|
Purpose
of Position
|
The
Executive Director is crucial in terms of leadership and management and holds
many responsibilities that are essential in maintaining the sustainability of
the organization. It is important that the special advisor to the executive
director possess strong over
all knowledge and personal skills in many
different areas in order to be a successful and efficient leader.
The
Advisor to the Executive Director will support to the Executive
Director to fulfil his responsibilities
|
|
Main
Responsibilities and Deliverables
|
Operational
planning and management
- Develop
an operational plan which incorporates goals and objectives that work
towards the strategic direction of the organisation
- Ensure
that the operation of the organisation meets the expectations of The
Board of Directors, donor funders and constituents
- Oversee
the efficient and effective day-to-day operation of the organisation
- Draft
policies for the approval of the Board and prepare procedures to
implement the organisational policies; review existing policies on an
annual basis and recommend changes to the Board as appropriate
- Ensure
that personnel, client, donor and volunteer files are securely stored
and privacy/confidentiality is maintained
- Provide
support to the Board by preparing meeting agendas and supporting
materials
Program
planning and management
- Oversee
the planning, implementation and evaluation of the organisation’s
programs and services
- Ensure
that the programs and services offered by the organisation contribute to
the organisation’s mission and reflect the priorities of the Board
- Monitor
the day-to-day delivery of the programs and services of the organisation
to maintain or improve quality
- Oversee
the planning, implementation, execution and evaluation of special
projects
Human
resources planning and management
- Determine
staffing requirements for organisational management and program delivery
- Oversee
the implementation of the human resources policies, procedures and practices
including the development of job description for all staff
- Establish
a positive, healthy and safe work environment in accordance with all
appropriate legislation and regulations
- Recruit,
interview and select staff that have the right technical and personal
abilities to help further the organization’s mission
- Ensure
that all staff receive an orientation to the organisation and that
appropriate training is provided
- As
part of the latest performance management process for all staff, monitor
the performance of staff on an on-going basis and support the
implementation of a six-monthly and annual performance review
- Coach
and mentor staff as appropriate to improve performance
- Discipline
staff when necessary using appropriate techniques; release staff when necessary
using appropriate and legally defensible procedures
The
list of responsibilities is by no means exhaustive and the post holder may be
requested to undertake other relevant and appropriate duties as required. The
job description may be subject to regular review and appropriate
modification.
|
|
Behavioural
Competencies
|
Organisational
Awareness
Understands
how their job contributes and delivers NAR vision, mission and goals in
accordance with NAR values and the organisational strategic plan
Planning
and Delivery of Work
Thinks
ahead, managing time, priorities and risks, and developing structured and
efficient approaches to deliver work on time and to a high standard
Decision-making
Considers
the information that is available, identifies options and makes timely
decisions
Working
with Others
Takes
responsibility to build and maintain positive relationships and value the
opinion of others
Team
Building
Works
in a participatory and inclusive manner to encourage team support of one
another, mentoring, coaching and accompaniment
Communicating
and Influencing others
Presents
information and ideas clearly and convincingly, ensuring that messages are
understood; and that others see NAR as credible and engage with the
organisation
Managing
Change
Is
able to be flexible to sustain performance when situations change, workload
increases and priorities shift
|
|
PERSON
SPECIFICATION
Qualification
Professional
Experience, Knowledge and Skills
|
Minimum
Qualification:
Degree in Communication, Management, Business Studies, Economics or a related
field 2-5 years professional management experience in the non-profit sector,
working with civil society organisations and state institutions in Rwanda or
regionally.
Knowledge
- Knowledge
of leadership and management principles as they relate to non-profit
organisations
- Knowledge
of all national legislation applicable to local NGO organisations
including: employment standards, human rights, occupational health and
safety, taxation, health insurance coverage
- Knowledge
of current community challenges and opportunities relating to the
mission of the organisation
- Knowledge
of human resources management
- Knowledge
of financial management
- Knowledge
of project management
Skills
and Abilities
- Adaptability:
Demonstrate a willingness to be flexible, versatile and/or tolerant in a
changing work environment while maintaining effectiveness and
efficiency.
- Behave
Ethically: Understand ethical behaviour and business practices, and
ensure that own behaviour and the behaviour of others is consistent with
these standards and aligns with the values of the organisation.
- Build
Relationships: Establish and maintain positive working relationships
with others, both internally and externally, to achieve the goals of the
organisation.
- Excellent
writing skills in English and Kinyarwanda with experience drafting
reports for a variety of audiences
- Communicate
Effectively: Speak, listen and write in a clear, thorough and timely
manner using appropriate and effective communication tools and
techniques.
- Creativity/Innovation:
Develop new and unique ways to improve operations of the organisation
and to create new opportunities.
- Experience
of working as team and positively influencing change
- Foster
Teamwork: Work cooperatively and effectively with others to set goals,
resolve problems, and make decisions that enhance organisational effectiveness.
- Lead:
Positively influence others to achieve results that are in the best
interest of the organisation.
- Make
Decisions: Assess situations to determine the importance, urgency and
risks, and make clear decisions which are timely and in the best interests
of the organisation.
- Organize:
Set priorities, develop a work schedule, monitor progress towards goals,
and track details, data, information and activities
- Plan:
Determine strategies to move the organisation forward, set goals, create
and implement actions plans, and evaluate the process and results.
- Solve
Problems: Assess problem situations to identify causes, gather and
process relevant information, generate possible solutions, and make
recommendations and/or resolve the problem.
- Think
Strategically: Assesses options and actions based on trends and
conditions in the environment, and the vision and values of the
organization
- Excellent
IT skills (Word, Excel and PowerPoint) for the latest Windows
application
|
