PIH/IMB Procurement Manager Job Vacancy in Rwanda

Partners In Health/Inshuti
Mu Buzima is a Harvard-affiliated international NGO that has partnered with the
Government of Rwanda to strengthen the health system and support poverty
reduction initiatives in rural Rwanda since 2005.

PIH/IMB is seeking
outstanding candidates for the following positions.

Position Title:
Procurement
Manager

Reports to:

Director of procurement and logistics

Location:
Kigali, with multiple trips to IMB sites

General Objectives:

Executing procurement processes for
local orders related to clinical products; constructions materials and services
as per PIH-IMB vision and goals for strengthening health care systems

Length of Contract: Indeterminate

Position location & Direct report: The
procurement manager will be based in Kigali with multiple trips in rural to
support PIH IMB Programs, he / she will directly report to the Director of
Procurement & Logistics

Key
Responsibilities:

Executing
the day-to-day procurement & Logistics activities in order to support
IMB programs support and implementations
Provide
to Logistics coordinator support for clinical shipments and customs
clearances process for a smooth supply chain.

Work closely with IMB programs, to assess; evaluate
quantities and ensure that specifications provided by programs are
adequate to meet expected services and goods.

Work closely with Districts and clinical programs to ensure
that services requested are delivered in a timely manner

Sourcing
and rate negotiation of local orders, and ensure delivery time and quality
meet beneficiary expectations.
Prepare
day to day procurement documents and ensure that they meet
procurement and financial regulations for all local tenders and
needs (consumables ad services)

Guiding
the procurement junior staff in valuing key procurement Strategies /
contingency plans and ensuring that strategies and plans are aligned with
PIH-IMB objectives and goals.
Ensure
that requirements for urgent procurement requests are
met as per the procurement best practices and basic standards

Harmonize
and analyze fuel consumption reports for districts and cross sites before
further orders.
Organizing
the procurement filing system for all orders related to goods and
services.
On
weekly basis, review and update the procurement tracker for all confirmed
orders and active contracts in order to update programs and districts on
their requisitions.

Supporting
the procurement team to follow up on orders that are executed in
installments to ensure a complete delivery.

Assist
IMB programs in processing their requisitions in a suitable way, including
cost savings, cost avoidance, and ensuring that identified suppliers meet
or exceed IMB needs at a reasonable price point.
Providing
a proficient analytical and operational support logistics and supply
chain, as well as assets management & inventory control.
Monitoring
active contracts for effectiveness, identifying areas of weakness and
suggest solutions for improvements.

Assist
in the development and execution of global cost saving opportunities and
perform other duties assigned by direct supervisor.

Qualifications Required

Minimum
bachelor degree in Finance; Management, Procurement and /or
Supply Chain Management
Minimum
4 years’ combined experience in Finance and procurement domains,
preferably in international organizations dedicated to humanitarian
programs with demonstrated experience in handling emergencies
Able
to handle customs clearing operations and processes related to IMB
external shipments

Demonstrated
ability in managing competing tasks and priorities ; skilled
in using Microsoft Office software specifically those linked to
financial management such as advanced Excel; access and
PowerPoint.
Ability
to take initiative to deal with challenges and capitalize on past
experience and information available within the organization in order to
become self-sufficient and autonomous quickly.
Ability
to travel to the rural areas served by IMB to provide procurement
assistance accordingly.
Energy
and stamina to withstand long working hours and often stressful conditions
Having fast analytical skills for risk assessment
and able to work in a fast-paced environment and manage multiple
tasks simultaneously
Demonstrated ability to interact professionally with
multicultural staff, suppliers, and partners.
Interest in social justice and health care issues.
Fluency
in Kinyarwanda is required. Professional proficiency in English is
required. Proficiency in French is desired