis and
dissemination;
* Provide guidance to and overall supervision of the project finance and
operations teams;
* Monitor the security situation and oversee implementation of security measures,
including appropriate reporting; and
* Ensure timely dissemination of new initiatives and policies and monitoring of
implementation.
Financial
* Oversee the timely preparation, review, approval and submission of all
internal financial reporting requirements, including month end closing and
balance sheet reconciliations, ensuring that balances are adequately supported;
* Manage and review the finance policies and procedures to ensure efficiency
and effectiveness;
* Direct the timely and accurate preparation of, and approval of all donor
financial reports in respect to accounting, legal and contractual requirements;
* Monitor monthly cash needs ensuring cash requirements of CRS and sub-awardees
are met;
* Oversee the development and implementation of a plan to minimize the
project’s foreign exchange exposure to currency gains and losses;
* Provide the project management team with monthly financial reports including
budget status, ensuring potential issues are identified and addressed;
* Work closely with senior management, subcontractors and implementing partners
to develop and monitor annual operating budgets and budget updates; and
* Perform final financial reviews of budgets prior to approval and submission.
* Oversee the timely preparation, review, approval and submission of all
internal financial reporting requirements, including month end closing and
balance sheet reconciliations, ensuring that balances are adequately supported;
* Manage and review the finance policies and procedures to ensure efficiency
and effectiveness;
* Direct the timely and accurate preparation of, and approval of all donor
financial reports in respect to accounting, legal and contractual requirements;
* Monitor monthly cash needs ensuring cash requirements of CRS and sub-awardees
are met;
* Oversee the development and implementation of a plan to minimize the
project’s foreign exchange exposure to currency gains and losses;
* Provide the project management team with monthly financial reports including
budget status, ensuring potential issues are identified and addressed;
* Work closely with senior management, subcontractors and implementing partners
to develop and monitor annual operating budgets and budget updates; and
* Perform final financial reviews of budgets prior to approval and submission.
Sub-award
and Sub-contract Management Oversight
* Ensure adequate sub-award and sub-contracting development processes,
monitoring and management systems are in place to ensure effective and timely
issuance, reporting and oversight of all sub-awards/sub-contracts;
* Monitor the effective oversight and support to recipients of sub-awards and
sub-contracts by the project to ensure consistent compliance with the terms of
their agreements including financial management and compliance with donor
regulations; and
* Monitor the timely submission of accurate financial and activity reporting by
sub-award recipients.
and Sub-contract Management Oversight
* Ensure adequate sub-award and sub-contracting development processes,
monitoring and management systems are in place to ensure effective and timely
issuance, reporting and oversight of all sub-awards/sub-contracts;
* Monitor the effective oversight and support to recipients of sub-awards and
sub-contracts by the project to ensure consistent compliance with the terms of
their agreements including financial management and compliance with donor
regulations; and
* Monitor the timely submission of accurate financial and activity reporting by
sub-award recipients.
Operations
Systems Quality Oversight
* Assess and monitor compliance with institutional and donor operational
policies and procedures through field visits and management report reviews;
* Review performance of operations functions to identify strengths and
weaknesses; support project management team and implementing partners to
replicate the former and address the latter;
* Ensure that regular and comprehensive risk and cost-efficiency analyses are
conducted; and
* Monitor and review operational budgets to support financial stability,
ongoing program viability, efficient cost structures, and appropriate spending.
Systems Quality Oversight
* Assess and monitor compliance with institutional and donor operational
policies and procedures through field visits and management report reviews;
* Review performance of operations functions to identify strengths and
weaknesses; support project management team and implementing partners to
replicate the former and address the latter;
* Ensure that regular and comprehensive risk and cost-efficiency analyses are
conducted; and
* Monitor and review operational budgets to support financial stability,
ongoing program viability, efficient cost structures, and appropriate spending.
Agency-wide
Competencies (for all CRS Staff)
These are rooted in the mission, values, and principles of CRS and used by each
staff member to fulfill his or her responsibilities and to achieve the desired
results.
* Serves with Integrity
* Models Stewardship
* Cultivates Constructive Relationships
* Promotes Learning
Competencies (for all CRS Staff)
These are rooted in the mission, values, and principles of CRS and used by each
staff member to fulfill his or her responsibilities and to achieve the desired
results.
* Serves with Integrity
* Models Stewardship
* Cultivates Constructive Relationships
* Promotes Learning
SUPERVISORY
RESPONSIBILITIES: Finance and Operations Project Team
RESPONSIBILITIES: Finance and Operations Project Team
KEY
WORKING RELATIONSHIPS:
Internal to CRS: Country Representative, Chief of Party, Deputy Chief of Party,
all Country Program staff, Headquarters technical staff.
External to CRS: Officials at USAID, government organizations, representatives
from for-profit and other non-profit organizations, representatives of
non-traditional public donors including UN, World Bank, and others, and
stakeholders.
WORKING RELATIONSHIPS:
Internal to CRS: Country Representative, Chief of Party, Deputy Chief of Party,
all Country Program staff, Headquarters technical staff.
External to CRS: Officials at USAID, government organizations, representatives
from for-profit and other non-profit organizations, representatives of
non-traditional public donors including UN, World Bank, and others, and
stakeholders.
Qualifications:
*
MBA or Master’s degree from an accredited university in business
administration, finance, accounting, or additional experience in similar types
of programs;
* At least 8 years of relevant experience managing the finances and operations
of a project this size and at least five years overseeing sub-grants comparable
to those under this award;
* Demonstrated exemplary diplomatic, management, communication, and
interpersonal skills;
* Knowledge of regulatory, contractual, legal, and financial compliance
requirements associated with USAID funding;
* Demonstrated experience in managing donor funded procurements and
subcontracts/grants;
* Strong demonstrated leadership qualities, depth and breadth of technical and
management expertise and experience, and strong interpersonal, writing, and
oral presentation skills;
* Diverse background in operations, with strong understanding of finance,
administration supply chain, human resources, information technology, and
business processes; and
* Two years of experience working in a developing country, preferred experience
working in complex and fluid operating environments;
MBA or Master’s degree from an accredited university in business
administration, finance, accounting, or additional experience in similar types
of programs;
* At least 8 years of relevant experience managing the finances and operations
of a project this size and at least five years overseeing sub-grants comparable
to those under this award;
* Demonstrated exemplary diplomatic, management, communication, and
interpersonal skills;
* Knowledge of regulatory, contractual, legal, and financial compliance
requirements associated with USAID funding;
* Demonstrated experience in managing donor funded procurements and
subcontracts/grants;
* Strong demonstrated leadership qualities, depth and breadth of technical and
management expertise and experience, and strong interpersonal, writing, and
oral presentation skills;
* Diverse background in operations, with strong understanding of finance,
administration supply chain, human resources, information technology, and
business processes; and
* Two years of experience working in a developing country, preferred experience
working in complex and fluid operating environments;
Disclaimer
Clause:
This job description is not an exhaustive list of the skill, effort, duties and
responsibilities associated with the position.
CRS’ recruitment and selection procedures reflect our commitment to protecting
children and vulnerable adults from abuse and exploitation
EOE/M/F/D/V
Clause:
This job description is not an exhaustive list of the skill, effort, duties and
responsibilities associated with the position.
CRS’ recruitment and selection procedures reflect our commitment to protecting
children and vulnerable adults from abuse and exploitation
EOE/M/F/D/V
